Guide to Setting Up Google Split Email Delivery on Google Workspace

1. Guide to Setting Up Google Split Email Guide to Setting Up Google Split Email Delivery on Google Workspace Delivery on Google Workspace If you're managing emails for your business or organisation, setting up email delivery efficiently is crucial. One useful feature in Google Workspace is the ability to perform "Google Split" email delivery. This feature allows you to split email traffic between Google Workspace and another mail server, giving you the flexibility to transition between services or manage specific email addresses in multiple systems. In this guide, we’ll walk you through the process of setting up split email delivery in Google Workspace, ensuring your emails are handled smoothly and efficiently. What is Google Split Email Delivery? Google Split Email Delivery refers to a setup in which your emails are divided between Google Workspace and another email system. For instance, some emails may be delivered to Google Workspace, while others go to another server, such as Microsoft Exchange or a different custom mail server. This is particularly useful when transitioning to Google Workspace from a legacy system or if you need to maintain multiple email environments for specific users. Why Use Google Split Email Delivery? There are several scenarios where Google Split Email Delivery can be beneficial:

2. - Gradual Transition to Google Workspace: If you're in the process of migrating to Google Workspace from another email provider, you can set up split delivery to manage a smooth transition. This allows you to handle some email accounts in Google Workspace while others remain with the previous system until the migration is complete. - Managing Multiple Email Systems: Organisations that use more than one email system for different teams or departments can use split delivery to streamline their email processes. For example, some employees may use Google Workspace while others might use a different service. - Custom Email Routing: If certain email addresses need to be routed to a separate mail server (e.g., for special purposes or compliance reasons), split delivery provides a simple way to manage this. Steps to Set Up Google Split Email Delivery Setting up Google Split Email Delivery on Google Workspace involves a few key steps. Here’s a simple guide to get you started: Step 1: Set Up User Accounts in Google Workspace Before you begin with split delivery, make sure all the users who will be using Google Workspace have their accounts set up. You can create these accounts by navigating to the Google Workspace Admin Console and adding the necessary users. These users will start receiving emails in their Google Workspace inboxes once the setup is complete. Step 2: Configure the Mail Routing Settings Now, head over to the Google Admin Console: 1. Log in to your Google Workspace Admin Console. 2. Go to Apps → Google Workspace → Gmail. 3. Select Default routing under the Advanced settings section.

3. 4. Click Add setting, and choose Split delivery. Step 3: Define the Delivery Rules Next, you’ll need to specify which email addresses will be handled by Google Workspace and which will be routed to the other mail server. In the routing rules: 1. Define the domain or specific email addresses that should be forwarded to another server. 2. Add the alternate mail server’s address under the “delivery destination” section. 3. Save the changes. Step 4: Set Up MX Records To ensure emails are correctly routed between Google Workspace and your alternate mail system, you'll need to update your domain's MX records. You can find the correct MX records by navigating to your domain registrar and adding the necessary entries for Google Workspace. This allows emails to be directed to Google’s servers for processing, before being routed based on the rules you’ve defined. Step 5: Test the Setup Once you’ve configured split email delivery, test it by sending emails to various accounts, including those routed to Google Workspace and those forwarded to the alternate mail server. Ensure that emails are being delivered to the correct inboxes as per your routing rules.

4. Conclusion Setting up Google Split Email Delivery on Google Workspace can offer flexibility and control over your email system, particularly during migration or when managing multiple environments. The process requires configuring routing settings and MX records, but the result is a seamless email experience across different platforms. By following the steps above, you’ll be able to take full advantage of Google Workspace’s split delivery capabilities and ensure your organisation's emails are delivered efficiently. With Google Split Email Delivery, you can make the transition smoother for your team and manage emails in a way that suits your specific needs.