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How to enter rotations on the portal

How to enter rotations on the portal. Family Medicine Selectives Electives. Before entering a rotation on the portal:. 1. Contact the site 2. Complete any necessary applications/paperwork 3. Confirm the rotation 4. Set up housing if available. Read the Search Hints.

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How to enter rotations on the portal

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  1. How to enter rotations on the portal Family Medicine Selectives Electives

  2. Beforeentering a rotation on the portal: 1. Contact the site 2. Complete any necessary applications/paperwork 3. Confirm the rotation 4. Set up housing if available

  3. Read the Search Hints • Clinical Ed tab, sidebar HELP, click the link • The search hints will save you time and frustration

  4. Rotation Registration Click to select the correct term (2014/2015)

  5. Click on the rotation you want to enter. MS3 Elective 1 during Time Slot 3

  6. Following the search tips in the directions, enter the name and click the button.

  7. Click the pull-down button

  8. Choose site from menu.

  9. Click the ‘GO’ button.

  10. For Electives and Selectives, choose the specialty

  11. HousingClick ‘yes’ if the site has confirmed they have it available.

  12. Check before you click ‘Save’ Use the comment box: • To explain any changes that may be needed to the address/contact info • Additional materials that need sent to the site along with the standard rotation packet

  13. Oops! You meant St. Elizabeth in Utica Back out by clicking the ‘bread crumbs’

  14. Green Pond Family Practice 365 Oliver Road, Suite 5Harrisburg, PA 17110 Phone 717-xxx-xxxxFax: 717- xxx-xxxx Preceptor: James Ruston, D.O. Contact: Lisa Paperhandler 1st Search city—harrisburg 2nd Search site—ruston 3rd Search site—pond Entering a New Site

  15. Entering a New Site • Click “Unable to find existing site” • Click “Go”

  16. Entering a New Site • Use the legal name of the site. • Include suite number if needed. • All fields must be completed. • The ‘contact person’ is the one who will handle your paperwork.

  17. ENTRY DENIED The following slides show actual entries by students.

  18. Denied Your entry is used on your Letter of Good Standing Use proper English and CAPITALIZATION for addressing an envelope

  19. Denied Enter the site you contacted for the rotation. Since this was set up by University Hospitals, it should be entered as University Hospitals

  20. Denied Lori Gerber, D.O. (proper form for addressing an envelope) Fax number required Last name required

  21. Denied Housing must be confirmed prior to entering the rotation. Housing at MAE sites must be requested though the ME office of Millcreek Hospital.

  22. You will receive an email telling you why your rotation was denied. Most common reasons: • NOT a new site. Please search by CITY/SITE NAME and choose from the drop-down menu. If some of the information is different, put it in the comments. • I cannot approve without all of the information. MUST HAVE FAX NUMBER to enter a new site • All information must be typed in proper English form for addressing an envelope. The first letter of names and cities must be capitalized.

  23. When your rotation has been approved, it will show on your schedule and your paperwork will be mailed within one business day. Check your schedule weekly

  24. Keep in mind… • Clin. Ed. realizes that MS2s need time to learn the ropes. • MS2s need to give Clin. Ed. time to check and approve rotations once 370 students begin entering. • Clin. Ed. will begin approving rotation requests when all materials are received from a student (waiver, background checks, PPDs).

  25. Questions? Read the Directions!(click on the link)

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