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Academic Advisement

Academic Advisement. Associate Deans’ Perspective. General Tips. Always use advisement slips as official proof of advisement Keep a copy in the student’s file If you recommend a specific general education course, always add a “category” option e.g., “COM 103 or U course”

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Academic Advisement

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  1. Academic Advisement Associate Deans’ Perspective

  2. General Tips • Always use advisement slips as official proof of advisement • Keep a copy in the student’s file • If you recommend a specific general education course, always add a “category” option • e.g., “COM 103 or U course” • Student records should not be kept full-time in adviser’s office • Locked central storage site is needed for FERPA and accreditation purposes

  3. Upper-Division Courses • All students must complete a minimum of 42 credits of upper division courses • Temporarily reduced (thru May 06) because of college-wide reduction to 120 credits to graduate • Upper division courses are generally 300 or 400 level • Foreign Language 201 and 202 count as UD • If a course from a two-year school transfers in as 300/400 level, it is considered upper division • UD requirement is a bigger problem for transfers

  4. Repeating Courses • Students can repeat courses in which they earned E, D, D+, C- • But TAP does not cover D, D+, C- repeats • Cannot legally take a course for a third time without an approved petition • Course appears as “illegal repeat” on transcript and does not count in GPA without petition

  5. Drop vs. Withdraw • Dropping occurs during the one-week drop-add period • Course never appears on transcript • No financial liability • No effect on financial aid or satisfactory academic progress (SAP) • Withdrawing occurs from Week 2-end of semester • W appears on transcript, financial liability, counts against SAP • Course withdrawal deadline around 10th week • Can withdraw from college (all courses) until Study Day • Leave of Absence deadline also Study Day (results in W grades) • Change of deadline newly effective Fall 2005 • Medical leaves can be granted retroactively with documentation-forms are processed through Weigel Health Center

  6. Writing Intensive Courses • Students must take 6 credits (usually two courses) designated Writing Intensive (W) • Some departments use portfolio review to satisfy requirement • Course must be designated “W” the semester it is taken • W courses must be taken at Buffalo State

  7. Transfer Credit • Maximum of 88 total transfer credits • From 2 and/or 4 year institutions OR • From 4 year institution • Maximum of 66 credits from two-year institutions • Maximum 15 credits each from proprietary schools, military service, noncollegiate institutions

  8. GEC Gen. Ed.Requirements for AA /AS Transfer Students • The “old”Gen. Ed. core requirements applyif students matriculated in college PRIOR to Fall 2000 • GEC students who “stop out” for more than one semester are now automatically placed in GE2K upon return—must petition to return to GEC • Get a “blanket” waiver of all 5 primary gen. ed. categories (CT, CA, CH, CS, CM) • Must still satisfy diversity, global, Writing intensive, basic math, English • Waiver does NOT apply to AAS degrees

  9. GE2K Gen. Ed.Requirements for AA /AS Transfer Students • For GE2K students, ONLY LIST B courses are waived with AA or AS degree • Waiver does NOT apply to AAS degrees • The seven List A courses cannot be waived, even by petition • Very helpful to alert students to look for the codes for List A courses: R, U, N, O, V1, V2, V3

  10. General EducationRequirements for ALL AA /AS Transfer Students • Associates degree must be verified by Admissions • Ask if most recent transcript (showing degree) has been sent to Admissions • If advisee states he/she had the most recent transcript sent to BSC (and the “ASSOC” course is not showing in DN under “student transcript”), student should contact Admissions first • If the response from Admissions is delayed or none, can then e-mail audit: audit@buffalostate.edu • Remind transfer students to send to Admissions their HS transcript to verify Foreign Language

  11. What is a G.E.T.A.? • G.E.T.A. = General Education Transcript Addendum • Applies to transfer students—sent by another (usually) SUNY institution indicating which trustees’ requirements are finished • If Admissions has received the GETA, there should be a note placed at the bottom of the DN "full report" waiving specific general education requirements.  • Understanding the G.E.T.A. can help students avoid taking unneeded coursework • Questions or concerns regarding specific students: contact the Admissions office or email audit@buffalostate.edu

  12. “Two Prefix Rule” for General Education Categories • Courses must come from at least two disciplines (prefixes) for these GE2K General Education areas: Arts R Math/ScienceN Humanities U Social Science O Civilizations V1, V2, V3 Applied Science and Technology CT Note. Codes for GEC are CA, CM, CH, CS and 2-prefix rule also applies.

  13. List A/List B • List A courses are approved in Albany to satisfy the SUNY Trustees’ requirement • Student MUST have at least one List A course in each category • List A requirement cannot be waived by petition • Only the Provost can approve an exception • List B courses are BSC general education • Mnemonic: • A = Albany, B = Buffalo

  14. Comparison of List A and List B GE2K Codes General Education CategoryLIST A CodeLIST B Code Technology -- CT Arts R CA Humanities U CH Natural Science (Math/Science) N CM Social Science O CS American History V1 -- Western Civilization V2 -- Other World Civilizations V3 -- Diversity -- D Basic Communication B -- Basic Mathematics Z -- Foreign Language F -- Writing-Intensive Courses -- W appended to course number (e.g., PSY 450W) Note. The List B codes are also used for GEC: appear in printed schedule in column labeled ADV CD (Advisement Code). G is code used for GEC Global courses.

  15. Confusing Codes • Degree Navigator uses the codes V1, V2, V3, V4, etc. to refer to “Visual” requirements—those represented by the island model • “Non-visual” requirements are such things as overall GPA, major GPA, residency credits, etc. • Course schedule uses V1, V2, V3 to refer to GE2K Civilizations categories • V1 = American History, V2 = Western Civ., V3 = Other World Civ.

  16. Double-Dipping • Diversity courses can be double-dipped with ANY other requirement (major, minor, general education, W, etc.) • W courses can be double-dipped in ANY way (major, minor, gen ed, diversity) • ONE course from the major can be double-dipped into gen. ed. for GE2K students • But not for GEC students • NO double-dipping is allowed between gen. ed. categories • e.g., FAR 250 can be either an R course or a V2 course but NOT both

  17. ENG 101 and 102 • Now graded A, B, C, E • No grades of C-, D+ or D are supposed to be assigned • Occasional mistakes occur • Students should follow college E-repeat policy to retake if necessary

  18. Basic Math Requirement (Z) • Only GEC students can take the basic math exam • Can get tutoring in Academic Skills Center, SW 330. • For GE2K students: • Requirement may be met through approved coursework or appropriate high school mathematical proficiency at the pre-calculus level—evaluated by Admissions from student-submitted HS information. • MAT103 • MAT122 • MAT126 AND MAT311* • MAT270 • MAT301 • MED383 • MAT161 AND MAT311* *Both courses must be satisfactorily completed to fulfill requirement.

  19. Foreign Language • New requirement in Fall 2006 of 2 semesters for both BA and BS students • Placement exams are NOT given in MCL department any more • Recommendation is for students to take the CLEP exam instead • Sign language is allowed to substitute for Education students. • Not yet approved for all BSC students

  20. Satisfactory Academic Progress and Financial Aid • Both TAP and Federal financial aid are contingent upon “Satisfactory Academic Progress” Requirements • Students must be accepted into a major no later than completion of 57 credits • Federal aid will cover amaximum of 185 credits attempted • W, E, I, U, F, N count as attempted credits • Adviser may see “high hours” questionnaire from FA office • TAP will cover a maximum 8 semesters (except for EOP students, who get 10 semesters) • TAP does NOT cover D, D+, C- repeats • Financial aid is affected byGPA • A one-semester appeal is often possible—students should follow instructions in letter from FA office • Alert students that academic level (class level) is determined, not by how many years they have been in college, but the number of credit hours successfully completed. (F = 0-28 hrs.; Soph = 29-56 hrs., etc.) • More information at: http://www.buffalostate.edu/financialaid/

  21. BSC 101/301 Issues • Offered as “189” courses in Spring 2006 on a trial basis • These 189 sections can be used to satisfy the GE2K List B requirement in any of 4 categories: Arts, Humanities, Nat Sci, Soc Sci (CT not included) • Can be used to satisfy GEC requirement in CA, CH, CS, CM • Regular offerings of BSC 101/301 begin Fall 2006

  22. Questions?

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