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System Design

System Design. Presentation Outline. System Objective System Diagram Functional and Technical Design School Information System (SIS) Enhanced Basic Education Information System (BEIS) Technical Infrastructure Implementation Strategy. System Objectives. SIS Functional Objectives.

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System Design

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  1. System Design

  2. Presentation Outline • System Objective • System Diagram • Functional and Technical Design • School Information System (SIS) • Enhanced Basic Education Information System (BEIS) • Technical Infrastructure • Implementation Strategy

  3. System Objectives

  4. SIS Functional Objectives • Centralized repository for school information to enable a more effective and efficient self-management and achieve accountability to stakeholders • Integrated system that supports interrelationship among systems, methodology and processes in the use of school information • Capability to operate and interface with other systems regardless of connectivity • School-based management system supports critical processes that institutionalize QA at all levels • Standardization of process, validation, data, methodology and expected outcomes that cater to ECE, Elementary and Secondary

  5. Integration Objective (EBEIS, HRIS and other ISs) • Standardization of data, processes and methodologies • Enable effective data sharing across different systems

  6. BEIS ALS MIS SIS School Management Reporting BEIS Reporting ECE MIS SIS Policy & Planning HRIS HR Info. System Student Tracking System SIS Learning Outcomes HR Mgmt & Devt Physical Resources Mgmt Programs & Projects Physical Resources Info. System Internal & External Stakeholder Participation AMS Fiscal Devt & Mgmt Programs & Projects Info. System Financial Resources Info. System FMIS

  7. School Information System Functional & Technical Design

  8. SIS Functional Design School Information System (SIS) SIS.01 School Profile Management SIS.03 Curriculum Implem. System SIS.05 Physical Resources Info System SIS.07 Programs & Projects Info System SIS.09 System Administration SIS.02 Student Tracking System SIS.04 Human Resource Info. System SIS.06 Financial Resource Info System SIS.08 Report Management

  9. SIS.01 School Profile Management Data Definitions • School unique identifier • School Head • Physical Location • Congressional District • School Classification • Programs and services offered Application Model • Maintain Basic School Data • Maintain Programs Offered Security • Log-on facility with authentication policies School Profile Management Maintain Basic School Data Maintain Programs Offered

  10. SIS.02 Student Tracking System Data • Enrollment (including transferees) • Student basic data (including data on IP, Muslim, *Ethnicity) • Educational background (based on CFSS indicators) • Family & home situation (based on CFSS indicators, *Guardian information) • Economic situation (based on CFSS indicators) • Health & nutrition • Academic and values rating per subject • Achievement test results by learning area (NAT, SReA and other assessment tests administered at school level) • Attendance • Behavior and disciplinary actions • Difficulties, potentials and interventions Application • Enrollment Management • Maintain Student Profile • Monitor Student Performance Student Tracking System Enrollment Management Maintain Student Profile Monitor Student Performance Generate Reports

  11. SIS.02 Student Tracking System Application • Generate Reports • Form 137-A • Form 138-A • Form 18-A • Report on SARDO/PARDO • Health & Nutrition Profile • Report on Faltering Performance (by class, by subject) • Absenteeism & Dropout Profile • Consolidated Student Performance Report (by subject per grade/year level with ranking) • Class Record (by grade/year level, section and subject) • Report on Promotions • Adhoc Report & Query Facility Security Management • Security policies applied to confidential data Student Tracking System Enrollment Management Maintain Student Profile Monitor Student Performance Generate Reports

  12. SIS.03 Curriculum Implementation System Data • Multigrade and monograde class organization • Madrasah, IP, SPED classes • Secondary classes accdg. to programs offered • NAT results • PhilIRI results • SReA results Application • Class management • Monitoring and analysis of learning outcomes • Generate Reports • Reading Profile in English and Filipino • Numeracy Profile • Report on School Readiness of Grade 1 Entrants • Level of Mastery (NAT) by subject area • Mastery of Competencies By Grade/Year Level • Least learned skills by learning area Curriculum Implementation System Class Management Monitor Learning Outcomes Generate Report on Learning Outcomes

  13. SIS.04 Human Resource Information System Human Resource Info System Data • Profile of teaching and non-teaching personnel • Employment data (service record, salary fund source) • Training and development data • Awards and recognitions • Leaves and attendance Application • Maintain Personnel Profile • Maintain Service Record • Maintain Trainings & Development Data • Record Awards and Recognition • Monitor Leaves and Attendance • Generate Reports • Report on Teacher Profile • Teacher Assignments & Attendance • Teacher Assignment Vs. Areas of Specialization • Report on Teaching Load • Adhoc Report and Query generation Maintain Personnel Profile Maintain Service Record Maintain Training & Devt Data Maintain Awards & Recognition Monitor Leaves & Attendance Generate Reports on Human Resources

  14. SIS.05 Physical Resource Information System Physical Resource & Facilities Info System Data • School Buildings • Instructional & non-instructional rooms • Furniture and equipment • Vehicles and other fixed assets • Facilities & services (watsan, electricity, school fencing) • Textbooks and learning resources Application • Maintain inventory of fixed assets • Maintain inventory of facilities and services • Maintain inventory of textbooks and LR • Generate Reports • Report on Learning Resource Needs • Analysis of resource requirements (classroom, facilities, services) Maintain Inventory of Fixed Assets Maintain Inventory of Facilities & Services Maintain Inventory of Textbooks & LR Generate Reports on Physical Resources

  15. SIS.06 Financial Resource Information System Data • Fund allocation by fund source (MOOE, SEF, Grants) • School collections • Expenditure by expense item • Cash available Application • Monitor Fund Allocation By Fund Source • Monitor School Collection • Monitor Disbursements and Expenditures • Generate Reports • Cash Flow Statement • Report on School Collection Financial Resource Info System Monitor Fund Allocation By Fund Source Monitor School Collection Monitor Disbursements & Expenditures Generate Financial Reports

  16. SIS.07 Programs & Projects Information System Data • Foreign-funded project data • Locally-funded project data • Contribution to MFO • Target beneficiaries • Activities, cost per activity • Financial Accomplishment • Physical Accomplishment Application • Monitor Locally Funded Projects • Monitor Foreign Funded Projects • Generate Report on Project Physical and Financial Accomplishment Programs & Projects Info System Monitor Locally Funded Projects Monitor Foreign Funded Projects Generate Project Monitoring Reports

  17. SIS.09 System Administration Facility to synchronize Central SIS and Local SIS in accordance with agreed data management policies Centrally managed library of system codes and parameters to ensure standardization and integrity of data. e.g. • School classification • QA indicators and standards • Type of assets • Type of facilities and services Locally managed system codes shall be limited to: • Class sections • QA targets • User of local SIS System Administration User Management Reference Library Management Data Synchronization

  18. Technical Infrastructure

  19. Implementation Strategy

  20. SIS Implementation Strategy • System Validation Workshop (September 2010) • Phase 1 Conduct Training of Trainers (November 2010) • Phase 2 Pilot Implementation. 15 Regional, 32 Division Representatives and 178 Selected School heads/reps were capacitated to use the SIS -Cluster 1, Luzon November 2010 -Cluster 2, Visayas December 2010 -Cluster 3, Mindanao January 2011 • Refinement and Fine Tuning of System (February to March 2011) • System Integration to E-EBEIS (upon completion of EBEIS) • System Testing and initial operation for Pilot Schools (SY2011-2012) • National Rollout (Starting SY2012-2013)

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