State Charitable

Slide 1:State Charitable Contributions Program

2008-09 University System Coordinators� Orientation

Slide 3:Agenda

Purpose Coordinator Roles and Responsibilities Key Dates for the 2008-09 Campaign Administrative Information Fundraising Ideas to Spark Participation Helpful Resources

Slide 4:Historical Overview

SCCP began in 1982 $60,000 was raised in 1982 $2.855 million was raised in the 2007-08 campaign $45 million pledged through the program since its inception

Slide 5:2007-08 Governor�s Cup Winners

1-100 Employees - Skidaway Institute of Oceanography 101-500 Employees � Board of Regents of the University System of Georgia 501-1000 Employees � Georgia Technology Authority 1001-9000 Employees - Georgia Institute of Technology 9001+ Employees - University of Georgia _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________

Slide 6:2007-08 Governor�s Award Winners

Largest Increase in Contributions � Georgia Institute of Technology and Dept. of Juvenile Justice Highest Level of Employee Participation - Atlanta Metropolitan College, Office of State Administrative Hearings, Georgia Commission on Equal Opportunity, and Georgia Environmental Facilities Authority _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________

Slide 7:2007-08 Commissioner�s Award Winners

1-100 Employees - Employees Retirement System and State Road and Tollway Authority 101-500 Employees - State Personnel Administration, Dept. of Administrative Services, Dept. of Economic Development, Dept. of Community Affairs, Ga. Dept. of Early Care and Learning, and Dept. of Banking and Finance _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________

Slide 8:2007-08 Commissioner�s Award Winners

501 to 1000 Employees - Ga. World Congress Center and Dept. of Revenue 1001 to 9000 Employees - Georgia State University and Dept. of Transportation 9001 and up Employees- Dept. of Human Resources _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________

Slide 9:Benefits of SCCP for Employees

Employees express themselves through charitable giving Employees make one contribution Ease of contributing through payroll deduction

Slide 10:Benefits of SCCP for Employees

One contribution distributed to provide diverse services in local communities and overseas Creditable organizations _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________

Slide 11:Charities that Participate in SCCP

Have one annual campaign rather than multiple, individual campaigns through the year Have low overhead (25% or less) Are registered with the Secretary of State to conduct fundraising in Georgia, if required Have proven service delivery systems Observe policy and practice of nondiscrimination

Slide 12:Coordinator Roles and Responsibilities

Slide 13:The Job of the Campaign Coordinator

Get the WORD out Encourage participation Answer questions Distribute information Plan/facilitate campaign activities/events Report the progress of the campaign Thank employees

Slide 14:Campaign Coordinators

Responsible for the overall campaign for their organizations

Slide 15:The Unit Coordinator

Works with Campaign Coordinator Responsible for a portion of the campaign Reports campaign results for their unit to Campaign Coordinator Submits reports/pledge forms to the Campaign Coordinator Utilizing Unit coordinators and/or a campaign committee help ensure all employees are contacted and no one is overwhelmed

Slide 16:2008-09 Campaign Key Dates

Slide 17:2008-09 Campaign Key Dates

2008-09 Campaign Kickoff Luncheon August 19, 2008 Floyd Room, Twin Towers Building, 20th Floor West Tower 11:30 a.m. to 1:00 p.m. (Governor Perdue was the keynote speaker)

Slide 18:2008-09 Charityfest Dates

September 4 Twin Towers, Balcony Level 11 a.m. - 1 p.m. September 9 #2 Peachtree Street, 1st Floor Lobby 10 a.m.-2 p.m. September 12 Labor Dept., 148 International Blvd. Room 258, 10 a.m.-2 p.m. _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________

Slide 19:2008-09 Charityfest Dates

September 18 Dept. of Transportation, 15 Kennedy Drive, Forest Park 10 a.m. � 12 p.m. September 25 Dept. of Transportation One Georgia Center, 600 West Peachtree Street 10 a.m. to 12 p.m.

Slide 20:2008-09 Awards Luncheon

March, 2009 Campaign Awards Luncheon (Date to be determined) Atlanta, Floyd Room, 20th Floor West Tower, Sloppy Floyd Building, 11:30 a.m.-1:00 p.m.

Slide 21:Administrative Information

Slide 22:The Contribution Process

Payroll Deductions-Last paycheck of the month beginning in January and continuing until December each year Payroll deduction contributions must be at least $1.00 per month per organization(s) designated

Slide 23:The Contribution Process

Contributions may also be made by cash, check, or money order All cash, check and money order contributions must be accompanied by a pledge form

Slide 24:The University System

Slide 25:University SystemPledge Form - Section 1

One-part pledge form Employee Information � Will be preprinted using data file submitted from each campus Employees not receiving a pre-printed form should complete a blank form

Slide 26:University SystemPledge Form - Section 1

472-230 00112233 Smith, Tommy P. 2356 Old Mill Road Atlanta, GA 30303 060 Fulton

Slide 27:University SystemPledge Form - Section 1

Payroll deduction �The amount contributed per month or per pay period should be indicated Total annual contribution - Is the total amount the employee will contribute over the course of the year Signature - Important to authorize payroll deduction

Slide 28:University SystemPledge Form - Section 1

5 0 0 x Employee Signs Here to Authorize Payroll Deduction Monthly OR Biweekly Payroll Deduction Amounts x 0 0 130 x x 200 0 0

Slide 29:University SystemPledge Form - Section 1

Contributions by cash, check, money order � Contribution method and amount must be completed. 2 0 0 0 x

Slide 30:University SystemPledge Form - Section 2

Section 2 begins with Instruction Box SCCP Program Information Instructions for completing the form For Item 6 - Notify the State Personnel Administration early of need for alternative formats

Slide 31:University SystemPledge Form - Section 2

*

Slide 32:University SystemPledge Form - Section 2

List charitable organizations to receive contributions, if any, using six-digit codes from campaign brochure Annual (payroll deduction) and/or total (cash, check or money order) amount that each charity will receive

Slide 33:University SystemPledge Form - Section 2

2 4 0 0 0 193000 2 0 0 0 194000

Slide 34:University System Pledge Form � Acknowledgement

Requests for contribution acknowledgement or memorial contribution acknowledgement are optional Tax letters for ALL contributions

Slide 35:University SystemPledge Form - Acknowledgement

Slide 36:University SystemPledge Form - Acknowledgement

Complete this section for memorial letter Henry P. Anderson Angela S. Anderson 3598 Hickory Lane Acworth, GA 30912 193000 240 00 194000 20 00

Slide 37:The Campaign Reporting Process

Slide 38:University SystemCampaign Reporting - Option 1

Suggested method: Excel spreadsheet Spreadsheet should be submitted to karen.davis-keene@spa.ga.gov by email weekly Instructions for preparing your spreadsheet are included in your packet Spreadsheet column headings are locked

Slide 39:University SystemCampaign Reporting Option 2

Manual reporting using a report envelope Record all pledge forms turned in on the face of the envelope Document the contributions by type, ie., payroll deduction, check, money order or cash

Slide 40:University SystemCampaign Reporting-Option 2

08-0025 9-30-2008

Slide 41:University SystemCampaign Reporting-Option 2

Unit Coordinators for colleges/ universities should send envelopes to your campus Campaign Coordinator Campus Campaign Coordinators should give mailing address in the space provided on the report envelope for Unit Coordinators

Slide 42:University SystemCampaign Reporting-Option 2

Address Here

Slide 43:University SystemCampaign Reporting-Option 2

Campaign Coordinators for colleges/universities reporting campaign results manually, send Report Envelopes to the State Personnel Administration

Slide 44:Reporting Fundraising Contributions

Fundraising contributions cannot be reported using an electronic spreadsheet All fundraising contributions must be accompanied by a Group Fundraising/Special Event Pledge Form

Slide 45:Reporting Fundraising Contributions

Fundraising pledge form and the funds from the event should be submitted in a report envelope Monies submitted without the Group Fundraising/Special Event Pledge Form will not be reflected in your organization�s campaign total or in the overall campaign total�

Slide 46:Reporting Fundraising Contributions

Ga. State University 472-509 100 00 400 00 191000 500 00

Slide 47:Reporting Fundraising Contributions

472-509 9/23/2008 0 $400.00 0 $100.00 0 $500.00 08-0025 1 Ga. State Univ.

Slide 48:Fundraising Activities to Spark Participation in the Program

Slide 49:Fundraising Preparations

First get prepared Consider possible concerns and objections Try to learn something about a local beneficiary Invite employees who have benefited from assistance of participating charity(ies) to share their stories

Slide 50:Encouraging Employee Contributions

Schedule a rally to educate employees about the program Follow-up with personal contact Ask all employees to make a contribution Emphasize how the State Charitable Contributions Program helps Answer questions openly when they are asked Always THANK employees

Slide 51:Campaign Ideas

CharityFest Provide popcorn and other goodies Ask local participating charities and businesses for donations Invite local participating charities to provide information and health screening

Slide 52:Campaign Ideas

Involve the President using memos, email, personal appearance at your campaign rally Use posters and signs Use communication tools such as newsletters and e-mail Keep the SCCP in front of your employees Use web page

Slide 53:Campaign Ideas

Contact Karen Davis-Keene 404-657-0577 - or - karen.davis-keene@spa.ga.gov for campaign incentives

Slide 54:Helpful Resources

Web Site: http://www.spa.ga.gov/employees/sccp_main/index.asp Video - available late August; Previewed today and at the August 19 Kickoff Luncheon List of the SCCP Coordinators List of Participating Charities

Slide 55:Helpful Resources

University System Campaign Coordinator�s Guide Unit Coordinator�s Guide

Slide 56:Helpful Resources

Karen Davis-Keene, SCCP Program Manager Phone - 404-657-0577 Fax - 404-463-8785 Internet E-Mail: karen.davis-keene@spa.ga.gov

Slide 57:Thank You

Web cast attendees, please complete the online orientation evaluation at www.spa.ga.gov/employees/sccp_main/index.asp Please Visit Us On Our Website at the link above

Slide 58:CAMPAIGN ENDS November 28, 2008