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Integrated Library System (ILS)

Integrated Library System (ILS). Group 5: Leung Chui Ting 11010975 Yuen Miu Kwan 11013435 Chan Ying, Sarah 12001058 Cheung Chor Ying 11014431 Wan Ka Wai , Sean 11008199. Agenda. Introduction Application in HKBU library Pros & Cons of the system Conclusion. Introduction.

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Integrated Library System (ILS)

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  1. Integrated Library System (ILS) Group 5: Leung Chui Ting 11010975 Yuen Miu Kwan 11013435Chan Ying, Sarah 12001058 Cheung Chor Ying 11014431 Wan KaWai, Sean 11008199

  2. Agenda • Introduction • Application in HKBU library • Pros & Cons of the system • Conclusion

  3. Introduction

  4. Integrated Library System (ILS) • An enterprise resource planning system • Usually comprised: • A relational database • Software to interact with database • Patrons & staff graphical user interfaces • Different modules (e.g, acquisition)

  5. Integrated Library System (ILS) • Client-server computing model • Distribute applications • All the personal computers throughout the library can access the system (user-friendly interface)

  6. ILS Purpose • Automation • Acquire information • Store & organize information • Disseminate information • Track all of the above activities

  7. ILS Components

  8. OPAC • Displays Electronic Bibliographic Catalog of Library Holdings with an interface for both the user and administrator • Advantages: • Access points/Search Capabilities (By keyword, subject, author, title) • Records, Search Logs, Stats • Online, Off-Campus, 24/7 Access (and by more than one person at a time)

  9. Circulation • Allows tracking of borrowed materials & indicates items’ change in status, holds & reserves • Data holds for tracking (examples below)

  10. Cataloging • Classifying and indexing materials • Tools needed to create, edit, and refine the information that describes your collections.

  11. Acquisition • Allow the ordering, receiving and invoicing of materials • Support a number of budgeting aspects in modern libraries

  12. Serials • Allow the procurement (and often supporting cataloging), receiving and claiming of items that are published regularly (most times).

  13. Application in HKBU Library

  14. Millennium • Produced by Innovative interfaces, Inc. • Platform-independent • Written in JAVA

  15. Millennium • Built on a client-server computing model • Deliver modular workflow functionality

  16. Modules included in Millennium • Acquisitions of material for the library • Cataloging • Serials control • Circulation • Interlibraryloan (a form of resource sharing) • Management of electronic resources • Each patron & item has a unique ID in the database  allows tracking

  17. System flow of Millennium library system • Step 1: Adding a new book • Step 2: Transmitting the information of students from AR to library

  18. System flow of Millennium library system • Step 3: Importing the data to the Millennium library system • Step 4: When the books arrive in library, all data will show on the Millennium library system

  19. System flow of Millennium library system • Step 5: Borrowing process of books • Step 6: Returning process of books

  20. System flow of Millennium library system • Step 7: Display the available books to the public • Step 8: Reserving the book

  21. Pros and Cons • Pros • Automated systems reduce labor-intensive clerical duties • Provides information needed for planning & management • Integrates all the data in one database • Call the books from any UGC funded university • Allow 24 hour access for library system

  22. Pros and Cons (Cont’) • Cons • Time-consuming in fixing errors ∵Sending the errors back to the Innovative Millennium headquarter • Significant amount of workload for library IT staff • Installation • Configuration • Updates

  23. Conclusion

  24. The Millennium integrated library system in HKBU a Client-server computing model Speed up administrative tasks Tracking the books in the library and relating to the Online Public Access Catalog (OPAC ) Modules: Acquisition, Cataloging, Serials, Circulation OPAC Advantages outweigh disadvantages Beneficial in long term – cost effective

  25. Acknowledgements We are going to take this opportunity to express my sincerely thanks to Information Service Section Assistant librarian Miss Angela Wong for her unlimited support and continuous guidance. During our meeting, Miss Angela Wong always shows her profession in library system. Without the support of Miss Wong, we cannot conduct such a successful and meaningful project.

  26. Q&A

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