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Project Management

Project Management. Chapter 11. Outline. Project Management - defined Project Failures & Successes PMI & PMBOK SDLC – 1 st two phases Project Initiation Planning. Project Management.

Samuel
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Project Management

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  1. Project Management Chapter 11

  2. Outline • Project Management - defined • Project Failures & Successes • PMI & PMBOK • SDLC – 1st two phases • Project Initiation • Planning

  3. Project Management Organizing and directing other people to achieve a planned result within a predetermined schedule & budget

  4. Project Manager • Internal Responsibilities • Schedule • Recruit & train • Assign work • Manage risk • Monitor & control project deliverables • External Responsibilities • Communicate with the client, users, oversight committee • Report status & progress • Identify resource needs & obtaining resources

  5. Project Success • Categories of Project Success • Successful projects – on time, within budget, on scope • Challenged projects – failure in one area • Failed projects – cancelled or not used • Reasons for Project Failure • Inadequate executive support for the project • Inexperienced project managers • Undefined project management practices • Poor IT management & IT procedures • Unclear business needs and project objectives • Inadequate user involvement Project management knowledge & skills are valued & needed to improve this record.

  6. PMI – Project Management Institute • PMI – a professional organization focused on project management • www.pmi.org • PMBOK – Project Management Body of Knowledge • Standards and guidelines for project management • FYI: for info on sub-processes for each knowledge area, see Table 11-3 on pg 33 • Certification exams • www.pmi.org/certifications • Certified Associate in Project Management (CAPM) – entry-level certification • Project Management Professional (PMP) – gold standard

  7. PMBOK – 10 Knowledge Areas • Competing Goals • Cost: ____ • Time: ____ • Quality: ____ • Characteristics of Quality Systems • Fit for Intended Purpose • Usability • Robustness • Reliable • Secure • Maintainable

  8. PMBOK – 10 Knowledge Areas

  9. SDLC Project Initiation Core Process 1: Identify the problem and Obtain approval

  10. Project Initiation • Identify the problem • Document the objective • Preliminary investigation • System Vision Document • Problem Description • System Capabilities • Business Benefits

  11. Project Initiation • Quantity project approval factors • Estimated Time to Completion • Estimated Cost • One time vs. Recurring Costs • Tangible vs. Intangible Costs • Anticipated Benefits

  12. Project Initiation • Perform Risk & Feasibility Assessments • Risk Management Plan • Risk, Probability, Impact, and Plan • Feasibility Study • Economic • Operational • Organizational/Political • Technological • Resource • Schedule

  13. Project Initiation • Review with Client & Obtain Approval • Executive committee • Organization made aware of the project & its importance

  14. SDLC Planning Core Process 1: Plan and Monitor the Project

  15. Planning • Establish the project environment • Communication • Internal & External • Work environment • Hardware, software, workspace, staff • Processes & procedures followed • Reporting, Documentation • Programming approach, testing, Deliverables • Code and version control

  16. Planning • Schedule the work • Overall Iteration Schedule • Detailed Work Schedules • List tasks to be completed  Work breakdown structure • Estimate effort and identify dependencies • Create a Schedule Gantt Chart • Dependencies, Time estimates, Critical Path

  17. Work Breakdown Structure (in MS Project) • A hierarchical list of activities of a project • Used to create the work schedule • Not an exhaustive to-do list • Specifies "what" not "how" • Summary Tasks • Details Tasks • Produce a measureable deliverable • Fit "80-hour" rule • no activity > 80 hrs. (2 wks) • Assigned to only 1 person • accountability • adequate tracking

  18. Gantt Chart It shows: • Start & end dates • Duration • Predecessors • sequence • Resources assignments • Critical path • Slack

  19. Planning • Staff & Allocate Resources • Resource plan • Technical & user staff • Form smaller work groups • Training, team-building exercises • Evaluate Work Processes • Communication, relationships • Deadlines • Issues, bottlenecks, or problems • Lessons learned

  20. Planning • Monitor progress & make corrections • Issues Tracking Log

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