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DBE/ACDBE Best Practices: Hot Topics and Metrics that Matter

DBE/ACDBE Best Practices: Hot Topics and Metrics that Matter. Presented by: Dolores Leyva & Keturah Pristell DBE/ACDBE Compliance Specialists July 16, 2019. Presentation Overview. DBE & ACDBE Compliance Reviews Update Design-Bid-Build Contracts DBE/ACDBE Termination Process

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DBE/ACDBE Best Practices: Hot Topics and Metrics that Matter

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  1. DBE/ACDBE Best Practices: Hot Topics and Metrics that Matter Presented by: Dolores Leyva & Keturah Pristell DBE/ACDBE Compliance Specialists July 16, 2019

  2. Presentation Overview • DBE & ACDBE Compliance Reviews Update • Design-Bid-Build Contracts • DBE/ACDBE Termination Process • Goal Achievement Metrics • Questions and Answers

  3. DBE & ACDBE Compliance Reviews Update • Monitoring Requirements • DBE/ACDBE Program Training • Delivery of the DBE/ACDBE Programs –Agency Support • ACDBE Targeted Reviews

  4. Design-Bid-Build Contracts • Conditions of 49 CFR 26.53(b) cannot be met – names of DBEs, description of work, dollar amount of contracts • As project is designed, anticipated commitments become actual commitment to a DBE • Pre-Award Documents • DBE Performance Plan • Flexibility

  5. DBE/ACDBE Termination Process • Regulation found in 49 CFR Part 26.53(f) • Prime MUST notify DBE/ACDBE of intent to terminate and copy airport staff • Airport MUST allow five days for DBE/ACDBE to respond before approving termination request for good cause only • Prime MUST receive written consent from airport to terminate & replace with another DBE/ACDBE firm • If DBE/ACDBE terminated or replaced without airport consent, Prime is not entitled to payment/credit for work performed by a replacement firm • Prime MUST document and submit replacement DBE/ACDBE GFEs within “reasonable time” (seven-14 days) after obtaining approval to terminate & replace DBE/ACDBE firm

  6. Goal Achievement Metrics • DBE Race Neutral Participation • Running Tally • Participation Reporting

  7. Questions and Answers

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