Make your Communication Skills Effective

1. Make your Communication Skills Effective www.digitalksp.com

2. Interpersonal communication is one of the most important soft skills for self and career success. It encompasses not only self’s speaking and writing skills but also the skills of perceiving and interpreting other people. The following is a guide that will assist you to become a professional communicator: • Active Listening: • Pay Attention: Make sure to watch the speaker. Do not be distracted and focus eyes on the speaker at the time of talking. • Listen Empathetically: Attempt to appraise the speaker’s position and emotion. • Ask Questions: Find out any issues that may remain hazy to you. • Paraphrase: Ask you yourself how that was understood and paraphrase their message. • Avoid Interrupting: Allow the speaker to complete-stop making their point before you start interrupting them. www.digitalksp.com

3. Verbal & Non-Verbal Communication: • Clear and Concise: Be straightforward and avoid the use of complicated language to pass your message. • Choose Your Words Wisely: Choose the right words to say to your target group of people and during a particular time. • Speak with Confidence: Share your ideas and make sure to properly pronounce the words. • Use Body Language Effectively: Always use hand gestures, facial expressions and even body posture when passing your message. • Practice Public Speaking: Public speakers should take practice sessions because practice makes them gain confidence in the presence of the public. www.digitalksp.com

4. Nonverbal Communication: • Body Language: Avoid folded arms as they transfer signal of distantly and occupy your space through erect posture, positive facial expressions like smiling and making eye contact. • Facial Expressions: Motions on the face can express feelings and it can be happy, sad, angry and many other things. • Posture: A good posture gives a positive outlook and it makes one to look more aggressive. • Gestures: Be sure to use hand gestures to support each of your points and bring more attention to what you are saying. • Eye Contact: Smile to be approachable and avoid eye contact to show that you are listening. www.digitalksp.com

5. Written Communication: • Clear and Concise: The messages should be short, clear and preferably in one screen so the reader is not confused. • Proofread Carefully: Ensure that your writing is free from grammatical mistake and spelt correctly. • Use Appropriate Language: In other words, depending on your target audience and the objective of your communication, use the right words. • Format Your Writing: When constructing a document pay special attention to paragraphs and by using black and white formatting option including headings and bullet points when needed. • Be Mindful of Tone: Do not take any chances of offending the reader with the language you use to write the letter. www.digitalksp.com

6. Communicating for Stronger Bonds: • Building Strong Relationships Through Effective Communication • Empathy: Imagine you are in the other person’s shoes and maybe try to see the world from that point of view. • Respect: Always conduct yourself politely, even when responding to anyone you do not like. • Honesty: Do not entice people with lies or mislead them. • Assertiveness: Speak your needs as well as your opinions in a civil manner. • Active Listening: Give other people the courtesy to listen to what they have to say. www.digitalksp.com

7. Overcoming Communication Barriers: • Communication barriers are inevitable in most organizations, and this can be due to a number of factors such as lemmatization of organizational communication interfaces or lack of adequate training for communication technologies. In this interaction, there were several communication barriers as observed below • Language Barriers: Tend to not use complex writing style, or writing that replete with professional terminology. • Cultural Differences: One should be sensitive to cultural variation and switch the communication channel accordingly. • Emotional Barriers: Regulate your moods and ensure that does not act on impulse or base of your emotions. • Physical Barriers: Bring prompt distance closer, open lines of communication and reduce any sort of barrier that one might feel because of the physical distance. www.digitalksp.com

8. Continuous Improvement: • Business communications can be strengthened and enhanced over time as communication is an art that is learnable. Here are some tips for ongoing development: • Seek Feedback: Listen to other people’s point of view when it comes to communication. • Practice Regularly: It simply means that the more you rehearse, the better your ability to perform will be. • Learn from Mistakes: Always make mistakes as a chance to improve yourself. • Stay Informed: Follow up the latest trends in business communication and technologies. • Be Patient: People often say that getting good at communication requires time and energy. • When you follow these skills, you are better placed to establish rapport, accomplish your objectives, and improve your life. However, it must be reminded that communication is not a one-way process but a reciprocal or an interpersonal process. It entails the right presentation of ideas, together with the right attitude towards the presentation of ideas by others. www.digitalksp.com

9. Considerable points for Effective Communication: • Use "I" Statements: When one communicates his or her emotions or point of view then one should not point the finger at someone else. • Active Listening Techniques: Encourage active listening which is characterized by paraphrasing, summarizing and asking questions. • Nonverbal Cues: The impression you give to the audience includes the signs of both verbal and non-verbal communication. • Conflict Resolution: Find ways on how to resolve conflict with hardly any use of force. • Cultural Sensitivity: Pay attention to people’s cultural background and tone it down in case of any changes. • Digital Communication Etiquette: Email, text messages, and/or social media should also be conducted professionally. • Public Speaking Tips: Deliver presentations more effectively by practicing public speaking several times. • Seek Professional Help: If you find it difficult to communicate, maybe you should consider acquiring the services of an actual communication trainer to talk to. • To gain more insights on astrology, education, wealth management, trending topics, and many other blogs, follow our website at www.digitalksp.com. www.digitalksp.com

10. THANK YOU www.digitalksp.com