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Leveraging SLDS for Enhanced Federal and State Reporting: Insights and Best Practices

This session focuses on the successful implementation of the State Longitudinal Data System (SLDS) in both Washington and North Carolina, detailing how these states transitioned from compliance-based data use to strategic educational improvement. Key speakers Jim Campbell, Karl Pond, and Bill Huennekens share their experiences, including the lessons learned during the development of statewide data systems, the importance of leadership support, and establishing a single source of truth for data reporting. This discussion is crucial for educators and policymakers aiming to maximize the utility of educational data.

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Leveraging SLDS for Enhanced Federal and State Reporting: Insights and Best Practices

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Presentation Transcript

  1. Using SLDS for Federal & State Reporting • Monday, October 29, 2012 • Facilitator: Jim Campbell (SST) • Panelists: • Karl Pond, North Carolina Department of Public Instruction • Bill Huennekens, Washington State Office of Superintendent of Public Instruction

  2. Washington

  3. Washington BACKGROUND Summer of 2009 awarded $5.9M Federal SLDS Grant • First grant for WA Fall 2010 conducted an RFP for a data warehouse and reporting solution • Choice selected as vendor, contract signed in Feb. 2011 and work started. Federal reporting was not in the scope of the grant work Goal of work is to facilitate the transition from using data only for compliance and allocation of funding to education improvement.

  4. Washington

  5. Washington DATA SYSTEM VISION

  6. Washington • MOVING FORWARD • Phase II SLDS work – not determined yet. I will argue that EDFacts should be included. • What is the database of record for EDFacts reporting? • In some cases it will be the SLDS warehouse • Other cases it will continue to be the transactional data system • Collaborative effort with business and IT staff to determine which is appropriate. • Questions to consider • Timing of data loads to warehouse and file due dates • Business rules applied as part of ETL\EDFacts requirements • Others? • Major consideration – one source of truth for data reporting. Using different sources inevitably gives you different results.

  7. North Carolina

  8. North Carolina KEYS TO DATA MANAGEMENT Factors of Success Statewide SIS Statewide Authoritative Sources Data Management Group (DMG) Lessons Learned Support of Leadership Business/Program Area By-in Data Management: The Right Staff Agency/State Priorities

  9. North Carolina DATA FLOW IN NORTH CAROLINA Data are merged within CEDARS (Common Education Data Analysis and Reporting System) utilizing a statewide unique identifier (UID) Files are produced from the SLDS per each EDEN specification Files are converted to XML and submitted to EDEN Progress To Date • 2010-11 Federal reporting: 50% out of CEDARS • 1011-12 Federal reporting: 100% out of CEDARS

  10. Contacts & Additional Resources Contact information: Bill Huennekens bill.huennekens@k12.wa.us Karl Pond Karl.Pond@dpi.nc.gov Jim Campbell jim.campbell@sst-slds.org

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