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Lab 1

Lab 1. Creating and Editing a Worksheet. Objectives. Enter, edit, and clear cell entries. Save, close, and open workbooks. Specify ranges. Copy and move cell entries. Enter formulas and functions. Adjust column widths. Change cell alignment. Format cells. Insert rows.

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Lab 1

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  1. Lab 1 Creating and Editing a Worksheet

  2. Objectives • Enter, edit, and clear cell entries. • Save, close, and open workbooks. • Specify ranges. • Copy and move cell entries. • Enter formulas and functions. • Adjust column widths. • Change cell alignment. • Format cells. • Insert rows. • Insert and size a ClipArt graphic. • Enter and format a date. • Preview and print a worksheet.

  3. Concepts • Template - A workbook file that includes predefined settings that can be used as a pattern to create many common types of workbooks. • Text and Numeric Entries - Information or data you enter in a cell can be text, numbers, or formulas. • AutoCorrect– A feature that makes some basic assumptions about the text you are typing and, based on these assumptions, automatically corrects the entry. • Column Width - The size or width of a column controls how much information can be displayed in a cell.

  4. Concepts • Range - A selection consisting of two or more cells on a worksheet is a range. • Formulas - A formula is an entry that performs a calculation. • Relative Reference - A cell or range reference in a formula whose location is interpreted by Excel in relation to the position of the cell that contains the formula. • Functions - Functions are prewritten formulas that perform certain types of calculations automatically.

  5. Concepts • Recalculation - Whenever a number in a referenced cell in a formula changes, Excel automatically recalculates all formulas that are dependent on the changed value. • Alignment - Settings that allow you to change the horizontal and vertical placement and the orientation of an entry in a cell. • Fonts - Fonts consist of typefaces, point sizes, and styles that can be applied to characters to improve their appearance.

  6. Concepts • Number Formats - Number formats affect how numbers look onscreen and when printed. • Styles - A combination of formats that have been named and that can be quickly applied to a selection. • Graphics - Anon-text element or object, such as a drawing or picture that can be added to a document.

  7. Outline • Exploring Excel 2002 • Starting Excel 2002 • Exploring the Excel Window • Exploring the Workbook Window • Moving around the Worksheet • Creating New Workbooks • Changing Column Widths • Using the Default Workbook Template • Developing a Workbook

  8. Outline • Entering and Editing Data • Entering Text • Clearing an Entry • Editing an Entry • Using AutoCorrect • Entering Numbers • Changing Column Widths • Dragging the Column Boundary • Using AutoFit

  9. Outline • Saving, Closing and Opening Workbooks • Saving a New Workbook • Closing a Workbook • Opening an Existing Workbook • Duplicating Cell Contents • Using Copy and Paste • Using the Fill Handle • Inserting Copied Cells • Moving Entries

  10. Outline • Working with Formulas • Entering Formulas • Copying Formulas • Using Pointing to Enter a Formula • Recalculating the Worksheet • Inserting Rows

  11. Outline • Formatting the Worksheet • Changing Cell Alignment • Indenting Entries • Centering Across a Selection • Changing Fonts and Font Styles • Applying Character Effects • Using Undo • Using Format Painter • Formatting Numbers • Using Styles • Adding Color

  12. Outline • Working with Graphics • Inserting Graphics • Sizing Graphics • Entering the Date • Previewing and Printing a Workbook • Exiting Excel 2002 • Lab Review

  13. EXPLORING EXCEL 2002

  14. STARTING EXCEL 2002 • Excel Window • Title Bar • Name of open file • Menu Bar • Workbook Window • Information about the workbook

  15. EXPLORING THE EXCEL WINDOW • Standard toolbar • Formatting toolbar • Formula bar • Name box • Task pane • Document window

  16. EXPLORING THE WORKBOOK WINDOW • Workbook window • New blank workbook file • Three blank worksheets • Worksheet • Spreadsheet • Rows • 65, 536 total rows down • Columns • 256 columns to the right

  17. THE WORKSHEET • Row numbers • Column letters • Cell • Cell selector • Active cell • Reference • Sheet tabs • Active sheet • Tab scroll buttons

  18. Keys Action [Page Down] Moves cell selector down one full window [Page Up] Moves cell selector up one full window [Alt] + [Page Down] Moves cell selector right one full window [Alt] + [Page Up] Moves cell selector left one full window [Ctrl] + [Home] Moves cell selector to upper left corner [Home] Moves cell selector to beginning of row [End] [] Moves cell selector to last-used cell in row [End] [] Moves cell selector to last-used cell in column MOVING AROUND THE WORKSHEET Using Keys

  19. Mouse Action Click scroll arrow Scrolls worksheet one row/column in direction of arrow Click above/below scroll box Scrolls worksheet one full window up/down Click right/left of scroll box Scrolls worksheet one full window right/left Drag scroll box Scrolls worksheet multiple windows up/down or right/left MOVING AROUND THE WORKSHEET Using the Mouse

  20. CREATING NEW WORKBOOKS • Blank workbook • Default settings • Most commonly used settings • Stored as workbook template

  21. Concept 1: TEMPLATE • File that includes predefined settings • Default settings stored in Book.xlt • Used as a pattern • Other templates available • Balance sheets • Expense statements • Loan amortizations • Sales invoices • Timecards

  22. DEVELOPING A WORKBOOK • Plan • Enter and edit • Test • Format

  23. ENTERING AND EDITING DATA • Enter data by moving to a cell • Type in entry

  24. Concept 2: TEXT AND NUMERIC ENTRIES • Text entries • Any combination of letters, numbers, spaces • Any other special characters • Numeric entries • Digits 0-9 • Special characters +-(),$ %  • Formula • Variable • Constant

  25. ENTERING TEXT • Entering text • Headings • Alignment • Complete entry using • Clearing an entry • Editing an entry

  26. Key Action [Home] Moves insertion point to beginning of entry [End] Moves insertion point to end of entry [] Moves insertion point one character right [] Moves insertion point one character left MOVING THE INSERTION POINT Keys

  27. Concept 3: AUTOCORRECT • Makes basic assumptions about text you are entering • Automatically corrects entry • Features • Capitalization at the beginning of a sentence • Incorrect capitalization due to accidental use of the Caps Lock key • Corrects many common typing and selling errors

  28. ENTERING NUMBERS • Not necessary to add … • Comma to separate thousands • Currency ($) symbol • Excel displays number entries right-aligned in the cell

  29. CHANGING COLUMN WIDTHS

  30. Concept 4: COLUMN WIDTH • Default column width setting is 8.43 • Average # of digits that can be displayed in a cell • Increase column width to display the largest entry • If larger than column width, text entry is truncated if cell to right contains data • Column width automatically increased for numeric entries

  31. HOW TO CHANGE COLUMN WIDTHS Options • Drag the column boundary • Format/Row/Height • Use AutoFit • Double click column boundary • Format/Column/AutoFit

  32. EXCEL SAVING, CLOSING AND OPENING WORKBOOKS • Saving a new workbook • Closing a workbook • Opening an existing workbook

  33. DUPLICATING CELL CONTENTS • Quickly copy cell contents • Move information to another area on the worksheet

  34. Concept 5: COPY AND MOVE • Source or copy area • Destination or paste area • Office XP Office Clipboard can store up to 24 items that have been cut or copied

  35. Concept 6: RANGE • A selection of two or more cells • Adjacent range • Rectangular block of adjoining cells • Nonadjacent range • Two or more selected cells or ranges that are not adjoining

  36. WORKING WITH ENTRIES • Using the Fill Handle • Inserting copied cells • Moving entries

  37. REVIEW OF COPYING AND MOVING METHODS Three methods to copy or move and entry: • Use the Copy, Cut, and Paste commands. • Use the Edit/Fill command: Right, Left, Up, or Down, or drag the fill handle. • Drag the cell border of the selection to move. Hold down [CTRL] key while dragging a selection to copy.

  38. WORKING WITH FORMULAS Example A:=5*4-3Result is 17 (5 times 4 to get 20, and then subtract 3 for a total of 17) Example B: =5*(4-3)Result is 5 (4 minus 3 to get 1, and then 1 times 5 for a total of 5)

  39. Concept 7: FORMULAS • Formula • Equation that performs a calculation on data contained in a worksheet • Always begins with an equal sign = • Arithmetic Operators • Addition + • Subtraction - • Multiplication * • Percent % • Exponentiation ∧ • Operands

  40. FORMULAS • Entering formulas • Copying formulas

  41. Concept 8: RELATIVE REFERENCES A cell or range reference in a formula whose location is interpreted by Excel in relation to the position of the cell that contains the formula

  42. Concept 9: FUNCTIONS • Functions – prewritten formulas that perform certain types of calculations automatically • Syntax is: = Function name (argument1, Argument2,...) • Argument - data the function uses to perform the calculation

  43. COMMON FUNCTIONS

  44. USING POINTING TO ENTER A FORMULA • Pointing • Makes the process of entering and copying entries easy • Use the [CRTL] + [ENTER] keys to copy entries to a range of cells • Select range first • Enter data • Use [CTRL] + [ENTER] to copy

  45. Concept 10: RECALCULATION • Automatic recalculation whenever a number in a referenced cell in a formula changes • All formulas dependent on the changed value are affected Why is this one of the most powerful features of Excel?

  46. INSERTING ROWS • Insert\Row • Single row • Move cell pointer to row immediately below where you want the new row • Multiple rows • Select a range of rows

  47. FORMATTING THE WORKSHEET • Format • Font (different type styles and sizes) • Color • Patterns • Borders • Number formats • Commas • Dollar signs

  48. Concept 11: ALIGNMENT • Horizontal placement • Vertical placement • Orientation

  49. MORE ON FORMATTING • Indenting entries • Centering across a selection

  50. Concept 12: FONT • A set of characters with a specific design • Typeface • Serif fonts • Sans serif fonts • Size • Points

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