Presented by: Fleet Logistics Center Pearl Harbor

1. NAVFAC Hawaii Shop Store Contract Industry Day Presented by: Fleet Logistics Center Pearl Harbor

2. Agenda • 0930 – 0945 Introduction & Opening Remarks • 0945 – 1000 NAVFAC HI Overview • 1000 – 1015 Scope & Performance Work Statement Review • 1015 – 1030 Break • 1030 – 1115 Contracting Overview • 1115 – 1130 Closing Remarks

3. Opening Remarks CAPT John Polowczyk Commanding Officer, Fleet Logistics Center Pearl Harbor

4. Key Points • Submit all questions, comments, suggestions – via email – to Mr. Bruce Ayres by 4:00PM EST Tuesday, 20 December 2011 • These slides and Industry Day attendee list will be posted on NECO (https://www.neco.navy.mil/) and GSA eBuy (ebuy.gsa.gov) • Nothing said here today will qualify the terms and conditions of the RFQ • No final decisions have been made in posting an RFQ and a final PWS • Your questions and comments may be taken into consideration in the development of a RFQ

5. NAVFAC HI Overview, Scope & Performance Work Statement Review

6. FLC PH NAVFAC Support Mission Fleet Logistics Center Pearl Harbor, NAVFAC Support Division (C444) provides resources and management oversight to perform industrial supply operations for NAVFAC HI industrial shops. - Our customer depends on us to deliver our products and services at the right time, at the right place, at the right price, and in the most cost effective manner possible.

7. NAVFAC Hawaii Mission Naval Facilities Engineering Command, Hawaii (NAVFAC Hawaii) provides a single touch-point for best-value engineering, public works, and acquisition services in Hawaii to Navy, Marine Corps, Department of Defense (DoD) and other federal agency clients.

8. NAVFAC HI Area Of Responsibility

9. NAVFAC Shops Supported • Environmental (EV) - Provides technical environmental support through compliance, planning, restoration, historic preservation, evaluation and assessment. • Facilities Sustainment and Services (FS&S)- Provides comprehensive facilities maintenance service, including construction. It offers maintenance, repair, and alteration of real property and minor construction for facilities, buildings and equipment. • Utilities and Energy Management (UEM) - Provides electricity, wastewater collection, pretreatment and treatment, potable water, compressed air and steam services.

10. Types Of Material • Plumbing - Piping, fittings, fixtures, valves, water coolers, water heaters/tanks, solar panels, bathroom partitions, hoses, backflow preventers • Electrical - Transformers, panels, circuit breakers, plugs, switches, receptacles, emergency lighting, wire/cables   • Construction - Drywall, doors, fasteners, lumber, plywood, metal wall studs, nails, doors, glass, kitchen cabinets, countertops, wall tiles, concrete, masonry tiles, tools  • Painting - drop cloths, paint brushes/rollers, paint sprayers, paints, color tints,  • HVAC - Air Conditioning & Refrigeration - Chillers, Air Handlers, compressors, air filters, driers, motors, split systems, v-belts, fan blades, condenser coils, AC window units, heat pumps, water pumps, actuators, insulation, refrigerants • Mechanical & electrical equipment - metal doors, roll up doors, food equipment & parts, hoppers, shop equipment

11. Types Of Material • Fire Alarm - fire extinguishers, sprinkler heads, alarm panels  • Metals - Sheets, piping, bars, channels, beams, angles, rebar (copper, stainless steel, aluminum, brass) • Electrical - transformers, circuit breakers, telephone poles, fuses, switches, electrical panels, cables • Water - valves, pumps, water test kits, piping, fittings, ductile iron, flanges, generators, metering pumps, daft skimmer arms, submersible pumps, sand filter parts, cable trackers, metal detectors • Wastewater - chemical treatments, syncroflo pumps, gaskets, hangers, tubing, and variable frequency drives

12. Types Of Material/Service • Tools • Air Conditioning Equipment • Backflow Preventers • Building Renovations • Card Reader Systems • Emergency Generators • Emergency Lighting • Fire Alarm Systems • PPE • Chemicals • Pest Control/Pesticides • Trash Bags • Oil disposals • 55 Gal Drums • Spill Kits • Test Kits

13. Types Of Material/Service • Galley Equipment • Grease Trap Service • Intrusion Detection Systems • Mechanical & Electrical Equipment • Refrigeration Equipment • Roofing Maintenance • Storm Drain Cleaning • Uninterrupted Power Systems • Fiber Optics • Major/Minor Building Alterations/Renovations • Masonry Wall Veneers • Sprinkler Systems • Wall Coverings • Ventilation Equipment • Weight Handling Equipment

14. PWS Overview • Contractor run store, cost effective products with timely response to demand • Guaranteed Minimum Sales: $1M Ceiling: $10M • Potential for $2-4M in annual sales through the store • Based on catalog size of Contractor: Potential for additional sales between $2-5M • Must have a catalog of Products with a minimum of 25K line items • Contractor must have reach back ability with warehouse/store on island • On-site store location • Inventory of 2,000-3,000 line items • Fast movers, high demand items • Provide on-site management, maintain adequate inventory levels, stocking/restocking of shelves, customer service, check-out duties…. • Material and products include: • Preventative maintenance - Personal protection equip • Mechanical - Electrical • Fire protection - Plumbing

15. PWS Overview • Contractor will have full project management discretion to employ state-of-the-art methodologies • Look for ways to improve efficiency • Look for ways to cut cost • User friendly IT order processing system • Built to be compatible with Government system • Government Furnished Property/Equipment • 22,540 square feet of warehouse space • Warehouse shelving available • Pallet racks available • Free electricity (must remain energy efficient) • No Fixed Labor Fee • Material prices should be fully burdened

16. Conclusion • NAVFAC HI is the single touch-point for best value engineering to many HI military facilities and locations. • A contractor run store and catalog is essential to provide NAVFAC cost effective material in a timely manner. • Funding is austere and NAVFAC requirements continue to grow.

17. Break

18. Contracting Overview

19. Estimated Milestones • 21 Dec 11: Submit all questions, comments, and suggestions from Industry Day to Mr. Bruce Ayres • 10 Jan 12: Issue RFQ • 09 Feb 12: Quotes Due • 1 May 12: Award • 01 Jul 12: Begin Performance (All dates are approximate)

20. Acquisition Strategy • Fair opportunity through full and open competition • Type of Agreement • Single Award • Firm Fixed Price (FFP) • Term of Agreement • Base performance period with 4 one-year option periods • Approximate award date of 1 May 12 • Anticipated performance period 01 Jul 12 to 30 Jun 13

21. Acquisition Strategy • Requirements Contract (FAR 16.503) • Base on filling actual purchase requirements for supplies, with deliveries to be scheduled by placing orders with a single contractor. • Performance Work Statement (PWS) • Price list(s) • Details established upon award • Period of performance • Max/Min quantities the Government may order (Dollar Limit) per order and per contract period • FSC codes

22. Acquisition Strategy • Other Requirements • Ordering Procedures • Security Clearance • Payment Instructions (Government Purchase Card) • Identification of PCO, COR, and other applicable administrative function POCs • Phase in/out plan • List of Documents, Exhibits, and other Attachments • Form DD254 - Security • Quality Assurance Surveillance Plan (QASP) • Corporate experience and past performance form • Government Furnished Property List

23. Source Selection Overview • Choose the contractors that provide the best value to the Government, all factors considered in a tradeoff process • Goal: To get the best-value for a one-touch store front operation in support of NAVFAC Hawaii’s Mission • Ensure the mission will be met prior to awarding a contract

24. Source Selection • The Government will conduct a best value source selection utilizing a tradeoff process • Quote must demonstrate to the Government’s satisfaction that the contractor is capable of successfully performing the solicitation requirements and overall program objectives. • Cost savings through efficiencies

25. Submission Requirements • Three (3) evaluation factors • Factor 1: Technical • Factor 2: Past Performance • Factor 3: Price • Follow specific instructions listed in RFQ

26. Quote Development • Understand program objectives / acquisition strategy • Be attentive to all parts of the RFQ • PWS • Terms and conditions • Submission instructions and evaluation criteria • Demonstrate the ability to comply with requirements and implement the proposed approach • Demonstrate that sufficient resources and capabilities will be applied • Consistency from element to element • Substantiate all claims regarding performance history

27. Quote Development • Structure quotes in accordance with submission instructions • Can an evaluator quickly find what is needed? • Is it clear? • Do drawings and diagrams complement narrative and not replace it? • Substantiate • Do not simply make claims • Provide information to allow an independent assessment

28. Typical Quote Shortfalls • Not being responsive to the RFQ • Regurgitating the PWS • Quote instructions not followed • Statements in the quote are not well supported • Quotes are not well organized • Past performance POCs are not current • Not signing RFQ or providing all requested information • Not acknowledging or signing all amendments • Arithmetic and/or spreadsheet formulas are incorrect • Not explaining pricing approach

29. Summary • Keys to developing a good proposal • Understand the RFQ requirements • Follow the submission instructions • Understand the evaluation criteria • Ensure that your quote • Helps the evaluator – so there is not guessing or searching for answers • Provides traceability throughout the quote between price and PWS • Substantiates all claims • Questions and comments to Mr. Bruce Ayres (bruce.ayres@navy.mil)

30. FLCPH Points of Contact • Ms. Kathy Atoigue (KO) – 808.473.7566 • Kathy.atoigue@navy.mil • Mr. Bruce Ayres (CS) – 808.471.1877 • Bruce.ayres@navy.mil • Mr. Hayden Hu (DSBP) – 808.473.7583 • Hayden.hu@navy.mil

31. Mahalo Thank you