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Workshop: How to make a risk analysis of a web project

In this presentation, Fröjd Interactive - a web agency with technical core located in Stockholm, Sweden - shares a workshop method that the team should execute in beginning of a big web project, to identify the most important risks and how to avoid them.

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Workshop: How to make a risk analysis of a web project

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  1. Workshop: Risk analysis of a web project. In this presentation, Fröjd Interactive - a web agency with technical core located in Stockholm, Sweden - shares a workshop method that the team should execute in the beginning of a big web project. www.frojd.se @Frojd_labs @FrojdAgency

  2. Invite the core team from the client and from your agency to the workshop. Book a room with a big whiteboard. Buy post-its, pens and sticker-dots. a. Do the workshop (see the following slides). Have a workshop facilitator who is in charge of the different tasks and timings. b. Document the result in a table (for example in Google Drive) where you and the client can work with the risks and actions in a structured and ongoing way. c. Use the table at the steering group meetings, where you discuss the risks, budget, timeplan and scope of the project on a regular basis. Good luck! d. www.frojd.se @Frojd_labs @FrojdAgency

  3. 1. Launch 1.0 The facilitator draws the timeline of the project on the white board. Make it huge! The participants help the facilitator to identify the most important activities/phases that will take place in the project. It should be both client and agency activities.

  4. 2. DESIGN A lot of opinions about look & feel from people who do not have any knowledge about web design. AFTER LAUNCH TECHNICAL PRODUCTION The solution do not work in all browsers. Important stakeholders uses old versions of Internet Explorer. Server / hosting / domain is not prepared in time. Each participant writes down at least one risk for each activity/phase. Everyone should write from his or her point of view, based on previous experiences our fears. One post-it = one risk. Write big!

  5. 3. Launch 1.0 The group talks about one activity/phase at the time. Each and every person talks about his/her notes and puts the post-its at the board where they belong. Similar post-its should be grouped.

  6. 4. Launch 1.0 The facilitator gives each participant 5 sticker dots. Each participant should place the dots where they believe the biggest project risks could occur. A risk is defined as something that will affect the scope, timeplan or budget in a significant way.

  7. 5. = ? The facilitator facilitates an open discussion about what the team members can do to avoid the identified risks. The team should start with, and spend most of the workshop time, on the biggest risks (the ones who has most of the votes).

  8. 6. IDENTIFIED WORKAROUNDS/ ACTIONS PROJECT PHASE IDENTIFIED RISK WHO IS RESPONSIBLE? HOW SERIOUS IS IT? STATUS The workshop should be summarized afterwards in a structured way, for example in an open excel-format. The document should be used as a tool that assures that the project team are doing everything that they can to avoid identified risks. Good luck!

  9. @FrojdAgency www.frojd.se This presentation is licenced by Creative Commons Erkännande 2.5 Sverige. Share, edit, transform but do not forget to link back to us!

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