Idaho State Controller’s Office Division of Statewide Payroll
Build on the Foundation • IPOPS • Electronic Pay Stubs • Downloadable W2’s • Travel Express • P-Card
What is I-Time A web-based employee self-service time entry application created in house
Background • Paper Time Sheets • PC-Time Entry • Time and Attendance (MSaccess) • Own applications
Why I-Time Current T&A Concerns = • Windows based system – maintenance • Labor intensive, time-consuming, and subject to human error • No administrative reporting
Employee Self-Service • Your employees are taking care of the Customers. • Who is taking care of your employees?
Benefits • Paper reduction • Paperwork transfer • Improved data quality • Fewer inquiries to HR • Fewer pay check corrections • Eliminates duplicate data entry • Electronic notification of tasks
Center for Digital Government 43% Year to Year increase in use of government online in USA Taylor Nelson study
APA Survey Top payroll-related functions currently performed on the internet that offer the greatest benefit. 74% = collecting employee hours and earnings for payroll processing
APA Survey Top Causes of Payroll Errors: 78% - late or missing time sheets 71% - input errors
I-Time Objectives • Simplicity • Intuitive • Flexible
How it works Employee’s enter their time through the web on an electronic time sheet. That time sheet is internally routed to a supervisor for approval and then to a central payroll office for processing. After it is approved it will be uploaded by DSP.
Log On • Enter through Application Menu page • Employees familiarity of going here because of electronic pay stubs
Employee Types • Three-part system • Employee • Supervisor (with optional multiple layers) • CPO (Central Payroll Office) • Time Entry Tech (TET) • Backup, no computer/internet access, do not want employees to enter on internet.
Time Entry Locations (TELS) Each agency has a group of employees that report to a supervisor in some fashion. In turn, this supervisor reports to the next level of management up the chain until you get to the agency head.
TEL = Administration SUP = Nadine Weddle UPLINK = ADMIN EE = Valentin Rodriguez Angela Kiester Nadine Weddle Cara Emigh Betty Bottoms (1225) TEL = ADMIN SUPRT SUP = Valentin Rodriguez UPLINK = ADMIN TEL = TRAINING SUP = Betty Bottoms UPLINK = ADMIN TEL = IT SUPPORT SUP = Cara Emigh UPLINK = ADMIN TEL = HR SUP = Angela Kiester UPLINK = ADMIN TEL = Halftime SUP = Melody Rose Uplink = ADMIN 2nd Route = Angela Kiester TEL = Natural Resources & Trans SUP = Vicki Tokita UPLINK= HR TEL = Health & Public Safety SUP = L.Arthur-Stinnette UPLINK= HR TEL = Business Admin & ED SUP = Betty Boop UPLINK= HR TEL = Compensation SUP = Melody Rose UPLINK= HR TEL = Customer Service SUP = Dan Claar UPLINK= HR
Phase 1 • Employee Self-Service Time Entry • Leave Balances • Display Holiday • Cost Accounting • Work Flow approval • Reports/Queries
Employee Supervisor CPO
Leave Balances • Current leave balances as of mm/dd/yyyy
firstname.lastname@example.org Brandon Woolf State Controller’s Office 208.334.2394