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Effective Property Management Practices: Success Stories and Compliance Standards in the National Capital Area

This document summarizes the best practices and success stories from the National Capital Area Conference on property management, held in March 2010. It highlights the compliance with various ASTM standards, including practices for assessing loss, damage, and destruction of property. With over 4,000 accountable line items valued at $15.9 million, the program maintains exemplary loss management with a low loss ratio. The property management systems implemented ensure effective outcomes in mission support, accounting, safety, and resource optimization, aligning with DoD guidelines.

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Effective Property Management Practices: Success Stories and Compliance Standards in the National Capital Area

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  1. Standards Success Stories National Capital Area Conference March 2010

  2. Property Management Plan REFERENCES/FORMS FAR 52.245-1, Government Property (June 2007) Raytheon Policy 000000140-RP Property Management and Compliance ASTM International E2279-03, Standard Practice for Establishing the Guiding Principles of Property Management

  3. From an LDD Report We have a long-term history of very low Loss, Damage or Destruction (LDD), especially on this program. Currently, this program has over 4,000 line items of equipment accountable at an acquisition cost of $15.9 million. This is the only item determined as lost as this time for the year. This item does not increase our standing of ‘low risk’ ratings as determined by DoD guidelines and ASTM E53 2131-01, Standard Practice for Assessing Loss, Damage or Destruction of Property

  4. Performance Development Met or exceeded ASTM International Property Management System goals. E.g., 111 assets were not physically inventoried, representing an annualized positive control ratio of 98.96% based on numbers of assets and 99.8% based on acquisition value. (Conversely, the loss ratios are 1.04% based on numbers of assets and 0.2% based on acquisition value.) These ratios are well within the limits of acceptable loss ratios as defined by ASTM E2131-09, Standard Practice for Addressing and Reporting Loss, Damage and Destruction of Tangible Assets.

  5. Government Property Control Procedures • In accordance with ASTM International E2675, Standard Practice for Property Management System Outcomes, the Site’s Property Management Systems will provide for: • Process Management Outcomes: • Outcome 1 - Mission Support • Outcome 2 – Accounting and Accountability • Outcome 3 – Information Management • Outcome 4 - Planning • Outcome 5 - Relationships • Operational Outcomes: • Outcome 6 – Property Functionality • Outcome 7 – Resource Optimization • Outcome 8 – Property Visibility • Outcome 9 – Safety and Security • Outcome 10 – Installation, Movement and Storage

  6. Government Property Control Procedures • REFERENCES • Federal Acquisition Regulation (FAR) • Defense Federal Acquisition Regulation Supplement (DFARS) • ASTM Standard E2135-07, Standard Terminology for Property and Asset Management

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