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Mastering Time Management: Achieving Efficiency and Focus

Effective time management is not about doing everything, but prioritizing the important tasks. Learn to avoid time-wasting habits, work efficiently, and focus on the right things by implementing practical strategies. Prioritize tasks, schedule effectively, and conduct self-assessments to overcome obstacles to productivity.

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Mastering Time Management: Achieving Efficiency and Focus

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Presentation Transcript

  1. Time management good time management is not about getting everything done but about getting the important things done

  2. Three factors1. Not wasting time2. Working efficiently3. Working on the right things/planning

  3. 1. Not wasting time a. know when you are wasting time, and set limitsb. procrastinate productivelyc. have a list of 5 min, 15 min ½ hour tasks

  4. Working efficientlya. never touch the same piece of paper twiceb. have a place for record keeping: computer, book, filing cabinetc. house-keeping, house-keeping, house-keepingd. do things early enough to be efficiente. estimate how long tasks will take (motivates boring tasks). set time limits on ‘perfection’ tasks

  5. 4Ds • Delete • Delay • Delegate • Diminish

  6. Working on the right things/planninga. Prioritizationb. Scheduling

  7. PrioritizationHave a principle for prioritizing tasks: e.g. the paper closest to completiona. Turn off email “Freedom”b. Each morning/evening write down a list of the 5 things you want to do that day, work from that listc. don’t agree to do anything in the future you wouldn’t want to do tomorrowd. don’t let a task be a time sink

  8. SchedulingTime is like space, everything should have a place before agreeing to do something you need to find it a space“time map”

  9. Self AssessmentAssess why you don’t get to important tasks • Technical errors: tackling high focus projects too late in the day, misjudging time needed for projects • External realities: unrealistic expectations about the environment • Psychological obstacles: perfectionism, ‘midnight abstract syndrome’, waiting before meetings

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