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Safety Management Systems

Safety Management Systems. Oklahoma FFSHC. Stephanie Schroeder, CSP. November 14, 2013. Briefing Contents. SMS Comparison Benefits Challenges Related Costs Continued Growth. FAA Mike Monroney Aeronautical Center. 1,100 acres of land

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Safety Management Systems

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  1. Safety Management Systems Oklahoma FFSHC Stephanie Schroeder, CSP November 14, 2013

  2. Briefing Contents • SMS Comparison • Benefits • Challenges • Related Costs • Continued Growth

  3. FAA Mike Monroney Aeronautical Center • 1,100 acres of land • 125 buildings with 3.5 million square feet of space • Approximately 7,500 employees and 1,300+ students daily • Largest concentration of DOT employees outside of Washington DC • Customer Base • Entire FAA • All branches of DOT • Other Federal Agencies • Foreign Governments • Passengers, Pilots, media, aircraft owners, and commercial air carriers

  4. Move from Compliance to Best Practices

  5. Challenges • Large Campus • Diverse Activities • Management from different locations and at different levels • Tenant Organizations • Red Tape • Limited Resources • Compliance

  6. Safety Management Systems SMS utilized by MMAC • OSHA Voluntary Protection Program • OHSAS 18001:2007 • ANSI Z10:2012

  7. SMS Elements Comparison

  8. VPP Elements

  9. VPP Program Requirements • Management Leadership and Employee Involvement • Worksite Analysis • Hazard Prevention and Control • Safety and Health Training

  10. VPP at MMAC • Approved as Merit Site in 2004 • Employee Involvement • LOTO Program • Reapproved as Merit Site in 2008 • Employee Involvement • Withdrawal from VPP in 2010 • Considered changing application format • Moved towards OHSAS 18001

  11. Benefits during VPP Participation • Reduced injury and illness rates by 50% • Increased visibility of EOSH Staff • MMAC further evaluated SMS approach • Established SMS as a business goal

  12. 18001 Program Elements

  13. OSHMS Manual • OSHMS procedures for: • Identifying Significant OSH Hazards* • Setting Objectives and Targets* • Legal and Other Requirements • Establishing Operational Controls • Communication* • Emergency Preparedness • Control of Documents and Records • Conducting Audits and Management Reviews*

  14. Risk Assessments • Applied to activities within each organization • Measures the Risk • Usage • Severity of Injury • Likelihood • Identified Priority

  15. Communication, Participation and Consultation • External and Internal communications • Meetings • OSH Representatives • Management and Labor • Organizations • Employee participation • Incident investigations • Hazard identification

  16. Audit Program • Not a Compliance Audit • Minimum of Two OSHMS Audits per Year • One Internal & One External • Audits consist of: • Document Review • OSH Documents – Operational Controls, SOP’s • Records – Training certificates, Maintenance Logs • Walkthrough • Interviews

  17. Management Review • Gauges OSHMS performance annually • Covers key elements of the OSHMS • Reaffirms objectives and targets • Assess continual improvement

  18. OHSAS 18001 at MMAC • MMAC Certified September 2010 • Root Cause Analysis • Corrective Action Tracking • Recertified in May 2013 • Emergency Preparedness • Integrating EMS & OSHMS • Automate Change Management

  19. Benefits of 18001 • Employee Involvement • Program Documentation • Continual Improvement of OSHMS • Prioritization

  20. ANSI Z10 Program Elements

  21. ANSI Z10 2012 • FAA Flight Inspection Services • Initial stages of implementation at MMAC • Six line stations for aircraft maintenance • Implement system framework • Conducted Gap Analysis in 2010 • Established Internal Audit Process

  22. Challenges • Employee Involvement • Management of Change • Establishing Trust

  23. Benefits • Employee Involvement • Culture Improvement • Tracking Completion

  24. Associated Costs • VPP • Promotional Materials • VPP SGE Support • OHSAS 18001 • Annual External Audit Team • Internal Audit and Corrective Actions • Document Maintenance • ANSI Z10 • Risk Assessments • Continual Improvements

  25. MMAC Benefits from SMS • OSHA recordable accidents reduced by 88% • Reduced inspection findings and severity • OSH program moved into best practices • Greater employee participation • OHSAS 18001 certified in 2010 • Estimated cost savings of $10 million in direct and indirect costs since FY 2001

  26. Implementing an SMS • Choose a method and move forward • Ensure top management commitment • Involve employees in every step • Include independent verification • Focus on continual improvement

  27. For More Information • Contact • Stephanie Schroeder, CSP • Stephanie.Schroeder@FAA.gov • 405-954-0371

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