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CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2009-2010 SEASON

CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2009-2010 SEASON. GENERAL MEMBERSHIP MEETING APRIL 20, 2010. Annual General Membership Meeting Agenda. ~ Gambling Report ~ Roll Call ~ Approval of Minutes ~ Treasurer’s Report ~ Introduction of Officers

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CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2009-2010 SEASON

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  1. CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2009-2010 SEASON GENERAL MEMBERSHIP MEETING APRIL 20, 2010

  2. Annual General Membership Meeting Agenda ~ Gambling Report ~ Roll Call ~ Approval of Minutes ~ Treasurer’s Report ~ Introduction of Officers ~ Directors' Reports ~ 2009-2010 Highlights ~ Old Business ~ New Business ~ By-Laws Amendments ~Election of Officers - Results ~ Adjournment

  3. Champlin Park Youth Hockey Gambling Report Lisa Blake (Pete)

  4. Champlin Park Youth Hockey Association operates Pull-Tabs, Bingo and Tip Boards at the 5-8 Grill & Bar in Champlin. Continue to strengthen our relationship with the owners and staff at 5-8. Profits from Charitable Gambling assisted the Association in meeting our financial obligations to the City of Champlin for our annual payments of $50,000.00 and $10,000.00. Twelve month profit carryover of $88,861.70. Gambling Oversight Committee established, which is made up of Board Members and gambling employees. Purpose is to ensure internal controls and to protect the integrity of the gambling operations. Completed Compliance Review with the Gambling Control Board in March. The review is final with no issues or citations. New relationship with MN Gaming Services and CPA Mahoney Ulbrich Christiansen Russ P.A. Charitable Gambling Highlights

  5. Continue to meet with MN Gaming Services and implement ways to improve our profit. Gambling Oversight Committee continue to meet on a regular basis. Regular meetings with employees to ensure policies are being followed. Ongoing education with the Gambling Control Board. Train new board members as needed. Review daily operations with periodic reviews of on-site books. Charitable Gambling Charitable Gambling Recommendations

  6. Champlin Park Youth Hockey Approval of Minutes • March 16, 2010 • April 21, 2009

  7. Champlin Park Youth Hockey Scott Miller Treasurer's Report

  8. FY2010 Income Statement (EST)

  9. FY2010 FY2009 General Fund-Checking: $ 42,102 $ 24,961 General Fund-Savings 117,863 130,995 Multi-Use Facility-Savings 21,205 21,192 TOTAL CASH $181,170 $177,148 FY2010 Cash Accounts (Current Balances)

  10. CPYHA is no longer required by the state to have a financial statement audit performed by an independent audit firm. Board voted to continue to require our own independent audit in order to ensure financial accounting is accurately maintained. Hired a new audit firm (Mahoney, Ulbrich, Christianson and Russ-based in St. Paul). HIGHLIGHTS

  11. Committee Director Reports • Communications House • Fundraising Concessions • Special Events Multi-Use • S.K.A.T.E. Tournament • Registration/Traveling Ice • Registration/House Traveling • Sponsorship Coaches Selection • Equipment MN Hockey • Goalie Equipment Apparel • Girls Program By-Laws • Player Development

  12. Champlin Park Youth Hockey Joe’l Brenny (Scott) Communications

  13. ~ The association website (http://www.cpyha.com) ~ Mass electronic mailings ~ Advertising on website ~ Public announcements – print and television ~ Recognition banners - ordering and updating Communications Committee The purpose of the Communications Committee is to assure an excellent, coordinated exchange of information to and from all Association members and our community. The Communication Committee is responsible for:

  14. 2009-2010 Joe’l Brenny – Committee Director ~ Lisa Lewis Highlights: ~Implemented new container design on website ~8% increase in traffic on site from last year ~Online registration successful ~557 email addresses Communications Committee Members

  15. 77,685 visits by 16,499 unique visitors 5.96 pages viewed per visit (on average) 3.56 minutes on site per visit (on average) Most hits per day: November 23, 2009 (455) Most hits per month: November, 2009 Most visited pages Calendar High school boys’ pages Clinics PeeWee team pages Squirt team pages Website Metrics (4/22/2009 – 3/30/2010) Communications Committee

  16. Increase website traffic – get more people using the site daily during the season. House team managers back on board. Document RSS/iCal feed feature. Solicit and receive additional posting requests from association members. Improve online registration. Improve scheduling process (ice and team events). Monthly “Rebel Power Play” newsletter. Assist Board and Committee Directors to better communicate with members. Celebrate and communicate our success. GOALS Communications Committee

  17. Champlin Park Youth Hockey Sandy Johnson (Lisa) Fundraising

  18. Again this season, CPYHA participated in the candy bar fundraiser and Sarpino Pizza Cards at registration. 2008-2009 Candy Bar Sales2009-2010 Candy Bar Sales Cost $ 8,160.00 $ 7,760.00 Buyout 24,075.00 21,525.00 Sold 12,240.00 14,280.00 PROFIT $28,155.00 $28,045.00 2008-2009 Sarpino Cards2009-2010 Sarpino Cards Cost $ .00 $ 700.00 Sales 5,390.00 6,580.00 PROFIT 5,390.00 5,880.00 Fundraising Highlights

  19. First Annual Holiday Wreath Fundraiser with North Country Wreaths. Families were given the opportunity to sell a variety of holiday wreaths with 100% of the proceeds after costs used to offset ice bills. Total sales were in excess of $22,000.00 with more than $10,000.00 given back to offset individual ice bills! The fundraiser was very successful and the Fundraising Committee recommends this fundraiser on an annual basis. New fundraising ideas added: CPYHA Window Stickers and CPYHA Wristbands. The product was featured as items to be purchased at the Concessions Stand. The window stickers cost .80 each and were sold for $2.00 each for a profit of $40.50. The wristbands are at a cost of .45 each and are also sold for $2.00 each. Profit for the season was $96.10. The committee looks for a larger number of sales next season and the product was not brought in for sale until late in the season. Fundraising Other Fundraising Events

  20. Parent Relief Night redefined as an evening for our “hockey parents.” Event is no longer a fundraiser. All hockey parents received one raffle ticket. Approved budget of $1,000.00. Grand prize was a 32 Flat Screen TV. Total amount spent $991.27. Busiest night that the Champlin Legion has ever had. Over 200 hockey parents were in attendance. Special thanks to Craig Walters and his band Snaggle Toof. Thank you Jeanne Christoffer for all your hard work again this year! . Parent Relief Night March 27, 2010

  21. Champlin Park Youth Hockey Tammie Dokken (Lisa) Special Events

  22. Rebate from Linhoff Photo for the 2009-2010 season was $1,060.54. First Annual “Hockey Rebel Wear Garage Sale” raised $442.00. Part of the gear was then donated to the Girls Program, Taste of Hockey Program and the Goodwill. Families new to hockey were very pleased to be able to purchase quality gear at a substantial savings. The Committee will continue to explore, review, plan and communicate Special Event recommendations to theCPYHA Board of Directors. Special Events Highlights

  23. Champlin Park Youth Hockey S.K.A.T.E.Jeanne Christoffer (John)

  24. The annual S.K.A.T.E. Program was held on April 8, 2010, at the Champlin Park High School Auditorium. Guest speakers were Pat Janostin and Cody Lessard. The total budget for the event is $1,200.00 with $450.00 towards the participation fee. Donations were down this year and prizes were drawn by raffle tickets. Coaches were in attendance to award certificates to their players. Kids got to make Ice Cream Sundaes after the program! There were 198 players that qualified this year! JR. GOLD ~ 4 Players BANTAM ~ 25 Players PEEWEE ~ 49 Players GIRLS ~ 38 Players SQUIRT ~ 36 Players MITES ~ 50 Players S.K.A.T.E. PROGRAM

  25. Champlin Park Youth Hockey Association Janostin Hockey Camps Champlin Athletic Broadway Bar & Pizza City of Champlin Park & Rec Olive Garden ~ Coon Rapids Dairy Queen ~ Champlin District 10 THANK YOU SPONSORS!

  26. Special thanks to… Pete Lewis Joey Lewis Craig Walters Justin Christoffer Tracy Pajunen Jeff Thiessen Allison Kusch Missa Poirier Colleen Snell S.K.A.T.E. Director Jeanne Christoffer

  27. Champlin Park Youth Hockey Registration / Traveling Chris Schweitzer (Lisa)

  28. Total number players registered: 417 Male: 339 Female: 78 Total of fundraiser buy- outs vs. participation for candy bar sales: Buy- out: 287 Participate: 119 (Represents numbers after waivers) Registration / Traveling

  29. Total traveling players 243 (Male 193 and Female 50). Seven players waived out (3 girls and 4 boys). New to CPYHA – 26 6 players dropped out of program with three of those waiving out to join other associations. 5 players waived in from the Rogers Association One Jr. Gold walk-in registration session. Mandatory USA Hockey registration next season. Registration / Traveling Registration / Traveling

  30. Champlin Park Youth Hockey Kaye Nelson (Lisa) Registration / House

  31. Total House players 174 (male 143 and female 31). New to CPYHA – 58. One returning player waived in from Rogers. Five dropped from the program after registration. Paperwork continues to be a challenge. Board limited number of rostered coaches to one head coach and up to four assistant coaches. Stressed team managers limited at one for house level. USA Hockey online registration will be mandatory next season. House Registration Highlights

  32. Champlin Park Youth Hockey Sponsorship OPEN (Craig)

  33. The Sponsorship Director is responsible for: ~ Procuring sponsors. ~ Ordering and distribution of the sponsor appreciation plaques. ~ Ordering the sponsor appreciation banner for display at the Champlin Ice Forum. The Sponsorship table was simplified during the 2008-2009 season by reducing the levels of sponsoring to Gold and Platinum. The Sponsorship Fee of $500.00 was waived for Sarpino’s Pizzeria for the 2008-2009 and 2009-2010 seasons due to their generous fundraising efforts with CPYHA. CPYHA did not have a Committee Director for the 2009-2010 season. Sponsorship

  34. Sponsorship Options

  35. Champlin Park Youth Hockey Bill Blake (Steve) Equipment

  36. 2009-2010 Committee: Bill Blake, Committee Director 2010-2011 Committee: Committee Director, Bill Blake Members, Open Equipment Committee

  37. Total Equipment Costs- 3 Year Summary: 2007-2008: $14,623.48 2008-2009: $15,403.25 2009-2010: $ 6,885.20 Note: Last set of heavy weight jerseys were purchased as part of the 3-year plan. All teams from Mite C/Girls 8U to Jr. Gold now have the newest style. Equipment EXPENSE COMPARISON

  38. Champlin Park Youth Hockey Goalie EquipmentPat Nelson (Tom)

  39. Goalie Equipment Highlights Outfitted 39 goalies – up from 30 last season.Collected $2,610.00 in rental fees. Sold older, illegal equipment (12” wide leg pads and matching blocker and gloves) to be in compliance with the new MN Hockey Rules. Total amount from sales of 2,949.00.Spent $7,551.00 in new goalie equipment to replace old equipment.

  40. Champlin Park Youth Hockey Girls CommitteeTina Mariani (Craig)

  41. Girls 2009-2010 Highlights

  42. Girls Team Successes Team Statistics *District 10 does not allow statistics to be kept on any team below the 12U level. *The 10U-B team won District Tournament! This team also took 1st place in the Hopkins Thanksgiving Tournament and New Ulm Tournament; and 3rd place in the Mounds View Tournament. *The 12U-B team had a 23-0-3 record and finished first in their division in District play; finished as the third seed at Regions; and first seed out of Regions to attend State. *The 12U-B team took 1st in the Hopkins Thanksgiving Tournament, Alexandria Tournament in January and Woodbury Tournament in February. *The 14U-A team had a 25-13-3 record and finished 3rd in their division in District play; finished as the 5th seed to attend Regions, and the 3rd seed out of Regions to attend State. *The 14U-A team took 3rd place in the Wayzata Tournament; 1st place at Chippewa Falls and 2nd place in the Eden Prairie Tournament. For the first time ever, CPYHA had two girl teams attend State – 12UB and 14UA The 12U-B’s completed their season as STATE CHAMPIONS!

  43. Girls Committee Highlights Marketing to the Public ~Assisted High School Booster Club with Youth Night at the Forum with recruiting, crafts and drawings. Exciting Events ~ Was not able to attend U of M Women’s Gopher Hockey games as a group due to tournament and game schedules for all teams.

  44. Girls Committee Highlights Work In Progress Continue to have a used hockey equipment drive. We have used equipment on hand so we can encourage families to experience clinics without the added expense of purchasing equipment until they are sure they want to continue with the sport. The equipment also helps us supplement 8U girls with full gear. High School Coach Involvement ~ Girls High School hockey players each donate 8 hours to the Girls Hockey Program and assist with practices ~ Spring/Summer dryland clinics held in 2009 ~ 3 on 3 league starting in Spring 2010

  45. Champlin Park Youth Hockey Player DevelopmentJay Lysne (Gordy)

  46. 2008 2007 2006 CLINIC ENROLLMENT ENROLLMENT ENROLLMENT Taste of Hockey 44 21 20 Initiation 24 N/A 26 Mite / Squirt Camp N/A 12 14 Mite 59 72 63 Squirt 37 42 35 Intermediate Girls 10 N/A N/A PeeWee 20 16 32 Advanced Girls 16 26 N/A Bantam 16 36 43 High School Boys 34 35 37 Goalie 24 22 24 NOTE: 2009 Enrollment to be presented to the Board of Directors at the May meeting. Falls Skills Clinics 2008

  47. 2007 Financials 2008 Financials Gross Revenue $44,650 $44,680 Refunds ( 1,450) Net Revenue $43,200 Less Ice ($23,820) (27,298) Instructors ( 14,159) (15,129) Admin Costs ( 1,934) ( 1,764) Net Income $ 3,287 $ 489 Includes CPYHA Open Hockey NOTE: The 2009 Financials to be presented at the May Board Meeting. Financial Results

  48. Committee Highlights Improve coaching thru clinics. Working on projects that the committee is empowered to do. New programs offered to improve knowledge of the game and of coaching. Coaching seminars through MN Hockey. Fall Skills, Taste of Hockey, Instructed Initiation Clinic, Supervised Open Hockey. Evaluation of FlexxCoach. In-season Goalie Training by Dan Kodatsky Skills Sundays to include stick handling, goaltending and shooting and scoring. Strength and Conditioning. Inventory of all equipment and cleaned out weight room. Met with House Committee on Mite SPEED Clinic Drill Planning. Added Player Development Section to website. Consistent Confidence Seminar with Zach Zikich.

  49. Improve on-ice product through skill development for house and traveling. Recommendation longer practices, fewer on-ice sessions at selected levels. Strive for more coach participation in the skills clinics. Dedicated practice time for goalies. Create a “Hockey Operations” type committee with Traveling and House. Recruit coaches faster, job descriptions, longer tenure, incentives. Decrease number of hours that some teams practice. Strength and conditioning program. Continue developing coaches and players within our clinics. Finalize coaches handbook. Create new budget. Brainstorming session plans. Improve our product – retain motivated and dedicated members. Goals for 2010-2011

  50. Thanks to our Committee Members! Jay Lysne – Director Gordy Littler – Board Liaison Pete Lewis Tom Crowley Steven Jones Kevin Moore Kevin Lindstrom Mark Koethe Tom Patterson Eric Zimmerman Jon Boshea Larry Enright CPHS Boys & Girls Staff

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