FAA Project - Bidding PhaseFAA Recommends.. • Consider how you would like to bid the project early on in the design. • Due to possible budget constraints identify some components as separate bid items. • If AIP funds are not sufficient to cover the entire project, a bid item could be deleted.
FAA also recommends... • A pre-bid meeting, if the complexity of the project warrants it. • FAA and NDA will let you know if they feel a pre-bid meeting is required.
Advertisement is required • FAA recommends: • For larger projects 2 - 4 weeks • usually 3 weeks • For smaller projects 1 - 2 weeks • Just to be safe, we recommend at least 3 weeks. Comply with any local requirements as well.
Your project is ready to bid when... • FAA Civil Rights has approved the DBE Program and goal. • FAA Engineering Section has approved the plans and specifications. This approval usually takes 3 submittals.
What you and your Consultant need to check at bid opening: • Check the bids for reasonableness of cost • Check the bid for improprieties and unbalanced bid items • Verify the status of the bidders DBE contractors
What you and your consultant need to submit to FAA/NDA: • Bid tabulations corrected for any discrepancies • Contractor’s DBE participation forms • A tentative award of contract letter, (contingent on FAA approval).
Just so you know, if only one bid is received... • FAA must notify the office of the Inspector General. • This could slow the project down • or • The bid could be thrown out • It is not likely that a bid will be thrown out
Once FAA approves the bids, and the DBE.. • The Consultant prepares the contract documents. • He/she sends the contracts to the contractor for his/her signature. • Then the sponsor signs the contracts and a “Sponsor Certification”, NDA will provide the Sponsor Certification form.
Then everyone gets a copy! • FAA, NDA, the Sponsor, the Consultant and Contractor all get one copy of.., • The signed contract documents which include; contractors proposal, bonds, insurance and project specifications (all bound into a booklet by the consultant) • FAA, NDA and the Sponsor get a copy of the “Sponsor Certification”.