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GO AHEAD – JUMP IN THE POOL!

GO AHEAD – JUMP IN THE POOL!. How Wisconsin is staying in the lead-state role for Transportation Pooled Fund projects Daniel Yeh, Wisconsin DOT July 25, 2012. Hi, my name is Wisconsin, and I’ve been a lead-state for TPF …. Recent history of WisDOT-led pooled funds:

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GO AHEAD – JUMP IN THE POOL!

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  1. GO AHEAD – JUMP IN THE POOL! How Wisconsin is staying in the lead-state role for Transportation Pooled Fund projects Daniel Yeh, Wisconsin DOT July 25, 2012

  2. Hi, my name is Wisconsin, and I’ve been a lead-state for TPF … Recent history of WisDOT-led pooled funds: • TPF-5(119) North Central Pavement Research Partnership • 2005-2010 • Four states, $60,000 • TPF-5(092) Clear Roads (winter highway maintenance) • 2004-2011 • 14 states, $1.355 million

  3. Hi, my name is Wisconsin, and I’ve been a lead-state for TPF … • TPF-5(105) Transportation Library Connectivity • 2005-2012 • 24 agencies, $1.320 million • TPF-5(036) Transportation Asset Management • 2002-2012 • 28 states, $1.857 million • TPF-5(156) Mid-America Freight Coalition • 2007- • 10 states, $1.325 million

  4. Me, 2010: “We will never lead a pooled fund again!” (cheers and applause from staff) Now … • TPF-5(270) – Recycled Materials Resource Center 3rd Generation • Solicitation 1327 – CFIRE renewal support • TBD - Mid-America Freight Coalition renewal So what changed?

  5. Lesson 1 – keep it finite • A long-lasting TPF study may encourage continued collaboration … • A TPF study with multiple topics may support a variety of needs … • But both lead to intensive demands for coordination, communication and tracking • FHWA has been exceptionally helpful in directing states to limit TPFs to three years

  6. Lesson 2 – it’s all in the preparation • Three important steps • Define the scope • Define the scope • Define the scope • Consider options and plan for contingencies • What if we don’t get enough? • What if we get more than we anticipated? • Give yourself plenty of lead time for the solicitation, approval and recruitment processes

  7. Lesson 3 – develop and use tools • You and your partners all have different methods and timing of doing business • In response, do everything you can to develop and use formal tools to coordinate, track and monitor pooled fund activity • DT1241 – Quarterly Progress Report • DT1360 – Project Funding Commitment • DT1361 – Management & Responsibilities • TPF Web site • Lots of e-mail and phone calls

  8. Lesson 4 – define roles • Dedicate your program staff or assign specific tasks to specific staff members • Identify roles and responsibilities from all partner agencies and researchers • Who is running the show? Establish and hold to TPF project governance • STAY IN TOUCH! Jacqueline Kamin WisDOT Research Program National Program Coordinator

  9. YOU CAN DO IT! • Wisconsin is staying in the pool! • Do we need more states to lead pooled funds? Out of 355 records on the TPF Web site over 12 years, only 29 states and FHWA have ever led a pooled fund • It’s not easy … it takes a lot of work … but it can be done and makes a big difference!

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