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Creating Accessible PowerPoint Presentations

A guide for enhancing accessibility in PowerPoint slides - font sizes, color contrasts, and text formats to improve readability. Emphasizes inclusive design for individuals with disabilities using screen readers. Includes tips for text, graphics, multimedia, and charts.

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Creating Accessible PowerPoint Presentations

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Presentation Transcript

  1. Disability Forum’s Accessibility Committee

  2. Overview • This template is a guide for creating accessible PowerPoint presentations. • This template uses fonts, font sizes and color selections, and color contrasts to improve readability.

  3. Font and Presentation Length • Font size of slide title fonts should be 44 pt. or greater. Text fonts should be 36 pt. or greater. • Don’t try to cram too many slides into your presentation. Allow your audience time to read slides.

  4. Text Formatting • Place no more than 6 lines of text on a slide (excluding columns).

  5. Importance of Slide Format • Many people with disabilities use text-based screen reading software and computer devices. • However, graphics cannot be read with screen readers and other text-based devices.

  6. Graphics • Replace graphics with text whenever possible. • Include a text slide after each picture/graph slide that describes what is seen in the picture/graph.

  7. Multimedia • Provide text description of visuals in a multimedia presentation. • Provide captioning of audio for hearing impaired persons. • Ensure that sound is audible from all points in the room.

  8. Avoid • Slide transitions • Busy slide backgrounds • Chart filler patterns • Over-crowding text • Color schemes providing low contrast • Charts without text descriptions

  9. Charts • Use contrasting colors • Use the slide title as the chart title. • Font size for chart labels: 20 pt or greater. • Favor clarity over quantity of content. • Chart description slides.

  10. Presentation Title here

  11. Bar Chart Example

  12. Text Description for Bar Graph Example • Reading left to right horizontally across columns: • East = 24.4, 27.4, 90.0, 20.4 • West = 30.6, 38.6, 34.6, 31.6 • North = 45.9, 46.9, 45.0, 43.9

  13. Alternative Bar Chart Example

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