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Overview of Personnel Functions

Overview of Personnel Functions. Human Resources Management and Effective Schools EDL 7720 Dr. Judy Patterson. Functions of Personnel. Planning Recruitment Selection Placement Induction Staff development

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Overview of Personnel Functions

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  1. Overview of Personnel Functions Human Resources Management and Effective Schools EDL 7720 Dr. Judy Patterson

  2. Functions of Personnel • Planning • Recruitment • Selection • Placement • Induction • Staff development • Investigations, documentation, dismissal

  3. Planning for Staffing Needs • Enrollment projections: a function of central office • Anticipating future enrollments • Over estimates • Under estimates

  4. Enrollment Projections Based on: • Census – birth rate • Cohort survival • Retention ratio • Housing projections • Total population forecasts

  5. To increase projection reliability: • Adopt 2 separate forecasting methods: • District level forecast • Cohort survival • Building level forecast • Retention ratio

  6. Cohort Survival Method (Cohort: any group of people who begin a venture together) • Based on the assumption that the future will be like the past • Accuracy diminishes with increase in time (unforeseen events) • Strive for a 1% margin of error

  7. How many will be in first grade? Apply the cohort survival method. (See page 24 of your text.)

  8. Retention Ratios Used to project enrollment in grades 2 to 12. (See page 26 of your text.)

  9. Staff Allocations • Allotment formula • Based on the number of students expected to enroll • If enrollment increases, where will the new staff be placed? • If enrollment decreases, where will present staff be cut?

  10. Factors to Consider • Resignations • Retirements • Leaves of absence • Transfers • Reassignments • Reduction in force

  11. School Boards • Elected school board members are charged with representing the wishes of their constituents • They set policy • They set school tax • Property tax and sales tax (SPLOST) • School District administrators are accountable to the school board

  12. School Board Policy • School board policy is a code by which the school board governs itself and the district. • Written by the school board with input from central administration • Cannot conflict with state and federal laws or policies • Some are identical and statewide • Others are situation specific

  13. School Board Policy • Any changes in school board policy require school board approval and must follow specific steps.

  14. Organization of Policy Manual • Same for state and local • Policy • Procedures, rules, regulations, etc. • Exhibits and forms • Examples: • G Section PERSONNEL (GBRI) • I Section INSTRUCTION • J Section STUDENTS

  15. Your School District’s Policy Manual In particular, become familiar with the “G” section. Should be followed to the letter by school district officials.

  16. Your District’s Procedures • Generally written by central office administrators • These are practices or procedures that are general guidelines but may be changed. • Cannot conflict with policy. • Usually, changes in procedures do not require School Board approval.

  17. How Do We Assess the Impact of Critical Issues? 1. Develop a “futures wheel” Helps planners trace the impact of an event 2, 3, or even 4 steps beyond the immediate results. Example: Students are being transferred due to the opening of a new school. Consider every possible issue that might be encountered.

  18. Assessing Impact of Critical Issues 2. Rank each issue according to 3 dimensions. • Probability – rank on scale from highly probable to highly improbable • Impact – rank from negligible to major • Imminence – rank as near, medium, to long term.

  19. Assessing Impact of Critical Issues 3. Prepare an Issue Brief • From ratings, determine which issues are perceived as being the most likely to occur with the greatest impact. • From this, develop goals

  20. Assessing Impact of Critical Issues 4. Develop strategic goals Match goals to issues. Proceed accordingly.

  21. Futures Wheel Group Activity • Influx of students, unknown numbers (Tornado destroyed a school) • Bus drivers threaten to strike the first weeks of school • Lunch room is flooded; cannot be occupied for 2 weeks • Student has a highly contagious disease; student body exposed • Vandals wreck 6 classrooms and media center; computers stolen • New school can’t be occupied for 4 weeks

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