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Records Coordinator Meeting

Records Coordinator Meeting. December 13, 2006. Introductions. Name – Mary Hilliard New Name – aka Loopy Cootiebrain The Name Game Please take a minute to congratulate yourselves on a great year in which much progress was made in managing our records!!. Name Game.

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Records Coordinator Meeting

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  1. Records Coordinator Meeting December 13, 2006

  2. Introductions • Name – Mary Hilliard • New Name – aka Loopy Cootiebrain • The Name Game • Please take a minute to congratulate yourselves on a great year in which much progress was made in managing our records!!

  3. Name Game Third letter of first name = “new first name” a=poopsie b=lumpy c=buttercup d=gidget e=crusty f=greasy g=fluffy h=cheeseball i=chim-chim j=joliper k=flunky l=booger m=pinky n=zippy o=goober p=doofus q=slimy r=loopy s=snerkel t=tulefel u=dorkey v=squeezie w=waliford x=skipper y=dinky z=zsa-zsa

  4. 2nd letter last name = 1st half “new last name” Name Game n = rhino o = bubble p = chico q = toad r = gizzard s = pizza t = gerbil u = chicken v = pickle w = chuckle x = tofu y = gorilla z = tinker a = doodah b = tata c = giggle d = burger e = girdle f = baggio g = lizard h = waffle i = cootie j = monkey k = petunia l = liver m = banana

  5. Name Game 4th letter last name = 2nd half “new last name” a = head b = mouth c = face d = fuzz e = tush f = breath g = pants h = shorts i = lips j = hiccups k = butt l = brain m = tushie n = chunks o = honey p = biscuits q = toes r = buns s = fanny t= sniffer u = sprinkles v = kisser w = squirt x = humperdinck y = brains z = juice

  6. Agenda • Announcements • Comments on change and file plans • Records Management Day • Disposition Logs • Presentation by Sherill Boline

  7. Who likes change Mark Twain quipped: “The only person who really likes change is a baby with a wet diaper.”

  8. “Company Policy”

  9. Grocery Store “file plan” Finding Filing

  10. Filing

  11. Records Management Day • Review of disposition options • Shred – in office or send to ASH garage – should be used for transitory records with confidential info • Recycle • Archives • Disposition logs • Compliance and certification

  12. Disposition Log Dept. Record Series Name and # Actual date or date moved to garage

  13. Schedule Update • File plans received from 15 offices • Some plans already incorporated into retention schedule, others will not fit as easily • New schedule will be improved and updated, but will still require revision as additional file plan information is acquired and incorporated • May have a special “called” meeting on schedule in January

  14. Controller’s Office • Sherill Boline

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