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Computerization of Large Collections: Challenges, Benefits and Lessons Learned

Computerization of Large Collections: Challenges, Benefits and Lessons Learned. Barbara M. Thiers Director of the Herbarium New York Botanical Garden. Benefits of Computerizing Large Collections. Benefits to the Collection improves curation

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Computerization of Large Collections: Challenges, Benefits and Lessons Learned

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  1. Computerization of Large Collections: Challenges, Benefits and Lessons Learned Barbara M. Thiers Director of the Herbarium New York Botanical Garden

  2. Benefits of Computerizing Large Collections Benefits to the Collection improves curation corrects and supplements documentationof collections (e.g. label data) Benefits to the Institution Benefits to the International Research Community and Beyond

  3. Benefits of Computerizing Large Collections Benefits to the Collection Benefits to the Institution facilitates curatorial work facilitates synthesis and publication of research results allows institution to participate in broad scale collaborative projects Benefits to the International Research Community and Beyond

  4. Benefits of Computerizing Large Collections Benefits to the Collection Benefits to the Institution Benefits to the International Research Community and Beyond greater, faster access to collection data needed for research worldwide combining datasets from multiple institutions will create a more accurate picture of earth’s biodiversity

  5. Challenges of Computerizing Large Collections • Inertia • The magnitude of the job is daunting • Computerization requires changes in procedure • Friction • Momentum • Perpetual Motion • Force

  6. Challenges of Computerizing Large Collections • Inertia • Friction • Computerization can overwhelm other collections activities • Computerization requires cooperation • Momentum • Perpetual Motion • Force

  7. Challenges of Computerizing Large Collections • Inertia • Friction • Momentum • allopatric speciation • competition • Perpetual Motion • Force

  8. Challenges of Computerizing Large Collections • Inertia • Friction • Momentum • Perpetual Motion • maintenance of “completed” projects • long-term storage and compatibility • Force

  9. Challenges of Computerizing Large Collections • Inertia • Friction • Momentum • Force • Technology • Funding

  10. Lessons Learned • Communication is Everything! • Among project managers • Among institutional staff • Among institutions • Maintaining High Standards of Data Quality is also Everything! • Be Creative and Flexible with Technology

  11. Lessons Learned • Communication is Everything! • Maintaining High Standards of Data Quality is also Everything! • Hire qualified staff • design data entry system to maximize adherence to standards • edit data constantly • Be Creative and Flexible with Technology

  12. Lessons Learned • Communication is Everything! • Maintaining High Standards of Data Quality is also Everything! • Be Creative and Flexible with Technology

  13. The Future of Large Collections Computerization Lessons Learned • Building Richer Resources • Integrating Offerings from All Institutions in to a Virtual Whole

  14. The Future of Large Collections Computerization Lessons Learned • Building Richer Resources • Integrating Offerings from All Institutions in to a Virtual Whole

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