An Overview of the Changes to Circular 5010.1D Grants Management Requirements October 22, 2008

1. An Overview of the Changes to Circular 5010.1DGrants Management RequirementsOctober 22, 2008 Federal Transit Administration

2. Introduction: • Working Group effort over approximately 2 years • Working Group Members: • Jamie Pfister-Region IV • Bill Kalt-Region VII • Philoki Barros-Region IX • Gail Lyssy-Region VI • Shelia Byrne-Region III • Rita Maristch-TCC • Jayme Blakesley-TCC • Paula Schwach-Region VII • MaryAnne Polkiewicz, TPM • Nydia Picayo-TPM FTA TPM ver3.1

3. Introduction Continue: • General Changes: • Circular becomes effective November 1, 2008 • Reorganization of Chapters • Distinguished between grant administration (think TEAM-related activities) and project management • Updated to reflect current policy and practices; including incorporation of Dear Colleague letters issued since 1998 • Added links for additional sources of information • Added examples FTA TPM ver3.1

4. Chapter II- Circular Overview • Added clarifying language to identify which Uniform Administrative Requirements apply to States, local government versus non-profits • Added more definitions • Updated program descriptions • Updated Responsibilities of Grant Management to better define roles of FTA offices • Updated Civil Rights Requirements • Consistent with other FTA circulars FTA TPM ver3.1

5. Chapter III – Grants Administration • Revised all reporting requirements; added additional information on Financial Status and Milestone Progress Reports • Section 5309 recipients, regardless of population area, are to report quarterly when grant includes facilities • Expanded use of budget revisions; clarified those that require FTA approval BEFORE costs are incurred • Revised language to indicate budget revisions do not go to DOL for certification • Clarified concept of “scope” for the purposes of grant amendments FTA TPM ver3.1

6. Chapter IV – Project Management • Real Property section revised to reflect a higher appraisal threshold for review and appraisal • Expanded language to include methods for determining useful life • Identified minimum useful life of ferries, trolleys and facilities (to be included in grant applications) • Rolling Stock Status Report for early disposition, disposition when fair market value is greater than $5,000 and budget revisions affecting vehicles FTA TPM ver3.1

7. Chapter IV – Project Management Continued: • Clarifying language to distinguish overhaul versus rebuild • Leasing section distinguishes between leasing FTA funded assets to others, capital leasing and operating lease • Provided example calculations of applying insurance proceeds • Expanded ITS requirements FTA TPM ver3.1

8. Chapter V - Oversight • Updated to reflect all Agency Oversight programs • Added details on Safety and Security Reviews FTA TPM ver3.1

9. Chapter VI – Financial Management • Updated Payment procedures • Return of Funds - use of Pay.gov • Enhanced program income section FTA TPM ver3.1

10. Appendices • List of Circulars • Real Estate Acquisition Management Plan (RAMP) Model • Added Guide for preparing an appraisal scope of work • Rolling Stock Status Report • Cost Allocation Plan FTA TPM ver3.1

11. Circular 5010.1D • http://www.fta.dot.gov/laws/circulars FTA TPM ver3.1