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FY14 Budget and Caseload Update Fiscal Committee April 7, 2014. FY14 February Caseload Review. Waitlist Remediation Initiative Status : The CCRRs successfully placed and maintained 100 % of the original allocation of 2,367 vouchers.
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FY14 Budget and Caseload Update Fiscal CommitteeApril 7, 2014
FY14 February Caseload Review • Waitlist Remediation Initiative Status: The CCRRs successfully placed and maintained 100% of the original allocation of 2,367 vouchers. • An additional 716 vouchers were added to the original allocation. As of March 29th, 670 of the 716 vouchers (93.58%) and 3,037 of the 3,083 total vouchers (98.51%) have been filled. • Approximately 97.8% (3,014) of the 3,083 placements authorized in the Waitlist Remediation account were billed for service month February 2014. • As of March 29, 2014, three CCRRs have placed more children than their voucher allotment (17), and two CCRRs have unfilled vouchers (63). This month’s forecast sustains the over allotment and the remaining vouchers (163) to be filled for the remainder of the year of which 71 have been filled. The surplus increased $136K from $1.02M to $1.38M. • Income Eligible: February forecast projects a surplus of approximately $4.1M for IE ($5.2M when you roll in Waitlist Remediation), a slight decrease ($300K) compared to last month of $4.4M. • Vouchers: The CCRRs continue to fill the additional attrition backfill allotment in the Income Eligible 3000-4060 account. As of March 29th, the CCRRs have placed 1,876 of the total allotment (1,866) or 100.5%. Of the 499, 238 are attributable to three CCRRs that are over their initial allotment. The projection also assumes the placement of 225 remaining vouchers by the end of March for the three CCRRS that have unfilled vouchers. • Contracts: The projected surplus is dependent upon the contract providers achieving maximum obligation or filling all their slots for the remainder of the year. Currently, of all contracts slots available (regular and flex), only 90.5% are filled.
FY14 February Caseload Review • DTA-Related Caseload: After eight months of actual numbers, EEC is forecasting a surplus of $3M, an increase of approximately $260K when compared to last month ($2.7M). February billed caseload reflects a net decrease (318) when compared to January. Due to late billing January caseload originally reported at 15,116 has increased by 331 to 15,447. The change in January’s caseload offset an additional increase to the surplus by approximately $700K. In February, all age groups experienced a decrease. The increase in surplus is the due to the net change in caseload, the change in January, and continued decrease February. • Supportive Caseload: With eight months of actual numbers, EEC is reporting a deficit of approximately $404K. Access to expansion slots continues to allow for more children to be served in areas where there is the capacity and the need. Expenditures have increased due to the use of expansion slots; EEC is monitoring this closely. We are at 104% utilization. • FY14 Consolidated Net Increase: The target date for implementation is March Billing paid in April. This will include the retroactive payment. • SEIU Rate Increase Contract: The target date for implementation is March Billing paid in April. This will include the retroactive payment. • Part Time Rate Increase : The part-time increase is effective July 1, 2014.
FY14 Caseload Overview SummaryAs of December 2013 and January 2014
FY 2014 DTA (3000-4050)
FY13/14 IE Contract Slots - Regular and Flex As of April 1, 2014 the number of open slots has increased by 12 slots (1515 vs. 1527). The percentage of slots open is 10.52%. Including the flex slots used, the contract providers have a 9.54% vacancy rate. In comparison to last year the vacancies have increased by 2.49%. On average, for the past 12 months the contract providers contract slots have been 89.09% filled, with a peak occupancy of 92.95% at the end of March 2013 and the lowest occupancy at 83.08% at the end of August 2013. Data Report created on April 1, 2014 Total Awarded Slots is 14,516 and Allowable Flex Slots is 836. 310 of the 350 additional contract slots awarded have been filled. 16 Vendors representing 19 contracts are Over 5% Flex **No. of children filling slots may be greater than slots awarded. Total awarded slots for Homeless is 693 and Teen 506. - Homeless: filled 561.5, open 131.5 - Teen: filled 403, open 103
Caseload Waitlist: 03/2013 -04/2014 Data Report created on April 1, 2014 ** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state .
Archived and Reactivated Children on Waitlist Number of Archived and Reactivated Children on Waitlist Data Report created on April 1, 2014 Net change for number of children archived/reactivated to date in March: 1,865 March Total archived children: 2,002 representing 1,395 families. March Total reactivated children: 211 representing 137 families. ** Note: User is defined as EEC, CCR&R or Contract Provider July excludes 7/25/2013; significant auto-archiving occurred, archived children system: 12,789 and archived children user: 9896
