investment company sales literature and marketing n.
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  2. Definitions • Advertisements: Any material published or used in any electronic or other public media • No control over the audience • Television and radio advertisements • Newspaper and magazine print advertisements • Web sites and website updates • Press Releases • Sales Literature • Other written or electronic communications made generally available to customers or the public • distributed or mailed to particular audiences of existing or prospective investors

  3. Brochures/pamphlets Form letters and mass (“blast”) emails Performance advertisements or sales literature Articles or whitepapers Quarterly or monthly fact sheets (“Periodicals”) Sales ideas (presentation or advertising templates) Reprints of news articles Speeches Telemarketing scripts Videos Voice response systems Invitations Automated teller machine screens Presentations and slide shows Banner ads Advertising specialty items (mugs, caps, other give-aways) Marketing Materials

  4. Marketing Mutual Funds • Does the material reference the Fund? • Anti-fraud (Rule 156 and 10b-5) • Is the material accompanied or preceded by the Prospectus? • Exceptions: • Generic advertisement: no reference to a specific fund (e.g. magazine ads) • Rule 482 • Rules apply equally to internet advertising • Effect on marketing to non-US jurisdictions • Distributor reviews materials, but sponsor responsible for drafting • Consider Investment Company Act, Investment Advisers Act, FINRA Rules

  5. Preceded by a Prospectus • Prospectus Compliance Requirement. Section 5(b)(1) of the Securities Act makes it unlawful to transmit a prospectus relating to any security for which a registration statement has been filed unless such prospectus meets the requirements of Section 10 of the Securities Act. • Prospectus Definition. Section 2(10) of the Securities Act defines the term “prospectus” to include, among other things, any “notice, circular, advertisement, letter, or communication, written or by radio or television which offers any security for sale,” other than a communication accompanied or preceded by a prospectus (a “statutory prospectus”) that meets the requirements of Section 10(a) of the Investment Company Act of 1940, as amended (the “1940 Act”). • Applicability to Sales Literature and Advertisements. Substantially all sales literature and advertisements are prospectuses within the meaning of Section 2(10) of the Securities Act (other than sales literature or advertisements accompanied by or preceded by a statutory prospectus). Therefore, unless the sales literature or advertisements meet the requirements of a statutory prospectus (which is unlikely) or are accompanied or preceded by a statutory prospectus, such materials cannot be distributed or used without an available regulatory exemption.

  6. Generic Ads; Tombstones • Generic Ads (Rule 135a) • Can’t refer to a particular fund or security • Describe services/benefits of sponsor/complex • An invitation to inquire for further information • Include information about distributor • Tombstones (Rule 134) • Permitted Information • Name of the fund and adviser; • Title and amount of the security offered; • The type of fund • General description; • Legends • For more complete information about [name of company] including charges and expenses [get] [obtain] [send for] a prospectus [from (name of company)] [by sending this coupon]. Read it carefully before you invest or [pay] [forward funds] [send money]. • The required legend(s) must be spoken or stated in the ad, if the ad is to be used in a radio or television commercial. • No performance figures or purchase application

  7. Rule 482 Materials • Specific disclosures • Consider investment objectives, fees, risks • Obtain and read prospectus • Past performance does not equal future performance • To determine if this Fund is an appropriate investment for you, carefully consider the Fund’s investment objectives, risk factors and charges and expenses before investing. This and other information can be found in the Fund’s prospectus, which may be obtained by calling 1-800-123-4567 or visiting our website at Read it carefully before investing. • Standardized presentation and calculation of performance information • Formulas for average annual total return • Must present 1, 5 and 10 year performance • Current to the most recent calendar quarter • Disclosures about past performance, risk, loads • The performance data quoted represents past performance. Past performance does not guarantee future results. The investment return and principal value of an investment will fluctuate so that an investor’s shares, when redeemed, may be worth more or less than their original cost and current performance may be lower or higher than the performance quoted. For performance data current to the most recent month end, please call [toll free telephone number] or visit our website at []

  8. Performance • Present 1, 5, and 10-year performance (or “since inception”) • ETFs: Calculate returns based on midpoint of bid/ask spread or closing market price • Market returns are based upon the midpoint of the bid/ask spread at 4:00 PM Eastern time (when NAV is normally determined for most of the EFG funds), and do not represent the returns you would receive if you traded shares at other times. • Compare to relevant index • Indicate fee waivers if applicable • Explain “extraordinary” performance (e.g. IPOs, technology companies)

  9. Rankings (FINRA IM 2210-3) • Independent ranking entity e.g. Morningstar • Required Disclosures: category, number of investment companies in the category; period, criteria • Disclose Effect of Waivers and Reimbursements • If ranking consists of a symbol (e.g. star system) rather than a number, the meaning of the symbol should be disclosed.

  10. Other Marketing Rules • Add disclosure about qualifications and limitations on past performance presentation • Conveying an unjustified impression • Caution with respect to future investment performance without adequate qualification • Balance benefits of fund structure/attributes with risks (e.g. high yield bonds, emerging markets, IPOs, international) • Exaggerated claims about manager skill or process • Misleading comparisons to other funds or indexes • Testimonials • Only Creation Units available from Fund • Premium/Discount of bid/ask vs. NAV • Include FINRA member name

  11. Anti-Fraud (Rule 156) • Sales literature is materially misleading if it (1) contains an untrue statement of a material fact; or (2) omits to state a material fact necessary in order to make the statement made, in the light of the circumstances of its use, not misleading. • Consider • totality of statements made • absence of explanations, qualifications, limitations or other statements necessary or appropriate to make such statement not misleading • General economic or financial conditions or circumstances • Performance • Don’t misrepresent performance by omitting explanations, qualifications, limitations, or other statements necessary or appropriate to make the portrayals not misleading • Future performance must include appropriate limitations • Expenses, security • Too much reliance on past performance • Statements about the manager • Disclose risks/limits along with methods (e.g. momentum investor) • Exaggerated claims about the manager’s skills or techniques (e.g. the quantitative black box) • Comparisons to other funds

  12. Independently Prepared Reprints • Publisher is independent and in the business of providing research and issuing updates • Piece not commissioned • Not materially altered • If a customized report is prepared at the request of the investment company, it may only contain information that the research firm has compiled and published separately and may not omit information necessary for the report to be fair and balanced • All other marketing rules (e.g. performance presentation) apply

  13. Related Account Performance • Permissible in marketing material if • Disclosure that it is not fund’s performance • Cannot omit fund’s performance • Explanation of purpose of related performance • Disclosure of material differences • FINRA members cannot use sales literature that includes related account information • Note: Portfolio Holdings Policy and disclosure

  14. Internet Marketing • No legal difference from paper • Accompanied or Proceeded by a Prospectus: • Materials will be deemed to be accompanied or proceeded by a prospectus if the Marketing Materials disseminated via the Internet include a hyperlink to the fund’s prospectus or is delivered on a Website in close proximity to the prospectus and the investor is able to access the prospectus. • Hyperlinks to a Third-Party’s Website: • Responsibility for the content of a third-party’s Website depends on whether a fund or its distributor was involved in the preparation of the information and whether the fund or the distributor has endorsed or approved the information explicitly or implicitly. • Other Issues to Consider: • Currentness Requirement. A higher standard of currentness (in addition to the standard set forth in Rule 482 and Rule 34b-1 discussed above) may be implied with respect to performance information in light of the immediacy of this form of communication and the relative ease with which a fund may update its performance information on a Website. • Jurisdictional Issues. Use of Websites to advertise may inadvertently result in the fund or the distributor becoming subject to the securities laws of a foreign jurisdiction.

  15. FINRA Regulation of Marketing • Observe principles of fair dealing and good faith; communications must be balanced • No false or exaggerated claims • No predicting future results • Limits on testimonials • Fair presentation of comparisons • Specific ranking guidelines • Principal must approve sales material • Must file marketing materials within 10 days of first use • Often file before use to avoid re-printing • Pre-filing and approval if certain rankings or bond fund volatility ratings included

  16. Recordkeeping FINRA • Members are required to maintain a separate file of all marketing materials (including Internet Websites). • The file should include the name of each person who prepared the materials and/or approved their use. • Files must be kept for three (3) years from the date of each use. SEC • Must maintain marketing materials addressed to or intended for distribution to prospective investors for six (6) years form the end of the fiscal year last used. • Materials must be kept in an easily accessible place for the first two (2) years • SEC examiners regularly request advertising files during routine inspections.

  17. Adviser Marketing • Marketing cannot contain any untrue statement of material fact, or be otherwise false or misleading • Too promissory • Too much about the advisor’s greatness • Specific Prohibitions • Testimonials • Cherry-picking past specific recommendations or performance • Black box • Compliance Policies and Procedures: 38a-1 and 206(4)-7 • Ensure policies are in place to comply with securities laws • Testing • Recordkeeping

  18. Summary • Does the piece reference the Fund? • Is it accompanied/preceded by Prospectus? • Does it include performance information? • Is performance driven by specific investments or other factors? • Reprints, Rankings, Related Account Performance • Filing with FINRA • Recordkeeping and Compliance • Consult your Legal or Compliance Professional

  19. Cipperman & Company is a unique law firm devoted exclusively to the investment management industry. Our lawyers have spent their careers in the investment management industry, including significant experience at major industry players. Our shared heritage and experience make our lawyers unique and creative industry partners who can give you practical, real-world advice for making informed business decisions and controlling your legal risk. We have worked on a wide range of transactional and regulatory matters, but we concentrate on three core areas - Distribution, Technology and Fund Formation.