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1. Maine Judicial Video Project Makes use of Bond Funds for technology improvements to enhance the efficiency of the Maine Judicial Branch
Carried out nearly a year of systematic planning
Committee members:
MJB Office of Information Technology--Bruce Hall, Warren Armstrong
Supreme Court--Hon. Susan Calkins, Justice, Cumberland County
District Court--Hon. Paul Cote, Judge, Lewiston
Superior Court--Hon. Andrew Mead, Justice, Penobscot County
Administrative Office of the Courts
--Deborah Carson, Financial Operations Officer,
--Jennifer Kelley, Field Operations Specialist
Pine Tree Legal AssociationHugh Calkins
5. Policy Thrust for Videoconferencing Gov. Baldaccis Executive Order, 2004:
Agency and department heads will encourage the use of technologies that reduce state employee vehicle miles traveled.
Judicial Resource Teams New Model for Scheduling and Allocating Resources, 2003
We recommend that the Judicial Branch improve access to all available communication tools [T]he courts should evaluate options to use videoconferencing for appropriate proceedings. These technologies are particularly appropriate in Maine, given the distance between courts, the distribution of its population, and the robust information technology infrastructure in place.
6. Benefits of Using Court Video Video Arraignment
reduced prisoner transport and associated costs
improved public safetyreduced chances of escapes
improved security in court and staff time for supervision in court
Mental Health Hearings
reduced costs to hospitals for escort staff and transportation
avoids costs and security issues of alternative approach of carrying out court proceeding within hospital
reduced stress and stigma for clientsavoids experience of being brought to court in shackles
7. Evaluation Results from Other States WisconsinIVC at 22 of 72 counties, 22 of 59 jails, 12 prisons, 5 mental hospitals
Detailed model projection indicated 27% of prisoner transport costs and 18% of expert witness costs could be saved by IVC
$1.5 million investment could save $2.3 million in first year
Pennsylvania20 of 65 counties using IVC
74% of stakeholders satisfied with efficiency gains
Total staff time for processing detainee from leaving cell to release of remand reduced from 6.3 hrs. to 1.8 hrs. with IVC
With ave. 14 video arraignments/mo., savings per site per year was estimated at $21,900 for law enforcement and $3,000 for court
8. Maine Judicial Video Project Based on review of models from others states, needs assessment work, and strategic planning, priorities for of interactive videoconferencing (IVC) in Maines court system:
Arraignment and other pretrial proceedings
Distant witness testimonyexpert, victim; civil, criminal cases
Mental health commitment hearings
Non-courtroom case related uses
attorney access to incarcerated clients
continuing education
case management and mediation
10. Survey Response: Value of IVC
11. Court Video Applications Worth Pursuing Survey responses (N=98)
Pre-trial conferences 58%
Video arraignment 54%
Case management 44%
Expert witness testimony 38%
Distance education 32%
Mental health hearings 22%
Attorney-client sessions 21%
(56-57% among juvenile corrections officers and trial attorneys)
12. Challenges to Court Uses of IVC reliable quality of communications and threat of disruption of court business due to malfunction
need to dedicate a room at the jail for IVC use
development of detailed procedures and protocols for each application
aligning paperwork flow with video proceedings
coordination of equipment scheduling to assure good balancing of courtroom use with effective access for other uses (education, case management, and attorney-client conferences
sustainable funding of the system
Organizational commitment to use videoconferencing.
13. Lessons Learned from MTS and Other Systems Change Projects Pilot applications before major rollout
Need organizational commitment and not just pockets of efficiencies within a system
Engage champions to lead on new approaches
Engage regional stakeholders on adapting applications
Develop systematic protocols and procedures
Provide adequate training and technical support
14. Technology Rationale for choice of Polycom VSX as base equipment
installed base, interoperability, dual ISDN/IP capability
Expanded capability to be added for high volume courts doing video arraignment
Two or more cameras with split screen view so defendant can see judge and courtroom at same time
Visual Concert element for hub sites for easy delivery of presentations from laptop
15. Moving toward Plan-Part 2 Site selection based on needs
Video arraignmentsites with significant rural distances or court security issues
Mental health hearingsdistance from hospital and case load
Case Management officers8 for whole state
Chief Trial Judges or designees to serve as regional leaders among stakeholders
New roles for burdened Court Clerks as Site Coordinators
16. Pilot Projects--Leading the Curve Mental health hearings
Lewiston District Court linking with St. Marys Hospital1 year
Portland District Court with Spring Harbor Hospital1 month
Video arraignment
Augusta District Court linking with Kennebec County jailfinal planning
Case related uses of system
Region 3 (AN/OX/FR Counties) use for case management, corrections linkages, mediationfinal planning
17. Implementation PlanPhase 1Sept. 05-Feb. 06 Get pilot video arraignment in Kennebec County operational
Complete installations for Region 3 (AN/OX/FR Counties) for case management pilot
Install units, train, develop and implement video arraignment for Aroostook County
Establish Administrative Hub Network with additional installation at 7 additional court sites
Inmate appearance for civil cases (I.e. divorce, child custody) from D.O.C. facilities with Lewiston and Aroostook District Courts.
19. Implementation Plan-Phase 2Mar. 06-Aug. 06 Install units and train for Region 6 (SA/KN/LI Counties), Region 1 (YO County), Region 4 (KE/SO Counties)
Work with York and Sagadahoc/Lincoln Counties on purchasing units for jails (regional jail for latter to be completed by Oct. 06)
Development of protocols and procedures
Implement video arraignment and case related uses
20. Implementation PlanPhase 3Sept. 06-Apr. 07 Installations in Region 7 (Washington/Hancock Co.) and Region 2 (Cumberland Co.)
Work with counties on establishment of units for jails in Washington and Knox Counties
Train users, develop protocols, and implement video arraignment and case related uses
Complete final report on utilization, evaluation, and sustainability
21. What is VRI? 30 frames per second
ISDN-based system
Open architecture
Uses licensed, certified medical interpreters