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Writing a Quality Grant Proposal for...

Writing a Quality Grant Proposal for. Carol M. White Physical Education Program CFDA # 84.215 F. Center for Faith-Based and Community Initiatives www.ed.gov/faithandcommunity. Agenda. Overview of program’s purpose Outline application info Address selection criteria

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Writing a Quality Grant Proposal for...

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  1. Writing a Quality Grant Proposal for... Carol M. White Physical Education Program CFDA # 84.215 F Center for Faith-Based and Community Initiatives www.ed.gov/faithandcommunity

  2. Agenda • Overview of program’s purpose • Outline application info • Address selection criteria • Provide grant-writing tips

  3. Program Purpose • Initiate, expand, or improve physical education programs in order to help students meet state standards • In school programs • After-school programs

  4. Target Population • Students enrolled in grades K-12 attending public, private, nonprofit schools as well as home-schooled children

  5. Program Activities • Fitness education and assessment • Instruction in motor skills • Promote life long healthy lifestyle for students • Promote positive social skills/cooperation • Instruction in healthy eating habits • Provide PE teachers up to date training

  6. Program Results • Improved physical well-being of students and an increase in number of students meeting state standards • Promote professional development of physical education teachers

  7. Applicant Eligibility • Local education agencies (LEAs) • Community organizations including faith-based organizations • Applicant eligibility refers to organization and not individual

  8. Application Information • Applications available—April 1, 2003 • Submission deadline—May 12, 2003 • Grants awarded September ’03 • Project period: 12 months • Estimated number of awards: 198

  9. Understanding the Process • Grants process at ED: www.ed.gov What Should I Know About ED Grants Applying for the Carol M. White grant: • Grant application notice available at: www.ed.gov/offices/OSDFS/2003_carolwhite_pkg.pdf • Contact program office with questions: Ethel Jackson Phone: 202-260-2812 email: ethel.jackson@ed.gov

  10. Submitting the Proposal • Original with signature and 2 hard copies • Participate in e-Application pilot project Mailing address: U.S. Department of Education Attention: CFDA #84.215F 7th and D Streets SW Application Control Center Room 3671 Washington, DC 20202-4725

  11. Applying On-line • No bonus point awarded for participating • Could be faster and more cost effective for the applicant • Follow guidelines in the application package • Contact program staff with questions Pilot Project e-Application

  12. Separate Competitions • One competition for experienced applicants • One competition for novice applicants • 25% of total funding set aside for novice • Maximum novice award: $150,000 • Review definition of novice eligibility Any proposal requesting more than $150,00 automatically placed in experienced pool

  13. Novice Eligibility • Applicant has never administered this grant program • Applicant has not administered a federal grant in the last 5 years • Applies to all parties in a partnership • Check block six on ED Form 424 • Include partnership agreement in appendix

  14. Proposal Format • ED Form 424 • Table of contents (1 page) • Abstract (1 page) • Narrative (25 pages) • Budget Information Form (ED Form 524) • Budget Narrative • Appendices

  15. Contents of Appendices • GEPA Statement • Partnership agreement • Certs/Assurances • Non-construction Programs • Lobbying, Debarment, Suspension, Drug-Free Workplace • Lower-Tier covered transactions • Disclosure of lobbying activities No narrative or budget information should be placed in appendices

  16. Absolute Priority To be consider for funding applicants should: • Conduct needs assessment of target population • Link project activities to addressing the need • Develop measurable goals and objectives for project that will meet the need resulting in students meeting state physical education standards

  17. Budget Guidance Are the items or activities in my budget… • Allowable -- either permitted or not specifically prohibited • Allocable -- necessary for project success • Reasonable -- costs that would be incurred by “prudent” person

  18. Allowable Costs • Athletic equipment • Curriculum (health and nutritional guides) • Training for staff development • 5% Cap on administrative costs • Salary of a project director—project funds NOT intended to be a source for hiring staff Matching requirement: 10%

  19. Unallowable Costs Grant funds may not be spent on extracurricular activities such as sports teams and ROTC Grant funds may not be used for construction Matching contribution must be allowable

  20. Grant Writing Suggestions • Clear, concise, and detailed • Recipe: 2/3 planning & 1/3 writing • Don’t repeat the selection criteria; • Address the selection criteria • Persuade through facts over rhetoric • Ambitious but attainable objectives • Utilize research and data

  21. Selection Criteria • Need for Project 25 pts • Significance 25 pts • Quality of Project 25 pts Design • Quality of Project 25 pts Evaluation

  22. Need for Project • Need sets the tone for the proposal • Cite % of students failing to meet standards • Identify gaps or weaknesses in meeting state standards for your target population • inadequate facilities or equipment • malnutrition • lethargy

  23. Significance Demonstrate that the project will: • result in a change or improvement in the target population • offer new strategies or build on existing proven ones • produce outcomes of great importance

  24. Quality of Project Design • Outline a coherent program • Utilize up to date scientifically proven research to support program activities • Include ambitious but attainable objectives that are clearly measurable • Goals should meet the need of target population • Goals should reflect the activities Link proposed activities to state standards

  25. Quality of Project Evaluation • Evaluation tools address the objectives • Measure the extent to which the grantees have attained the projected outcomes • Ability of the evaluation to provide feedback on project performance • Produce quantitative and qualitative data • Periodic assessment of progress

  26. Winning Reminders • Identify state physical education standards • Review program guidelines thoroughly • Implement proven researched methods of instructions in project design • Address the need in your community • Apply, Apply, Apply !

  27. Best of luck in applying for... Carol M. White Physical Education Program CFDA # 84.215 F Center for Faith-Based and Community Initiatives www.ed.gov/faithandcommunity

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