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Aspen Practical Scheduling Concepts SCH01

Aspen Practical Scheduling Concepts SCH01. Patty White. Build Timeline. 1. 2. 3. Curriculum planning and context setup Prepare for course requests Student course selection, teacher recommendations, and request data entry. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May. Jun. Jul.

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Aspen Practical Scheduling Concepts SCH01

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  1. Aspen PracticalScheduling ConceptsSCH01 Patty White

  2. Build Timeline 1 2 3 • Curriculum planning and context setup • Prepare for course requests • Student course selection, teacher recommendations, and request data entry Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep • School year context • District courses • School courses • Next school assignments • Secondary schools

  3. District Course Catalog 2009 - 2010 2010 - 2011 00100 00101 00102 00103 00100 00101 00102 00103 Copy  add 00104 School Course Catalog 2009 - 2010 2010 - 2011 00100 00101 00102 00103 00100 00101 00103 Copy  00104

  4. Student Course Requests TEC 110 SCI 290 ART 300 HST 280 ENG 230 ALG 210 PE 150 LNG 340

  5. Student Chef Course 30 open seats requests satisfied = 15% 200 requests

  6. Versatile and Efficient Course Requesting Course Request Packages Multi-Add Requests

  7. More Course Requesting Options Online Course Requesting Teacher Course Recommendations

  8. Alternate Course Requests Direct Alternates Course Request: 00402 British Literature Alternate Course 1: 00414 Humanites Alternate Course 2: 00543 Creative Writing General Alternates Course Request: 00593 World Mythology Is Alternate Course? Global Alternates Course: • Alternate: 00913 Reading for College • 00923 Art of Reading

  9. Build Timeline 1 2 3 4-6 • Curriculum planning • Prepare for course requests • Student course selection, teacher recommendations, and request data entry • Course tallies Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep • Department decisions • Prepare to build 210 requests = 9 sections 25 seats/section

  10. A Schedule Attributes 1 2 3 4 S2 S1

  11. A B 1 2 3 4 S2 S1

  12. 1 2 3 4 5 6 A B C D E F G S2 S1

  13. 1 2 3 4 5 6 A B C D E F G Q4 Q3 Q2 Q1

  14. Schedule Patterns

  15. 1 2 3 4 5 6 A B C D E F G

  16. Schedule Terms Full Year S1 S2 T1 T2 T3 Q1 Q2 Q3 Q4 X1 X2 X3 X4 X5 …

  17. Schedule Terms T1 and T2 T1 and … T3 T2 and T3 • Cover multiple base terms • Define non-contiguous terms

  18. Schedule Rotation

  19. Schedule Expression Day First 1,3,5(C) Period First C(1,3,5)

  20. Multiple Scenarios Global Student Course Requests Build Version 1 Build Version 2 Build Version 3 Build Version 4 Courses Staff Students Time Courses Staff Students Time Courses Staff Students Time Courses Staff Students Time Shared Attributes

  21. Student Grouping School Aspen offers the ability to attach the following to student or section: • House • Team • Platoon House Team Section Type Platoon

  22. Static Grouping

  23. Dynamic Grouping

  24. Include in Scheduling Staff Students Courses Rooms

  25. Schedule Rules Room Reservations X

  26. Student with Student Student Avoid Student X Teacher Common Planning Time

  27. Build Timeline 1 2 3 4-6 7-8 9 • Curriculum planning • Prepare for course requests • Student course selection, teacher recommendations, and request data entry • Course tallies May Jun Jul Aug Sep Sep Oct Nov Dec Jan Feb Mar Apr • Department decisions • Prepare to build • Build the schedule • Commit the schedule • Address conflicts

  28. Schedule Build Process Resolve Conflicts Adjust Inputs Build • Validate • Run the Build • Load Evaluate Finalize Create NewScenario(optional) • Section balance • Dropped requests • Teacher utilization • Room utilization • Schedule balance • Conflicts No Done? Yes • Studies and duties • Rotate the schedule • Commit the schedule

  29. Thank you. pwhite@x2dev.com

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