Continuing Professional Education

1. Continuing Professional Education Tracking System

2. CPETracker Overview Provides • A web-based professional education registration and tracking system • Paperless recording and reporting of professional education credits and hours earned toward Act 48 requirements • A single point of contact for educators to locate and register for professional events • Instant access to up-to-date ACT 48 credits/hours and transcripts. • A two-tiered electronic approval process

3. CPETracker Overview Modules • Educator • Event registration • Record tracking • Provider • Event administration • Pre-registration/post-event management • LEA (Local Educational Agencies) • Educator account/approval/building management • Reports

4. Educator Module

5. Educator Module – Registering in CPETracker • Who is eligible to register • Employees of an LEA that participates in CPETracker • Employees of an LEA that does not participate in CPETracker, but whose Intermediate Unit does participate

6. Educator Module – Current Information • ACT48/Flex hours • Registration information • Attendance information • Transcript • Add CPE event • Upload Reports • “Un-registration”

7. Educator Module - Personal profile • Login name • Password • Personal Information • Email • PPID • ACT48 compliance date

8. Educator Module – Employment Information • Employment detail • Certification status • Certification areas

9. Educator Module – Employment Detail • Employment start/end date • Primary building • Positions • Organization info • First level approver • Final approver

10. Educator Module – ACT48 Status • Certification status • Effective date • Expiration date • Managed by LEA

11. Educator Module – Certification Areas • Certification area • Effective date • Expiration date • Certification type • Institution

12. Educator Module – Event Registration • Search event • Session date range • Contains text • Event type • LEA • IU

13. Educator Module – Event Registration • New event indicator • Course closed/open graphics

14. Educator Module – Event Registration • Event information • Current registrations • Need Substitute box • Payment data

15. Educator Module – Add CPE Event • Add CPE Event form • Request credit for Act 48 or flex time for an event not in the on-line registration module and not provided by a CPETracker provider. • Reminder email will be sent after event has been held regarding post-approval

16. Educator Module – View ACT 48 hours • Printable transcript • View/print both ACT48 and Flex hours

17. Educator Module – View ACT 48 hours • Link to PDE • Uploads Act 48 hours directly to PDE • CPETracker now also configured for PIL (Act 45 hours)-only if accepted as a provider

18. Educator Module – 1st Level Approvers • Pending Approvals • 1st level approvers use their own educator login

19. Educator Module – 1st Level Approvers • Pending Approvals • The system sends weekly reminder to approvers.

20. LEA Module

21. LEA Module - Functions • LEA Module provides each LEA with administrative access to the system. • Each LEA has a main LEA administrator. • All final approvers must have LEA accounts.

22. LEA Module - Functions • Available options • LEA Profile • LEA Login • Reports • Add Educator • Approvals • Change Approvers • Consolidate Buildings

23. LEA Module – LEA Profile • Flex fields are for LEA’s with flex programs. • The system tracks Flex Hours Start Date for a period of 1 year.

24. LEA Module – LEA Login • Account Admin • The main LEA administrator manages this section. • Four approval groups • Educator • Registration • Attendance • Event/Class • Master Approver • Master permission for any of the four approval groups.

25. LEA Module – Approvals • The drop-down box contains the approval groups. • An asterisk (*) denotes there are approvals pending in that category.

26. LEA Module – Approvals • Detailed information of a pending approval item

27. LEA Module – Educator Account • Select educator • The system allows the LEA to search for individuals by various fields in the Select Educator section.

28. LEA Module – Educator Account • Update employment information • Employment detail • ACT48 status • Certification areas

29. LEA Module – Educator Account • Certification areas • LEA’s can add and maintain each educator’s areas of certification.

30. LEA Module – Educator Account • Add new educator • Administrator can add new educators who are not in CPETracker

31. LEA Module –Provider Account • Add a Provider • When an educator adds an event and the event provider is not in the CPETracker system, the LEA administrators can add in the provider.

32. LEA Module – Change Approvers • A global change to approvers in all educators’ accounts can be made through this feature should an approver be reassigned to another building or should leave the district.

33. LEA Module – Consolidate Buildings • Rename a building • Consolidate building names • Add a new building name

34. LEA Module – Reports • CPETracker generate 5 types of LEA Reports. • LEA Data Download • Educator Report • PDE Upload Error Report • Approvals Report • LEA Activity Report

35. LEA Module – Reports • Data Download • LEA can download educator & employment information and attendance information in .txt file format.

36. LEA Module – Reports • Educator Report • Allow LEA to print out basic information on LEA’s educators in the system. • Check who has and has not completed ACT 48 hours and local flex hours.

37. LEA Module – Reports • PDE Upload Error Report • Print out information regarding CPETracker records that did NOT upload to the PDE PERMS system.

38. LEA Module – Reports • Activity Report • Show all LEA activities. • Sort by date range, session period, last name, building, and substitute required.

39. LEA Module – Reports • Approvals Report • Show first and final level approval. • Sort by date range.

40. Provider Module

41. Provider Module – Functions • Edit event and/or class/session information • Add new classes/sessions for an event • Manage registrations • Manage attendances after an event is held

42. Provider Module – Event Administration • Add event • 12 event types • 6 subject areas • Online registration

43. Provider Module – Manage Registration • Registration information • Total registration • Registration Status • Registrant Info • Reports • Email Registrants

44. Provider Module – Manage Registration • View registration • Registration status • Payment information • Approval status • Add/Delete Registrants • Close Waitlist

45. Provider Module – Registration Reports • Class roster • The roster can serve as the sign in sheet. • Registrant Information

46. Provider Module – Registration Reports • Address & Phone • Contact information of all registrants, including address, phone number, and email address.

47. Provider Module – Registration Reports • Name and Address Download • Excel spreadsheet • Accessdatabase

48. Provider Module – Registration Reports • Payment Information • The payment method used by the registrants.

49. Provider Module – Add Attendance • Transfer registrants’ name to Attendance list

50. Provider Module – Add Attendance • Email confirmation letter • Print confirmation letter