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Enhancing K-12 Schools with Electronic Content Management: Boosting Efficiency and Compliance

Discover how Electronic Content Management (ECM) can transform K-12 education by addressing key business challenges such as record keeping, storage, and communication. Join us to explore the features of Fortis Solutions, including document capture and management, student record management, and HR integration. Learn about potential savings in time and resources, ensuring compliance with regulations, and enhancing teaching and learning experiences. This informative session will offer insights, a live demo, and a Q&A segment to address your questions.

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Enhancing K-12 Schools with Electronic Content Management: Boosting Efficiency and Compliance

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Presentation Transcript

  1. Electronic Content Management School Systems Learn the Value of Document Management to Better Serve Students, Parents and Staff Presented By: and

  2. Agenda • Key Business Challenges • ECM Overview • Fortis Solutions • Demo • Potential Savings • Q&A

  3. Key Business Challenges • Stringent record keeping and public access requirements • Overwhelming records storage space • Budget limitations on administrative staff • Mandates to improve teaching and learning with limited resources • Sharing documents throughout school or district • Communication with Parents/Community • Develop better processes around Individualized Education Programs (IEPs)

  4. Electronic Content Management

  5. ECM For K-12 Education • End-to-end lifecycle -document capture, management & retrieval • Organize electronic files and hardcopy documents • Solutions for student records, financial administration, HR, payroll and more… • Scalable, from one department to entire district • Rapid Implementation • Easy to Use • Cost effective and concrete ROI • Achieve Organizational Continuity

  6. Uses for ECM in the K-12 Environment • Student Records • Accounting/Finance/Payroll • Human Resources • Facilities Management • Curriculum • Communication w/ community • Individual Education Plans (IEP) • Admissions/ Financial Aid (Private Schools) • Special Education • Teacher Credentialing • Paperless Board Meetings • Administration

  7. Fortis Solutions • Paperless document storage and retrieval • Eliminate costly storage of student records • Reduce administrative costs • Security profiles for access control and auditing • Ensure FERPA compliance • Document annotation capabilities • Capture teacher and student comments in portfolio • OCR and Full Text Indexing • Capture and index unstructured content • Create a searchable knowledge bank

  8. Fortis Solutions • Web client/portal access • Secure access from “anywhere” • Parental access to online student portfolio • Workflow and routing • Automate back office approvals • Streamline employee onboarding • Manage records retention lifecycles • Line of Business integration • Link student portfolios with SIS. • Link accounting documents to Quickbooks, JD Edwards, PeopleSoft

  9. Fortis Solutions • Disaster recovery preparedness • Nightly or real-time backups • Web-based forms • Streamline application/enrollment processes • Streamline the field trip permission slip process • Develop online IEPs • Reduce redundant data entry • Eliminate paper, toner and ink costs

  10. Demo

  11. Potential SavingsTime • Time saved retrieving documents • Time saved re-filing documents • Time saved searching for mis-filed documents • Time saved sending files • Time saved making copies

  12. Potential SavingsResources • Time savings would allow staff to be more productive • Frees up space previously used for filing cabinets • Establish consistent filing structure and policies immediately

  13. Potential SavingsPaper • Direct links to documents within the repository • Electronic copies can be emailed • Save directly into the repository • Print directly into the repository

  14. Potential SavingsRisk Mitigation • Confidentiality • Audits • Environmental Hazards (fire or water) • Disaster Recovery

  15. Conclusion • ECM provides schools the ability to do more with less, while still meeting mandated record keeping and public access requirements • Questions

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