Statewide ID&R Meeting Thursday, August 29, 2013

1. Nebraska Migrant Education Program Statewide ID&R MeetingThursday, August 29, 2013

2. Welcome and introductions

3. Today’s agenda • National ID&R Curriculum • Identification & Recruitment Strategies • Data Reporting • Quality Control • Community Resources

4. Today’s objectives Become familiar with the four National ID&R Standards of Conduct: Ethics Gain ID&R strategies Identify data reporting expectations and regulations Review Quality Control procedures Share community resources

5. Materials • Materials folder with recruiter resources • PowerPoint (DL) • PowerPoint copy • Note making guide • Training survey

6. It’s time to… TEST YOUR KNOWLEDGE Recruiter trivia For the next 3-4 minutes, test your knowledge with the handout “Recruiter Trivia.” We will review the answers together. Good luck!

7. At your tables, please identify the “lie” within each set of statements below National ID&R curriculum • Two Truths and a Lie

8. At your tables, please identify the “lie” within each set of statements below National ID&R curriculum • Two Truths and a Lie

9. National ID&R curriculum What is ethics? • A discipline dealing with what is good and bad, and with moral duty and obligation. • The principles of conduct governing an individual or a group. • A guiding philosophy. • A consciousness of moral importance. • Ethics

10. National ID&R curriculum • Ethics

11. ETHICAL ISSUES AND SOLUTIONS Jake Lamada is a well-respected recruiter at Middleton Unified School District. Angela Sanchez is also a recruiter with Middleton Unified School District and is assigned to Drywood Elementary. Jake was instructed by his supervisor to look into concerns by other migrant education staff regarding the eligibility status of some migrant families in the district. Angela’s campus, Drywood Elementary, has a long history of migrant children withdrawing from school in December to travel to Mexico and then re-enrolling back in the school two or three weeks later. Angela has been with the district for fifteen years and due to her popularity and experience with the MEP, is very well-known within the migrant community. • Case Study

12. Jake met with MEP staff and began reviewing all Certificates of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD. RESULTS-online resource TURN AND TALK • What are the ethical issues in this scenario? • What are the possible solutions?

13. NEBRASKA STATE IDENTIFICATION AND RECRUITMENT PLAN Identification & recruitment STATE COORDINATION • Statewide ID&R Plan

14. Identification & recruitment • Know eligibility requirements • Efficiently Identify & Recruit • Make valid and reliable preliminary eligibility determinations • Adhere to ethical standards • Coordinate between schools and communities • Recruiters 'responsibilities

15. Identification & recruitment • Recruitment Strategies

16. Identification & recruitment • ID&R Strategies • Be prepared

17. Create Recruiter Kit with necessary tools • Have a form of identification & contact information • Arm yourself with knowledge • Identify geographic areas • Prepare a back-up plan • Have something useful to give to the parents or children • Review all relevant family information before the interview Identification & recruitment • ID&R Strategies • Be prepared

18. Identification & recruitment • ID&R Strategies • Time Management

19. Plan visits based on location • Prioritize best days/hours to work • Prepare for high recruitment seasons • Balance office work and active recruiting • Submit logs and paperwork Identification & recruitment • ID&R Strategies • Time Management

20. Identification & recruitment • Quick Write: • What are the 5 most common • information sources when building a recruitment network? Other Government Agencies Local school staff Employers Community contacts, organizations, and commercial establishments Migrant families and youth • ID&R Strategies • Build a network

21. Identification & recruitment • Establish partnerships • Introduce yourself to local schools • Contact health departments • Involve non-profit organizations • Work with agri-business employers and crew chiefs • ID&R Strategies • Build a network

22. Identification & recruitment • ID&R Strategies • Effective interviews

23. Identification & recruitment • Visit the home at respectful times • Recruit safely • Take time to build rapport and trust with the families • Demonstrate cultural competence at all times • Help the families understand the MEP • Make referrals to meet families’ needs • Explain that someone from MEP may come back for additional questions • Make follow-up visits • Keep a file on families who did not qualify • Do not make any promises you can’t keep • ID&R Strategies • Effective interviews

24. Have another strategy? Identification & recruitment • ID&R Strategies

25. Identification & recruitment Turn and Talk What is the difference between an Out of School Youth and a Resident Only? • OSY vs. RE

26. Identification & recruitment • OSY vs. RE

27. ID&R Tips-online Identification & recruitment • Tips on Recruiting Out of School Youth

28. ID&R Tips-online Identification & recruitment • Tips on Recruiting Out of School Youth

29. ID&R Tips-online Identification & recruitment • Tips on Recruiting Out of School Youth

31. ENROLLMENT DATE {ENR} Data reporting TERM TYPE If the RES date is different from the QAD, record the date that the child(ren) entered the present school district. If the child(ren) qualified for the MEP on a move prior to the move to the present school district, the residency date will be later than the QAD If the child(ren) moved prior to the worker’s move, the residency date would precede the QAD. RESIDENCY DATE {RES} Enter the date the child attended school. (RE would use RES date) SUMMER SCHOOL R-Regular [September 1-May 31] S-Summer [June 1-August 31] I-Intercession [periods of year when school is not in session] If the child is enrolled in any summer school, enter the grade. If the child is not enrolled in summer school, enter RE (resident only) • Residency Date, Term Type, Enrollment Date, Summer School Enrollment

32. Data reporting Analyze the following COEs. Can you find the possible errors or areas that would need verification?

33. FAMILY SECTION Is the OSY listed as the male parent? • What needs verified?

34. Dashes in the phone number Nebraska Town 68555 FAMILY SECTION • What is the error?

35. Qualifying work is very specific, keep it simple Worker’s Statement is missing for temporary work ELIGIBILITY SECTION • What is missing?

36. Worker’s Statement 6c Not Needed ELIGIBILITY SECTION • What is the error?

37. Should the RES date match the ENR date? 8/13/13 8/13/13 is the Summer term US Birth Country should be USA CHILDREN SECTION • What would need verification?

38. Is the student enrolled in a summer session? CHILD(REN) SECTION • What would need verification?

39. What was the referral? OSY PROFILE • What is missing?

40. The “Categories” section was not completed OSY PROFILE • What is missing?

41. DATA REPORTING

42. Quality Control PLAN • Regulations & Requirements

43. Quality Control • COE Approval Process

44. Quality Control • Re-Interviewing Processes

45. Quality Control • BENEFITS OF QC • Ensures the quality of the recruitment system and of every recruiter’s work • Helps the recruiter improve skills by finding, correcting, and learning from mistakes • Ensure that the statewide recruitment system is consistently making valid eligibility determinations • Benefits of Quality Control

46. Community resources • What resources do you have in your communities? • How do you share resource information with migrant families? • Sharing Strategies

47. AUGUST 31 RECRUITER SURVEYS DUE TO NDE Upcoming events Survey SEPTEMBER 10- CLOSING DATE FOR 12-13 CHILDCOUNT DATA OCTOBER-TBA ELECTRONIC COE TRAINING FOR PROJECT RECRUITERS OCTOBER 28 HISPANIC/LATINO YOUTH SUMMIT

48. Sue Henry 402-471-3440 sue.henry@nebraska.gov Lindsay Ickes 402-471-2740 lindsay.ickes@nebraska.gov Heather Richey 402-471-2932 heather.richey@nebraska.gov