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Academic Advisement

Academic Advisement. What is Advisement? . Advisement audit is a tool used to track and analyze degree requirements for graduation. Degree requirements can be created, using requirements, conditions, courses, and wild carding. End result is a report which looks like a transcript.

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Academic Advisement

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  1. Academic Advisement

  2. What is Advisement? • Advisement audit is a tool used to track and analyze degree requirements for graduation. • Degree requirements can be created, using requirements, conditions, courses, and wild carding. • End result is a report which looks like a transcript. • Set up is flexible, there is no right or wrong way

  3. Academic Structure Set Up Required • Before you are able to use this tool, all aspects of the Academic Structure must be completed. • Courses will be pulled from the course catalog, students will be identified by the career/program/plan they are associated with. • Set up should start at the Course List level first, building up to Requirement Groups.

  4. Getting Started Before entering any data carefully map out the following: • List all careers associated with each institution. • List all programs of study associated with each career. • List all plans associated with each program. • List any related sub-plans for each plan. • Map out all degrees, and certificates and the requirements needed for completion of these credentials.

  5. Some additional questions to ask before setting up: • Get as specific as you can about a specific requirement rule for graduation. • Is there a min/max unit, course, GPA value required for a specific course? courses? • Is transfer coursework allowed to meet requirement? • Must all coursework be taken while in residence? Within a specific time frame? • Is there coursework that must have been taken in sequential order?

  6. Connector Types • And/Or Statements drive how the rule is perceived and what you are requiring. OR Statement • {Line 10 and Line 20} or {Line 30 and Line 40} AND Statement • {Line 10 or Line 20} and Line 30

  7. Basic Math Operations Basic math operations allow course lists to be reused in more than one rule. • Union • total of both entities • Intersection • all elements in common • Subtraction • one entity subtracting all elements in common with another

  8. Big “3” Set Up Requirement Groups Requirements Course Lists Set up should take place in reverse order

  9. Requirement Groups • Consist of detail lines pointing to conditions, courses, and requirements. • The AA engine evaluates the student's career, program, plan, and sub-plan (plus other pertinent academic data) and determines which requirement groups apply to that student. • Analyzes all courses, restrictions, pre-conditions, and/or conditions completed (both successfully and unsuccessfully) by the student. • Report determines what requirements are still outstanding.

  10. Group Line Types • Condition • Specific conditions a student must meet

  11. Course Group Line Type

  12. Wild Card Course Line Type

  13. Requirements Requirements contain requirement parameters, pre-conditions, connector types, partitions, detail requisite/restrictions, and line item parameters. Requirements can be very simple or very complex Controls should be placed at this level

  14. Course lists • A course list is a group of courses that can be used to satisfy an academic requirement. • By using the mathematical concepts of union, intersection, subtraction, and complement, course lists can interact in countless ways. As a result, different course lists interacting in different ways can often satisfy the same requirement. • The system is designed to maximize the reuse of requirement groups, requirements, and course lists by means of set operations, including and/or/subtraction/intersection/union.

  15. DLST/CLST Derived Course List (courses a student DID take) Vs Course List (courses a student COULD take)

  16. Performance in AA • Use efficient set up to reduce the amount of time the system requires to complete the process. • Pre Conditions can be used to determine specific population that the requirement applies to. • Create efficient course lists, use wild carding. • Course share set and restrictions can slow down evaluation.

  17. Sharing Courses (Double-Dipping) Course Share Sets – courses shared across Requirement Groups Partition Sharing – courses shared within the same Requirement or Requirement Group Credit Include Mode = Verify

  18. What-If Scenarios Course List What-If Quick What-If Stored What-If

  19. Advisement Reports Advisement Group Summary Reverse Engineering Analysis Database

  20. Questions

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