JPA Process and Backlog

1. Presented bySusan Tellez JPA Process and Backlog

3. Team Meetings (3 held) Anticipate 1-2 additional Team Meetings to wrap up issues Identified Key Issues and Challenges Defined the Roles of the JPA Staff, ADOT PM & FMS in the JPA preparation process Identified Areas of Responsibilities related to the Process Issues Team Progress

4. ECS Process �Completed Tasks

5. Identify Glitches in the Process Refine Overall Process whenever possible Use Existing Technology Prepare Master Agreements whenever possible Measure and Monitor Progress JPA Request Form ECS Process � Completed/Continuous

6. Process Target Dates Report Progress of JPA 8-1-05 JPA Backlog Elimination 10-1-05 Intranet Access of Draft JPAs 10-1-05 Intranet Access of Standard Paragraphs 10-1-05 Access to Billed or Recovered JPA Costs 1-15-06 via JPA Database ECS Process � Tasks Not Completed

7. Obtain Agreement of Role Definitions Determine What Constitutes an Amendment Review/Revise JPA Request Form Discuss access to JPA Database and the type of information required Team Next Step

8. TASK ORIGINAL REVISED Implement ECS Process Changes 4-1-05 1-15-06 Original JPA Backlog Elimination 7-1-05 10-1-05 Complete Team Assignment 9-1-05 11-1-05 Update the ADOT PM Manual 12-1-05  Measure/Monitor/Report Process Continuous  TEAM TARGET DATES

9. JPA�s in Draft Status Manpower Issue JPA Processing Time Fiscal Impact � JPA Billed and/or Paid Identify and Define Roles Funding Verification Legal Issues � Indemnification clause, etc. Update on Key Areas of Concern

10. QUESTIONS & ANSWERS