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S PONSORED P ROJECTS I NFORMATION N ETWORK

Welcome July 2009. S PONSORED P ROJECTS I NFORMATION N ETWORK. SPIN. SPIN Meeting Agenda . SPA Hot Topics James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA) RGC Hot Topics Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) InfoEd Upgrade

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S PONSORED P ROJECTS I NFORMATION N ETWORK

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  1. Welcome July 2009 SPONSORED PROJECTS INFORMATION NETWORK SPIN

  2. SPIN Meeting Agenda • SPA Hot Topics • James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA) • RGC Hot Topics • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) • InfoEd Upgrade • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)

  3. SPIN Meeting Agenda • IRB/PPQ Process • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) • OHSU Institutional Animal Care & Use Committee (IACUC) Process Improvement • Gary Chiodo, Chief Integrity Officer, Director, OHSU Research Integrity Office • Technology Transfer & Business Development (TTBD) • Arundeep S. Pradhan, Associate Vice President, TTBD

  4. SPA Hot Topics James Trotter Interim Senior Manager, SPA

  5. SPA Hot Topics • Form changes requires less signatures • Effort Reminder • OGA Expenditure types linked to the Chart of Accounts (COA) • Stimulus Award Update • No SPIN in August

  6. Updated Forms • SPA has reduced the number of signatures required for approval on the following forms: • Subaward/Contract Extension Request Form • Preaward Account Set-up Request Form • Program Development Account (PDA) Request Form • OGA Award and Project Data Change Request Form • Accelerated Spending Request Form • Defined Research Account (DRA) Request Form

  7. Updated Forms • University Adjustment Form • Foundation Cost Transfer Form • Labor Cost Transfer Approval (LCTA) Form • The revised forms are located at: http://www.ohsu.edu/research/rda/forms.shtml#fm • Chance to use an updated form! • Please review and update Award Department Fiscal Manager (ADFM) and Project Department Fiscal Manager (PDFM) for OGA projects • http://www.ohsu.edu/research/rda/spa/docs/datachange.pdf

  8. Effort Reminder • Effort Period ended 6/30/09 • Effort Period closes 8/16/09 • All pertinent dates can be found at http://www.ohsu.edu/research/rda/spa/docs/effcerttl0109_0609.pdf

  9. Chart of Accounts • COMING SOON - OGA Expenditure types linked to the Chart of Accounts (COA) • http://www.ohsu.edu/xd/about/services/financial-services/managing/accounts/index.cfm

  10. Stimulus Award Update • Stimulus Award Transaction Controls • GR-Office & Admin Supplies • GR-Books Periodicals Subscrip • GR-Postage • GR-Membership in Profesnl Org • GR-Hosting Groups & Guests • GR-Parking • GR-Duplicating & Copying • GR-Telecommunications

  11. Stimulus Award Update • Quarterly reporting for Stimulus awards • 10 days after the end of the quarter starting October 10th (revised from July 10th) • Will need information from departments/PIs such as progress towards completion (i.e., less than 50%, more than 50%)

  12. RGC Hot Topics Deb Golden-Eppelein Director, RGC

  13. RGC Hot Topics • No Cost Extension form change • Subaward request forms

  14. InfoEd Update Deb Golden-Eppelein Director, RGC

  15. InfoEd Update • Upgrade to version 11.800.13 on August 25th • Downtime expected between 6:00 a.m. and 6:00 p.m. for upgrade and testing • Highlights: • New application types including “K” and DP3 mechanisms. • Removal of “Copy from Existing” function to keep old proposal code from causing problems • Box 17 on SF424 now defaults to “No”. Validation checker for RGC now fixed. PD Lite Budgeting tool available and easy to use.

  16. IRB/PPQ Process Deb Golden-Eppelein Director, RGC

  17. OHSU IACUC Process Improvement Project Gary T. Chiodo, DMD, FACD Chief Integrity Officer Director, OHSU Research Integrity Office

  18. Immediate Initiatives • Monthly meetings  twice monthly meetings • PI self-certification for annual renewal (non-USDA animals) • PI self-certification for matching grants to protocols • Added IACUC staff FTE

  19. Long-Range Initiatives • Develop and implement one authoritative database for compliance information • Revise and pilot-test the eIACUC • Form an IACUC Leadership Advisory Committee • Implement a continuous quality improvement program • Recruit a new chair • Email follow-up questions to chiodoga@ohsu.edu

  20. Technology Transfer & Business Development Arundeep S. Pradhan Associate Vice President, TTBD

  21. TTBD Staff • J. Timothy Stout, Vice President • Arundeep S. Pradhan, Associate Vice President • Kristin Rencher, Director Technology Development • AbhijitBanerjee, Director Business Development

  22. TTBD Staff • Michele Gunness, Senior Tech Development Mgr • Andrew Watson, Tech Development Mgr • Christopher Andon, Tech Development Mgr • Kristen Dincher, Tech Marketing Mgr • Jay Phillips, Tech Development Assoc • Ruth Epling, Tech Development Coord • Elaine Soljaga, Executive Assistant • Laura Packard, Accounting Technician • Nicole Garrison, Administrative Assistant

  23. Mark your calendar! The next SPINmeeting will be: September 17, 2009 at 9:30am in UHS 8B-60

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