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FY14 Budget and Caseload Update Fiscal Committee December 2, 2013

FY14 Budget and Caseload Update Fiscal Committee December 2, 2013. FY14 October Caseload Review.

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FY14 Budget and Caseload Update Fiscal Committee December 2, 2013

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  1. FY14 Budget and Caseload Update Fiscal CommitteeDecember 2, 2013

  2. FY14 October Caseload Review • Waitlist Remediation Initiative Status: The CCRRs began placing children in the Waitlist remediation account in October. The CCRRs have until December 20, 2013 to place all the vouchers allocated to them. • As of last week, eight weeks into the twelve week initiative, when the benchmark was 67%, the CCRRs have successfully placed 98.6% of the total allocation and are at or near their respective allotments. • Approximately 47% (1,106) of the 2,367 placements in the Waitlist Remediation account were billed for service month October 2013. Program setting and age group mix may allow for future allotments (557). • Income Eligible: Based on the following assumptions, we continue to project utilizing nearly the entire 3000-4060 and 3000-4070 appropriations: • After October billing there is a $906K IE surplus. This is offset by a $902K deficit in DTA. • All the CCRRs have started filling the additional attrition backfill allotment in the Income Eligible 3000-4060 account. They are at 50%. Voucher Caseload in October decreased minimally by 153 of which 140 are school age children. • Income Eligible, Teen, and Homeless contract forecasted expenditures are held at the contract maximum obligation. Underutilization was used to fund the Income Eligible flex pool. One provider closed and vouchers were provided to the children in care. The provider had Income Eligible, Teen, Homeless, and Supportive Contracts. Once the contract is closed and the shift in cost to vouchers is realized, we will make additional forecast adjustments.

  3. FY14 OctoberCaseload Review • DTA-Related Caseload: After four months of actual numbers, EEC is forecasting a deficit of $901K, a decrease from the previous month’s projected deficiency of $2.3M. October actual caseload billing reflects a net increase (8) in caseload when compared to September. School Age caseload dropped by 168, but was offset by an increase in Infants (15), Toddlers(107), and Pre-School (54). This translates to a $1.4M reduction to the forecast. The caseload remained flat when compared to September, resulting in a decrease in the projected deficit. • Supportive Caseload: With four months of actual numbers, EEC continues to forecast expenditures to the appropriation of $77M. Access to expansion slots continues continue to allow for more children to be served in areas where there is the capacity and the need. Caseload had a net decrease of 169, of which School Age decrease by 241. Infants increased (32), Toddlers increased (50) and Preschool decreased (10). • FY14 Consolidated Net Increase: EEC is soon to receive $11.5M as part of the Consolidated Net Surplus (CNS) to dedicate to an across the board rate increase for all center based, family child care providers, and family child care systems. This is roughly a raise of $.78 on the daily rate. The rate increase will be retroactive to July 1, 2013.

  4. FY14 Caseload Overview SummaryAs of October 2013

  5. FY14 Caseload Overview SummaryPrior Month

  6. FY 2013 Income Eligible(3000-4060)

  7. FY 2013 Waitlist Remediation(3000-4070)

  8. FY 2014 DTA (3000-4050)

  9. FY 2013 Supportive (3000-3050)

  10. FY13/14 Caseload By Account

  11. FY13/14 IE Contract Slots - Regular and Flex Data Report created on November 26, 2013 Total Awarded Slots is 14,772 and Allowable Flex Slots is 848. 322 of the 355 additional contract slots awarded have been filled. 23 Vendors representing 25 contracts are Over 5% Flex **No. of children filling slots may be greater than slots awarded. Total awarded slots for Homeless is 593 and Teen 519. - Homeless: filled 594, open 99 - Teen: filled 418, open 101

  12. Archived and Reactivated Children on Waitlist Number of Archived and Reactivated Children on Waitlist Data Report created on November 27, 2013 Net change for number of children archived/reactivated to date in November is 1436 September total archived children: 1436 representing 1062 families. September total reactivated children: 46 representing 34 families. ** Note: User is defined as EEC, CCR&R or Contract Provider July excludes 7/25/2013; significant auto-archiving occurred, archived children system: 12,789 and archived children user: 9896

  13. Caseload Waitlist: 12/2012 - 11/2013 Data Report created on November 26, 2013 ** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state .

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