Class of 2015 Residency Application & Matching Process December 3, 2013

1. Class of 2015 Residency Application &Matching ProcessDecember 3, 2013 DGSOM Office of Student Affairs and Class of 2014 Jason Bergschneider Oluyemi Ajirotutu, MS4 (Family Medicine) Michael Ayoub, MS4 (Internal Medicine) Erica Davenport, MS4 (Ob/Gyn) Emily Dubina, MS4 (Surgery) Braden Mogler, MS4 (Internal Medicine) Aurora Reyes Sarika Thakur, Ed.D., MPH Meredith Szumski, Ed.D.

2. What’s on the Agenda? Application Timeline & Requirements • Scheduling for Year 4 (Step 2, Away Rotations-etc) • Selecting a College and College Foundations Requirements • Process for obtaining LORs/Chairs Letters • Early Match, Military Match, Couples Match • ERAS & NRMP The MSPE Process • Unique Characteristics Assignment • What’s included Career Choice and Competitiveness • Advising resources • Data sources • AOA

3. Support in 3rd & 4th YearChoosing Your CareerResearch and Time OffThe Colleges

4. Support in 3rd & 4th YearChoosing Your Career You do not have to make this decision now. There are many resources available to help guide you through this process. • AAMC’s Careers In Medicine • DGSOM’s Virtual Advisor • DGSOM’s Resident Roundtable discussions These resources are still available to you, make sure to utilize them! Questions/Advice? Mitsue Yokota myokota@mednet.ucla.edu

5. Support in 3rd & 4th Year Research and Taking Time Off If you decide to apply to a competitive specialty and have concerns that you do not have enough research… • Do your homework • NRMP’s Data and Research Reports • AAMC’s “Roadmap to Residency” • ERAS’s FACTS • You may not necessarily need to take a year off • There are research opportunities you can get involved with during 3rd and research electives in 4th year. Questions/Advice? Dahlia Warman dwarman@mednet.ucla.edu

6. Support in 3rd & 4th Year Research and Taking Time Off Research Experience(s)Same Field as Match? Clinical 70% 50% Basic Science 30% 16% Social/Health Policy 41% 14% STTP 46% 16% WSMRF 32% 14% Research Preceptorship 30% 21%

7. Support in 3rd & 4th Year Advising in the Fourth Year (Colleges) The Colleges are designed to provide guidance and support during your fourth year and you will receive mentoring specific to your specialty. Informational Meeting January 6th Questions and Advice? AuroraReyesamreyes@mednet.ucla.edu

8. Support In 3rd and 4th yearSpecialty Specific Advising (The Colleges) • Which LORs/PS to include • Which programs to consider • Which interviews to accept • Which programs to rank

9. Residency Application Basics

10. Letters of Recommendation

11. Letters of RecommendationOverview Who: Faculty (MD or PhD) Knows you well Is well-known What : 4 LORs total (1-2 from Yr. 3) Medicine or Surgery Any with LOD When: Ask in Yr. 3 and follow-up in Yr. 4 Where: LORs are sent to the SAO and stored until you need them

12. Letters of RecommendationImportance

13. Letters of RecommendationWhich are Used?

14. Obtaining an LOR: Logistics • Whenever possible, ask in person and ask in advance • Allow at least 4 weeks for them to write - let them know your deadlines/timelines • Ask if they can write a strong letter of recommendation on your behalf. • Best to provide Letter Writer with your CV, Personal Statement (rough draft), and with signed waiver form.

15. LOR Timeline/Logistics • Your letter writer will mail the LOR to the SAO. • It may be nice to include an addressed and stamped envelope. • Jason will email you when your LOR arrives in the office. • He will scan and save your LOR until ERAS opens. • Once ERAS opens you will create and finalize a shell for each LOR, Jason will upload them. • You can keep track of your LORs and all residency application documents through ADTS (Applicant Document Tracking System).

16. Special LORS:Chairs Letters & SLOES • Who typically needs a Chair’s Letter? • Internal Medicine • Ob/Gyn • Pediatrics • Orthopaedics • Anyone applying to preliminary medicine or transitional medicine programs List of Chairs at UCLA/DGSOM MedNet Directory Dr. Tillisch’s Chairs Letter Form Standardized Letter Of Evaluation is a specialized LOR used by Emergency Medicine.

17. The CV & Personal Statement

18. CVOverview Who: CV specifically for the Match What : Relevant information from medical school that encompasses the following: Education Work Research Volunteer When: For use throughout Yr. 3/Yr. 4 Where: Submit to mentors/letter writers Use content to populate ERAS Submit for AOA consideration You must have a draft ready when we meet in June ERAS Application Worksheet

19. CVExample

20. CVExample (Continued)

21. Personal StatementOverview Who: 1 page written statement for application What : Statement of purpose every applicant writes when applying to programs When: For use throughout Yr. 3/Yr. 4 Drafting/editing begins now Where: Submit to mentors/letter writers Upload to ERAS You must have a draft ready when we meet in June

22. Personal StatementExample

23. Personal Statement & CV Timeline SPRING Aim to have a first draft of the personal statement and CV for your letter writers. Have your peers and family members give input on this draft. *see Roadmap to Residency for details about the Personal Statement* SUMMER Have a mentor from your chosen specialty read your updated CV and personal statement then schedule a one-on-one appointment with the GSRC. Make a Writing Appointment http://gsrc.ucla.edu/gwc/

24. The Medical Student Performance Evaluation (MSPE)

25. MSPEOverview Who: Drafted by you, compiled by SAO, finalized by Dr. Parker or Dr. Calmes What : Performance Evaluation Unique Characteristics Academic History Years 1 & 2 Core Clerkship Evaluations Elective Evaluations Summary When: Draft of UC due in February Meetings with Deans in summer Where: Part of application to residency Used for licensure Use for future application to fellowship

26. MSPE Sections: Identifying Information

27. MSPE Sections: Unique Characteristics

28. MSPE Sections: Unique Characteristics - continued

29. MSPE Sections: 1st & 2nd Year Summary

30. MSPE Sections: Clinical Evaluations

31. MSPE Sections: Final Summary

32. The Winter Break AssignmentDGSOM’s MSPE Questionnaire

33. DGSOM’s MSPE Questionnaire OVERVIEW • Questionnaire • Unique Characteristics Section http://www.medstudent.ucla.edu/mspequestionnaire/ • Complete the UC writing exercise • You can save your progress and re-edit before final submission • All info is kept confidential and used in you MSPE unique characteristics section • Complete by February 1

35. The Unique Characteristics Draft • Unique Characteristics • Childhood • High School • College • Work Experience • Medical School • Plans for the Future • Outside Interests • Summary

36. Timeframe & Next Steps February 1st Finalize and submit the DGSOM MSPE Questionnaire March-April Apply to Away Electives Select College & Submit Year 4 Schedule June- September Take CPX Exam College Foundations MSPE Meetings w/ Deans Sub-I’s/Electives September Review and sign off on MSPE Submit Application on ERAS October 1st MSPE released nationwide (previously was November 1st)

37. TimeframeStaying on Track During Year 3 • Begin clinical rotations and record your reflections on the ClinicalRotation Evaluation. • Review Charting Outcomes in the Match to assess your qualifications and competitiveness for specialties. • Conduct informational interviews or participate in preceptorships. • Join appropriate specialty associations and organizations to make contacts and learn more about the specialties you're considering. • Meet with your College Chair to discuss your top specialty preferences. • Complete the Specialty Indecision Scale if you're having difficulty making a decision. • Complete the Choosing Your Specialtyexercise.

38. TimeframeStaying on Track During Year 4 • Research residency training programs through the AMA's FREIDA Onlineor its Graduate Medical Education Directory (i.e., the "Green Book"). • Rate your preferences using the Residency Preference Exercise. • Begin reviewing and comparing residency programs. • ERAS® service opens for applications. • Register with the ERAS service and begin preparing residency applications (i.e., CV, letters of recommendation, personal statements). • Register for early Match programs, if applicable. • Begin applying to programs and transmitting applications through ERAS service (September 15). • Register with the National Resident Matching Program® (NRMP®) for the Main Residency Match. • Take USMLE Step 2. • Medical Student Performance Evaluation (MSPE) released on October 1. • Interview with residency programs. • Rate programs using the Residency Preference Exercise. • Early Match deadline (early–mid January). • Rank your selections for the NRMP Main Residency Match (mid-February). • Match Day (third Friday in March).

39. Away Electives VSAS Overview VSAS® is an AAMC application designed to streamline the application process for senior "away" electives at U.S. LCME medical schools and independent academic medical centers that are members of the Council of Teaching Hospitals and Health Systems (COTH). The service requires only one application for all participating institutions, effectively reducing paperwork, miscommunication, and time. VSAS also provides a centralized location for managing offers and tracking decisions.

40. Away Electives DGSOM Policies and Procedures UCLA & UCR students – Monica Perkins (UCLA SAO) handles the processing of paper “Away” applications and final approval rests with the Senior Associate Dean for Student Affairs, Dr. Neil Parker DREW students – The Drew SAO handles the processing of paper “Away” applications and the final approval rests with the Associate Dean for Student Affairs, Dr. Daphne Calmes ALL STUDENTS – Monica Perkins handles verification for all VSAS applications Contact Information: Monica Perkins Joe Corrao David Geffen School of Medicine CDU/UCLA Medical Education Program Student Affairs Office Charles Drew University of Medicine & Science 12-159 CHS, Box 951720 1731 E. 120th Street Los Angeles, CA  90095-1720 Los Angeles, CA  90095 Phone: (310) 825-6282 Phone: (323) 563-4888 Fax: (310) 794-9574 Fax: (323) 563-4957 mperkins@mednet.ucla.edujosephcorrao@cdrewu.edu

41. Stuff You Don’t Need to Worry About • MSPE Appointments w/ Dr. Parker and Dr. Calmes • We will email you (in no particular order) • Don’t worry! Everyone’s MSPE is released nationally on the same day, regardless of when it was completed. • Senior Photos • Free and taken during College Foundations • Automatically uploaded to ERAS • LORs • SAO will email you when they arrive • Scanned automatically into ERAS • You can verify they are in ERAS (when website is live)) at: https://services.aamc.org/eras/myeras2015 • Transcript • The SAO will upload it to ERAS 9/25 • If you need it before then, just email jbergschneider@mednet.ucla.edu and he will upload an unofficial one

42. How Competitive Am I? Should I do an Away rotation? How does AOA work? What’s the deal with Eval Adjectives? How many programs do I have to apply to? WILL I MATCH?

43. Rumors and The Facts • Adjectives • In the MSPE, DGSOM does not use a legend to link adjectives to performance (i.e. “superior=top 1%) but some schools do. • Rankings • DGSOM is a true pass/fail school. There is not mention of ranking in the MSPE. • LODs (from class of 2014)

44. Rumors and The Facts AOA The formula is not released because the Delta Chapter (not the school) sets it every year but…no scores from Years 1 & 2 or shelf exams are used. Selection criteria is determined annually by the Chapter, who may consider (in alphabetical order): • Academic/clinical performance • Extracurricular involvement including research, community service, teaching, and leadership • Honors and awards received • Letters of Distinction • Professionalism • USMLE Step 1 score Data used in the election process are de-identified and managed by the Student Affairs Office. Chapter members and student co-presidents are not provided the names of applicants under consideration. 

45. Accurate Data and Reliable AdvisingHow We Advise in the SAO • Surveys throughout application process • Internal Database and NRMP Data • Weekly updates using ERAS for school-specific trends

46. Accurate dataNRMP-Charting Outcomes in the Match

47. Anesthesiology Average # of applications submitted (2011-2012) 31

48. Interview Trail Survey #3 Results (11.8.13)Completed Survey:                        157Response Rate:                               82%

49. Combining Data and AdvisingKnowing what works for Most UCLA students

50. Words of Wisdom: Get the facts • Know who/what to trust • Utilize official data • Ask us if you need help! What worked for someone else may not work for you—trust your instincts!