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TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

COMMUNICATIONS. TERRY FRUGE’ DIRECTOR. TEXAS STATE COUNCIL 2010 MID-YEAR MEETING. THE COMMUNICATIONS TEAM. DIRECTOR TERRY FRUGE` HUMBLE FORMS PROCUREMENT ERNIE ARREDONDO HOUSTON CARL BERNAL SAN ANTONIO AWARDS PROCUREMENT BILL SULLIVAN HOUSTON

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TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

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  1. COMMUNICATIONS TERRY FRUGE’ DIRECTOR TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  2. THE COMMUNICATIONS TEAM DIRECTOR TERRY FRUGE` HUMBLE FORMS PROCUREMENT ERNIE ARREDONDO HOUSTON CARL BERNAL SAN ANTONIO AWARDS PROCUREMENT BILL SULLIVAN HOUSTON STAR TRACKER REPORT ALVIN SPRINGGATE CORPUS CHRISTI PUBLICATIONS MARK JOHNSON GEORGETOWN PRESENTATIONS PAUL BETTGE LAKE JACKSON TRAINERS CRAIG MODRZYNSKI CARROLLTON PETE MUCEUS SUGAR LAND TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  3. WHAT IS OUR MAIN GOAL? STAR COUNCILS STAR DISTRICTS LONE STAR AWARD FOR EXCELLENCE

  4. STAR COUNCIL REQUIREMENTS FORM SP-7 FORM 1728 FORM 365 PER CAPITA 2.5% INSURANCE 7% MEMBERSHIP 30 – 100 IN COUNCIL GOAL IS 3 NET GAIN 30 – 100 IN COUNCIL GOAL IS 5 NET GAIN

  5. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP I FORT WORTH (11) DistrictCouncil 11 2123 11638 18 1715 1824 20 8512 21 9868 23 8347 9503 9548 12445 13317 SAN ANTONIO (19) DistrictCouncil 26 4298 12521 27 9463 29 7409 10240 11342 32 3245 8223 41 2618 46 10431 SAN ANTONIO DistrictCouncil 475982 8267 8416 10568 48 7163 9702 9730 10145 10433 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  6. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP 2 GALV-HOU DistrictCouncil 70 7136 12474 71 13615 75 7345 7468 10656 12602 13165 14058 GALV-HOU (18) DistrictCouncil 52 5232 53 7532 10591 54 6826 57 12500 62 6859 63 9367 67 13629 69 9268 BEAUMONT (5) DistrictCouncil 92 1304 93 7946 13070 94 3452 95 9564 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  7. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP 3 CORPUS CHRISTI (11) DistrictCouncil 1313499 132 7038 7185 133 3110 135 10931 140 8170 141 13257 142 5348 7362 143 3003 12081 TYLER (10) DistrictCouncil 100 8130 12122 12241 102 7696 103 11093 104 3404 7553 10790 105 1323 11462 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  8. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP 3 AMARILLO (10) DistrictCouncil 156 2808 7573 158 2776 5061 5552 159 4635 160 2654 5426 12534 161 7574 VICTORIA (5) DistrictCouncil 146 3204 152 1682 13010 153 8388 10751 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  9. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP 4 AUSTIN DistrictCouncil 117 5053 119 13460 120 4457 120 10012 126 10776 14055 128 14741 LAREDO (7) DistrictCouncil 187 7797 10413 188 9626 14316 189 2810 9650 190 8368 AUSTIN (15) DistrictCouncil 110 6978 10294 13298 111 7202 112 10391 113 7196 115 3287 10309 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  10. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP 4 SAN ANGELO (11) DistrictCouncil 176 14412 177 9215 10750 178 2636 6811 13514 SAN ANGELO DistrictCouncil 179 8574 180 13824 181 8572 182 6634 14050 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  11. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP 5 BROWNSVILLE DistrictCouncil 1675598 13876 169 11897 171 3919 173 9791 BROWNSVILLE (15) DistrictCouncil 164 4779 10040 12034 13135 165 10600 12091 12234 12535 13173 13287 LUBBOCK (6) DistrictCouncil 195 7094 11365 12828 196 5537 197 12292 199 10480 DALLAS (3)DistrictCouncil 80 6402 8787 85 11771 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  12. COUNCILS NOT SUBMITTING FORM 365 (According to Supreme as of 11/17/2010) GROUP 5 EL PASO (13) DistrictCouncil 1 638 3 6914 4 10862 5 6204 6 10509 7 7713 7819 9067 9701 EL PASO DistrictCouncil 8 10129 10997 11344 11864 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  13. LONE STAR AWARD FOR EXCELLENCE WIN STAR COUNCIL AWARD FILE FORM 185 BY JUNE 30 MEET STATE CHARITY GOAL PAY STATE PER CAPITA SEAT DELEGATE AT STATE CONVENTION TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  14. COUNCILS NOT SUBMITTING FORM 185 (According to State Council as of 11/17/2010) GROUP 1 FORT WORTH (3) DistrictCouncil 11 11638 18 1824 19 8493 SAN ANTONIO (3) DistrictCouncil 29 7409 31 8621 32 8223 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  15. COUNCILS NOT SUBMITTING FORM 185 (According to State Council as of 11/17/2010) GROUP 2 GALVESTON-HOUSTON (7) DistrictCouncil 51 9312 13940 15105 53 10591 57 12500 63 9367 67 13629 BEAUMONT (0) DistrictCouncil ALL COUNCILS FILED ! TEXAS STATE COUNCIL 2010 MID-YEAR MEETING TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  16. COUNCILS NOT SUBMITTING FORM 185 (According to State Council as of 11/17/2010) GROUP 3 AMARILLO (11) DistrictCouncil 156 7840 157 2767 3558 12493 12563 158 2776 5061 5552 159 9413 160 2654 2778 TYLER (1) DistrictCouncil 104 10790 CORPUS CHRISTI (9) DistrictCouncil 131 3499 11121 11663 14064 14756 134 15104 138 7167 139 11420 141 13257 VICTORIA (4) DistrictCouncil 149 2500 151 3081 152 1582 153 10751 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  17. COUNCILS NOT SUBMITTING FORM 185 (According to State Council as of 11/17/2010) GROUP 4 AUSTIN (1) DistrictCouncil 117 5053 SAN ANGELO (7) DistrictCouncil 177 9215 178 2646 6811 180 13824 181 8572 10609 11282 LAREDO (0) DistrictCouncil ALL COUNCILS FILED TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  18. COUNCILS NOT SUBMITTING FORM 185 (According to State Council as of 11/17/2010) GROUP 5 LUBBOCK (4) DistrictCouncil 196 5537 197 12292 199 8875 10480 BROWNSVILLE (6) DistrictCouncil 167 5598 12789 13876 171 3919 9982 173 9791 EL PASO (4) DistrictCouncil 2 12084 4 10862 14584 5 6204 DALLAS (4) DistrictCouncil 76 13258 80 6402 8787 84 6887 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  19. FORMS COMING DUE FORMNAMEDUE DATE 1728 SURVEY OF FRATERNAL ACTIVITIES 1/31/2011 4584 SPECIAL OLYMPICS PARTICIPATION 1/31/2011 1295-2 SEMI-ANNUAL AUDIT 2/15/2011 STATE EDUCATIONAL GRANT APPLICATION 3/1/2011 STSP STATE PROGRAM AWARDS 3/15/2011 SP-7 COLUMBIAN AWARD APPLICATION 6/30/2011 STAR COUNCIL REQUIREMENT TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  20. AND NOW IT’S TIME TO ASK THE ADVOCATE DOUGLAS E. OLDMIXON, ESQ. STATE ADVOCATE TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  21. OUR STATE THEME DO YOU HAVE THE PASSION? TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  22. OUR EMPHASIS FOR THIS FRATERNAL YEAR SHOOT FOR THE STARS STAR COUNCILS LSAFE WITH DISTINCTION LONE STAR AWARD FOR EXCELLENCE TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  23. IN SUMMARY, BEING A STAR COUNCIL MEANS YOU ARE FULFILLING THE STATED PURPOSE OF THE ORDER AND HELPING TO ATTAIN THE VISION OF OUR FOUNDER THE FIRST KNIGHT - THE VENERABLE SERVANT OF GOD FATHER MICHAEL J. McGIVNEY TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  24. Legal Status of District Deputy Sec 12 (B) - DD is a non-voting member of the State Council Sec 60 (5) - appointed by Supreme Knight with consent of State Deputy to serve one year (1 July – 30 June), max of 4 years Special circumstances may allow 1 year extension Sec 63 - acts within his assigned district, outside district with State Deputy approval or outside state with Supreme Knight approval Conflicts – may not serve as elected officer in a council DD serves TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  25. Authority of a District Deputy Sec 92 (b) - declare elective office vacant if officer refuses or fails to perform duties as required – temporary step Sec 131 - appoint a man to fill office if council fails to elect Sec 132 - demand books and records of non-serving officers Sec 145 - Ensure trustees hold semi-annual audits and file form Sec 122 (b) - Ensure expenditure procedures are followed > $500 Requires a motion & second, posting, 2/3 vote at next biz mtg Sec 135 (4) – GK cannot spend any $ without approval of trustees Sec 174 - in fraternal accusations, determine a prima facie case Requires written charges, response and witness affidavits TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  26. 12 KEY DUTIES Sec 62, 1-12 1 - SUPERVISE COUNCILS & ENSURE LAWS AND RULES OF ORDER ENFORCED 2 - IN CHARGE OF THE SECOND DEGREE CEREMONIAL 3 - MAY DEMAND AND INSPECT BOOKS OF THE COUNCIL 4 - INSTALL THE OFFICERS OF COUNCIL 5 - REPRESENT THE STATE DEPUTY AND ISSUE LAWFUL ORDERS 6 - ENSURE MEN ATTEND AND RECEIVE DEGREES EXPEDITIOUSLY 7 - ENSURE PROPER BOOK KEEPING AT COUNCILS 8 - REPORT ANY SUSPENSIONS TO THE SUPREME SECRETARY 9 - TAKE CUSTODY OF BOOKS IF COUNCIL IS DISSOLVED 10 - DIRECT AND ASSIGN DUTIES TO TRUSTEES AS NECESSARY 11 - FILE WRITTEN REPORT ON CONDITION OF COUNCILS AS DIRECTED OR REQUESTED 12 - PERFORM OTHER DUTIES AS ASSIGNED BY STATE DEPUTY OR SUPREME KNIGHT TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  27. OTHER DUTIES Sec 108 - ensure admission committee is formed & used properly consider asking pastor to review each candidate Review form 1845 for every proposed suspension of membership sign form 1845A - Texas member conservation form Certify first degree ceremonial teams – at least one per district Sec 168 - ipso facto forfeiture (“practical catholic” & felony) Ensure non-member priests & bishops allowed access to council Encourage support of fraternal benefit programs & insurance Ensure form 990 is filed with IRS – council & home association Encourage purchase of general liability insurance policy Review bylaw amendments - to be submitted via online tool TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  28. COACHING DUTIES • (CHAMP) • Charities – Essential Basics & Bishop’s Charities • Historical purpose must be honored - IRS • Attribute that inspires and enables unity • Membership – Recruitment and Retention • Programs – Family, Church, Council, Community • Youth & Pro Life • KNOW THE ANSWERS & LEAD BY EXAMPLE TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  29. SPECIAL TEAMS DUTIES • IRS Issues – get a knowledgeable CPA • Sales Tax Exemptions - Comptroller • Property Tax Exemptions – Compt & CAD • Council is 501 C 8 Fraternal Org with EIN (Supr) • Council is Texas Bingo License Holder • Home Assn is 501 C 2 – Property Holding Entity • Social Club is 501 C 7 (holds liquor license only) • Each owes IRS a 990 by 15th day of 5th month TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  30. 16 ESSENTIAL REMINDERS SIX IN 6 MONTHS (+ BONUS) • Form 185 – Report of Council Elected Officers • Form 365 – Report of Council Program Directors • Form 2629 – Report of Round Table Coordinator • Form 1295 - July Semi-Annual Audit, Per Capita Checks, Council Status • Football Sweepstakes Ticket Stubs and Sales Proceeds • October Membership Blitz Results (Form 100s & Ceremonial Reports) • # 7 is the BIG BONUS – MEET CHARITY GOALS BY CHRISTMAS TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  31. 16 ESSENTIAL REMINDERS TEN TO FINISH STRONG • Form 1728 – Survey of Fraternal Activities due Jan 31 • Form 4584 – Support to Special Olympics due Jan 31 • Form 1295 - Jan Semi-Annual Audit, Per Capita Checks, Council Status • Form for RSVP Participation and Supreme Rebate • Educational Grant Applications due March 1 • State Program Award Applications due March 1 • March Membership Blitz Results (Form 100s & Ceremonial Reports) • Convention Delegate Registration Forms • Form 2630 – Annual Report of Round Table • Form SP 7 – Columbian Award for Council Activities TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  32. WHERE DO I FIND REPORT FORMS? ALL FORMS ARE IN YOUR COUNCIL REPORT FORMS BOOKLET (Mailed to the FS for every Council) OR ON-LINE AT ONE OF THE URL’s BELOW: www.kofc.org www.tkofc.org OR FIN SECRETARY CAN USE ON-LINE MEMBER MANAGEMENT SYSTEM TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  33. I FILLED IT OUT WHERE DO I SEND IT? SEND COPIES TO: SUPREME COUNCIL (New Haven, CT) STATE COUNCIL (Austin, TX) DISTRICT DEPUTY DO NOT SEND TO STATE DEPUTY!!! FILL OUT PAPER COPY & SEND BY REGULAR MAIL OR FILL OUT ON-LINE AND SEND BY E-MAIL TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  34. MEMBERSHIP • RECRUITMENT AWARDS • Ranger Recruitment Badge • for Individual Recruiters • Silver Badge (3 or more new members)* • Gold Badge (5 or more new members)* * Recruiters will be validated through the Supreme Council VIP list TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  35. CEREMONIALS FIRST DEGREES There are 123 certified Teams in Texas - English and Spanish Grand Knight is responsible for team - order ceremonial books from Supreme - appoint a Degree Team Captain District Deputy must certify the team -ALL PARTS MUST BE MEMORIZED TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  36. CEREMONIALS MAJOR DEGREES There are just 6 active Major Degree Teams There are just 4 Conferring Officers San Antonio Team can also do in Spanish All Major Degrees include 2nd and 3rd degrees - exemplified by the same team DD is responsible for requesting & hosting a Major Degree – coordinate with Dioc Deputy TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  37. MEMBERSHIP RETENTION REASONS SUSPENSIONS ARE DECLINED Form 365 did not name Retention Chairman No personal contact was made or attempted by council Two consecutive council audits were not filed Council has filed incomplete audits Audits show no members in arrears District Deputy did not receive forms 1845 AND 1845A State Retention Chairman did not receive 1845 AND 1845A TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  38. FOURTH DEGREE • Purpose of the Color Corps • Bring visibility to the Knights • Honor the clergy • Foster the spirit of patriotism • Provide presence at religious and civic activities • Encourage active Catholic citizenship Are you one yet? If not, why not? TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  39. FRATERNAL BENEFITS OUR LOCAL AGENCY KNOW YOUR GENERAL AGENT PERSONALLY & WELL – CELL # BE A STRONG ADVOCATE OF FRATERNAL BENEFIT PROGRAMS ENSURE AGENT IS IN ATTENDANCE FOR COUNCIL MEETINGS LEAD BY EXAMPLE – BE AN INSURANCE MEMBER!!! PROTECT OUR PROGRAM – ENSURE NO BANNED ADS!!! TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  40. SUPREME PER CAPITA SUPREME PER CAPITA IS $3.50 PER MEMBER EACH YEAR NOT BILLED FOR HONORARY LIFE & DISABLED MEMBERS CATHOLIC ADVERTISING FEE IS $1.00 PER MEMBER EACH YEAR SUPREME COUNCIL WILL BILL IN JULY FOR HALF THE TOTAL THIS FIRST PAYMENT IS DUE BY OCTOBER 10 SUPREME COUNCIL WILL BILL FOR SECOND HALF IN JANUARY THIS SECOND PAYMENT IS DUE BY APRIL 10 DUES COLLECTED ARE TO BE USED TO PAY PER CAPITA PAY YOUR PER CAPITA ON TIME! TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  41. STATE COUNCIL PER CAPITA STATE PER CAPITA IS $8.00 PER MEMBER EACH YEAR NOT BILLED FOR HONORARY LIFE & DISABLED MEMBERS STATE COUNCIL WILL BILL IN JULY FULL PAYMENT IS DUE BY MARCH 1 DUES COLLECTED ARE TO BE USED TO PAY PER CAPITA SUPREME + STATE PER CAPITA IS A TOTAL OF $12.50 PER YEAR PAY BOTH SUPREME AND STATE PER CAPITA ON TIME! TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  42. LONE STAR AWARD FOR EXCELLENCE WITH DISTINCTION WIN STAR COUNCIL AWARD FILE FORM 185 BY JUNE 30 MEET STATE CHARITY GOAL BY 12/31 PAY STATE PER CAPITA BY 12/31 SEAT TWO DELEGATES @ CONVENTION HAVE AN ACTIVE FIRST DEGREE TEAM OR A MEMBER OF YOUR COUNCIL WITH A SPEAKING PART ON AN ACTIVE FIRST DEGREE TEAM ACTIVE TEAM MEANS AT LEAST 2 DEGREES DURING THE YEAR TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  43. LICENSE PLATES (Got Yours?) Give as incentive awards to Pastor, Knight of Year, etc. LICENSE PLATE COSTS $30 PER YEAR $22 – to Texas State Council (for Infirmed Priest Fund) $8 – State of Texas Admin Cost (www.txdot.gov) True cost of plates & they are tax deductible SHOW YOUR KC PRIDE – “ONE NATION UNDER GOD” TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  44. REMEMBER TO SHOOT FOR THE STARS STAR COUNCILS LSAFE WITH DISTINCTION LONE STAR AWARD FOR EXCELLENCE TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  45. LEAVE HERE WITH TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  46. COLOR CORPS DRILL MANUAL APPROVED BY VOTE OF SUPREME BOARD OF DIRECTORS OCTOBER 4, 2008 TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  47. OFFICIAL REGALIA OF THE FOURTH DEGREE THE FOURTH DEGREE AND COLOR CORPS REPRESENTS THE ENTIRE ORDER OF THE KNIGHTS OF COLUMBUS. THEIR CONDUCT AND APPEARANCE SHOULD REFLECT THIS AT ALL TIMES! TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  48. OFFICIAL REGALIA OF THE FOURTH DEGREE BLACK TUXEDO PLEATED WHITE TUXEDO SHIRT WITH LAYDOWN COLLAR BLACK BOW TIE BLACK CUMMERBUND BLACK STUDS & CUFF LINKS BLACK SHOES AND SOCKS SOCIAL BALDRIC LAPEL PIN & AMERICAN FLAG PIN NAME BADGE TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  49. OFFICIAL REGALIA OF THE FOURTH DEGREE BLACK TUXEDO NOTCHED LAPEL NO TAILS NO HANDKERCHIEF IN POCKET! ABSOLUTELY NO WHITE MILITARY MESS JACKETS ALLOWED AT ANY TIME! TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

  50. OFFICIAL REGALIA OF THE FOURTH DEGREE IN WARM CLIMATES AND DURING WARM MONTHS, A WHITE DINNER JACKETMAY BE WORN, IF DONE AS A UNITBUT ONLY WITH APPROVAL OF THE VSM OR MFD. THE CAPE & CHAPEAUX MUST ALSO BE WORNFOR HONOR GUARD TURN-OUTS. IF THE WHITE DINNER JACKET IS WORN TO A SOCIALFUNCTION (i.e. BANQUET), A SOCIAL BALDRIC WILL NOT BE WORN. FORMER OFFICER JEWELS MAY BE WORN ABOVE THE JACKET POCKET. CURRENT OFFICER JEWEL MAY BE WORN AROUND THE NECK. TEXAS STATE COUNCIL 2010 MID-YEAR MEETING

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