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Kentucky Archival Preservation of GIS Records

Kentucky Archival Preservation of GIS Records . Kenny Ratliff and Glen McAninch January 23, 2008 NDIIPP Multi-state Project meeting Salt Lake City, Utah. GIS in Kentucky. Commonwealth Office of Technology Office of Enterprise Policy and Project Management

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Kentucky Archival Preservation of GIS Records

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  1. Kentucky Archival Preservation of GIS Records Kenny Ratliff and Glen McAninch January 23, 2008 NDIIPP Multi-state Project meeting Salt Lake City, Utah

  2. GIS in Kentucky • Commonwealth Office of Technology • Office of Enterprise Policy and Project Management • Division of Geographic Information Mission Facilitate statewide electronic geographic data sharing and its application for streamlined decision-making, greater efficiency, public protection, and economic vitality.

  3. The Kentucky Geography Network (KyGeoNet)

  4. KyRaster • Kentucky’s Geospatial Database for Raster data • Was collectively built by GIS Staff from several state agencies • Resides in mirrored instances at Cold Harbor Computing Center • Contains all the aerial images, topographic maps, digital elevationmodels, hillshade, SPOT satellite imagery, trucolor imagery, land cover imagery, slope, and other critical raster GIS base layers • Is leveraged by nearly every state agency with a GIS • Drives all of the IMS applications served by state government • Is leveraged on the GIS Desktop by users in state agencies

  5. Components of KyRaster Range from satellite imagery to DEMs to topographic maps to aerial photography

  6. KyVector • Kentucky’s Geospatial Database for vector data • Is the master repository of vector-based (lines, polygons, and points) • Is based on all vector data that is available on the Kentucky Geography Network • Mirrors the categories on the “browse” tab of the KyGeoNet • Contains full metadata records for each vector dataset • Leveraged by ArcGIS Users on the WAN • Leveraged by many IMS • Resides in mirrored instances at Cold Harbor Computing Center

  7. Information from KyVector

  8. Kentucky Landscape Census

  9. Kentucky Department for Libraries and Archives: Current E-archives Model E-archive: (http://e-archive.ky.gov) GIS addition to be added

  10. E-archives Home Page

  11. Existing Linkages • KDLA and Division of Geographic Information (DGI) worked together to schedule two GIS systems • KDLA representative on Stewards group of Geographic Information Advisory Council (currently Kentucky Geospatial Board) • DGI representative on the Electronic Records Working Group • Transfer of spatial data from two periods

  12. Expectations – Scope of work • Identify archival GIS layers/ applications • Examine approach of other states; • Install hardware and software; • Identify archival meta data including retention for input into clearinghouses • Capture selected layers for archiving; • Test methods for sharing of data among the states • Write a report on findings and experiences • Work with Kentucky agencies, governments, and national professional organizations

  13. Electronic Records Work Group • Cooperation of : • Libraries and Archives; Technology Units including GIS; Attorney General, Auditor of Public Accounts, universities and local agencies; other selective agencies • Standards and guidelines created and promoted • General Schedule for Electronic Records • E-mail • Open records and databases • Web record keeping • Establishing agreement and partnerships

  14. Budget Allocation • Travel for several meetings for up to three people as determined 35% • Additional storage space on KDLA server (10 terabytes) 40% • Graduate student and summer intern for analysis and data entry 15% • Division of Geographic Information staff 5% • Multi-State Sharing of Data 5%

  15. Data Grid Technology for Sharing • Manage data residing in heterogeneous storage systems • Storage repository virtualization • Support new storage systems while moving data from old storage systems • Manage data distributed across multiple storage systems • Data virtualization • Replication of data for fault tolerance and disaster recovery • Data grids manage information about files as well as the storage

  16. Issues to be Evaluated • Metadata standards and clearinghouses • What layers have archival value? • Best Practice in Data Preservation : Native format vs XML vs static maps • Use of Data Grid or some other system for multi-state sharing

  17. Possible Presentations in 2008 • Kentucky Digital Summit – • April 22 (Lexington, Ky) • Best Practices Exchange – • May 21-23 (Helena, MT) • Kentucky GIS Conference • July 7-9 (Lexington, KY) • NAGARA – CERIS group J • July (Atlanta, GA) • Society of American Archivists (Electronic Records Section) • August 24-27 (San Francisco, CA) • National States Geographic Information Council • Mid-year – March 9-12 (Annapolis, MD) • Full conference – September 7-11 (Keystone, CO)

  18. Grant Project Benefits • Establishment of Best Practices for: • Archiving of records • Description of records • Preservation of archival records • Sharing of records between states • Establish the business case for archiving of GIS records within Kentucky and as a model that can be followed in other states

  19. Contact Information Kenny Ratliff, Director Division of Geographic Information 501 High Street, 9th Floor Frankfort, Kentucky 50601 kennyd.ratliff@ky.gov or Glen McAninch Kentucky Department for Libraries and Archives 300 Coffee Tree Road, P.O. Box 537 Frankfort, Kentucky 40601 glen.mcaninch@ky.gov

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