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Idaho State Controller’s Office Division of Statewide Payroll

Idaho State Controller’s Office Division of Statewide Payroll. Build on the Foundation. IPOPS Electronic Pay Stubs Downloadable W2’s Travel Express P-Card. What is I-Time. A web-based employee self-service time entry application created in house. Background. Paper Time Sheets

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Idaho State Controller’s Office Division of Statewide Payroll

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  1. Idaho State Controller’s Office Division of Statewide Payroll

  2. Build on the Foundation • IPOPS • Electronic Pay Stubs • Downloadable W2’s • Travel Express • P-Card

  3. What is I-Time A web-based employee self-service time entry application created in house

  4. Background • Paper Time Sheets • PC-Time Entry • Time and Attendance (MSaccess) • Own applications

  5. Why I-Time Current T&A Concerns = • Windows based system – maintenance • Labor intensive, time-consuming, and subject to human error • No administrative reporting

  6. Employee Self-Service • Your employees are taking care of the Customers. • Who is taking care of your employees?

  7. Benefits • Paper reduction • Paperwork transfer • Improved data quality • Fewer inquiries to HR • Fewer pay check corrections • Eliminates duplicate data entry • Electronic notification of tasks

  8. Center for Digital Government 43% Year to Year increase in use of government online in USA Taylor Nelson study

  9. APA Survey Top payroll-related functions currently performed on the internet that offer the greatest benefit. 74% = collecting employee hours and earnings for payroll processing

  10. APA Survey Top Causes of Payroll Errors: 78% - late or missing time sheets 71% - input errors

  11. I-Time Objectives • Simplicity • Intuitive • Flexible

  12. How it works Employee’s enter their time through the web on an electronic time sheet. That time sheet is internally routed to a supervisor for approval and then to a central payroll office for processing. After it is approved it will be uploaded by DSP.

  13. Log On • Enter through Application Menu page • Employees familiarity of going here because of electronic pay stubs

  14. Employee Types • Three-part system • Employee • Supervisor (with optional multiple layers) • CPO (Central Payroll Office) • Time Entry Tech (TET) • Backup, no computer/internet access, do not want employees to enter on internet.

  15. Time Entry Locations (TELS) Each agency has a group of employees that report to a supervisor in some fashion. In turn, this supervisor reports to the next level of management up the chain until you get to the agency head.

  16. TEL = Administration SUP = Nadine Weddle UPLINK = ADMIN EE = Valentin Rodriguez Angela Kiester Nadine Weddle Cara Emigh Betty Bottoms (1225) TEL = ADMIN SUPRT SUP = Valentin Rodriguez UPLINK = ADMIN TEL = TRAINING SUP = Betty Bottoms UPLINK = ADMIN TEL = IT SUPPORT SUP = Cara Emigh UPLINK = ADMIN TEL = HR SUP = Angela Kiester UPLINK = ADMIN TEL = Halftime SUP = Melody Rose Uplink = ADMIN 2nd Route = Angela Kiester TEL = Natural Resources & Trans SUP = Vicki Tokita UPLINK= HR TEL = Health & Public Safety SUP = L.Arthur-Stinnette UPLINK= HR TEL = Business Admin & ED SUP = Betty Boop UPLINK= HR TEL = Compensation SUP = Melody Rose UPLINK= HR TEL = Customer Service SUP = Dan Claar UPLINK= HR

  17. Phase 1 • Employee Self-Service Time Entry • Leave Balances • Display Holiday • Cost Accounting • Work Flow approval • Reports/Queries

  18. Employee Supervisor CPO

  19. Time Entry

  20. Leave Balances • Current leave balances as of mm/dd/yyyy

  21. Display Holidays

  22. Cost Accounting

  23. Work Flow

  24. Reports/Queries

  25. Let’s take a look!

  26. Q & A

  27. bwoolf@sco.state.id.us Brandon Woolf State Controller’s Office 208.334.2394

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