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Advisor Training

Advisor Training

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Advisor Training

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  1. Advisor Training 2013-2014

  2. Check it OFF! • SOD Updates • Communication • Grade checks • Re-Rec Mtgs: Sept 15 or 16 6 pm DUC Theater • Key/Door Access Sheets - Due Sept. 19that noon • Constitutions • Orgs needing to update constitution • Due Nov. 13th • Advisor Form (now electronic!)– Due Sept. 19th at noon • Risk Management Survey – Due Sept. 19that noon • Advisor Training – once every 3 years

  3. Why Student Organizations? • Training for professional organizations • Opportunity to interact with faculty & staff • To put learning into action – use real-life skills in real-life settings • Social!

  4. Your Role • Encourage critical thinking • Historian • Campus Resource • Listener • Provide Guidance according to organizational, campus, and broader governing units • Campus Connection • Executive Order 54 – mandatory reporting/training

  5. Not Your role • To save the organization – groups have a life span • To run the organization – if students want it, they will support it • To submit finance information • To reserve rooms, plan events, present the budget to SGA

  6. Do I have to…? Should I…? • Attend all meetings? • Serve only as a “signature” advisor • Speak up during meetings? • Meet individually with executive officers? • Let them make mistakes? How big?

  7. Test Your Knowledge!

  8. In how many locations across campus can you post advertising? • 17 • 38 • 42 • 53

  9. Your organization is planning a brat sale on the sundial. What steps do you need to take?

  10. Food Sales • Reserve Space – use EMS • Complete Food Sale Form – Get Approval • Request a Change Fund • Host the Sale • Deposit funds (Every.Single.Day.) • Reimburse for personal expenses if needed.

  11. You are planning a Battle of the Bands in the South DeBot circle. You have 3 bands lined up to play. How do you pay them? • Put in a request to SIEO (Susan LeBow) to pay for the bands • Complete a pre-contract form with Campus Activities and Recreation • Complete & sign the band’s contract and turn it in to your adviser. • Talk with Katie Schroth in Purchasing.

  12. You are planning an awesome “Game of Thrones” weekend and want to play season 1 non-stop on Friday night. How do you go about doing this? • Walk across the street to Family Video, rent the movie, submit the receipt to get reimbursed. • Complete a movie worksheet with Campus Activities, pay the royalty fee, and show the series. • Go to Wal-mart and buy the series yourself to avoid royalty issues.

  13. Your organization received Packer tickets to use in a raffle. How do you set up a raffle? • Get a raffle license from General Ledger Accounting • Go to the WI State .gov site and fill out paperwork for permission to host bingo • Since it is being conducted on campus, treat it as any other fundraiser.

  14. Policy Review • Alcohol Policy • Hazing • Posting Policy • On-Campus Sales • Deposits • Food Sales (www.uwsp.edu/uds) • Large Scale Food Events • Contracting/Video Viewing • Working with Minors • Reservations – SOD listing, appropriate sponsorship

  15. Finances • Annually Funded • Treasurer’s Training – REQUIRED! • September 17th at 5 pm & 19th at noon • Comprehensive Website • Additional funding opportunities • Non-Annually Funded • Does not receive funds from SGA • Additional funding, p. 28 • No off-campus accounts!

  16. Finances Charlie Grieber SGA Budget Director Suzy Zblewski Accountant • SFO Accounts • Julie Millis • Accounting • 001 Old Main • Receipts for all transactions are now necessary – for both SGA and SFO accounts. SGA Staff

  17. Finances Sales p. 30 Dues, Trips/Formals/Event Tickets - UIT Raffles – license required, all monies must be deposited in SGA acct p. 31 No $ through mailboxes! Inspiration Grants

  18. Travel Forms • Itinerary • List of Participants & Info • Health Form • Hold Harmless Form • One personturns in all the forms to SIEO • Hand in at least 2 days before the trip • The Hub

  19. What forms go where

  20. Insurance General student organization events/meetings are NOT covered by UWSP or UWS insurance Adviser ARE covered – working within the scope of their role Specific groups (recreation groups/social Greek orgs) have various forms of coverage through their own insurance Special Events Insurance

  21. Student Organization Staff • Susan LeBow • Policy Interpretation • Event Planning • Alcohol Meetings • Conduct Advisor • Employment Assistance • Barb Eucalano • Re-Recognition Materials • Student Org. Fair • General Org. Questions • PVSA Coordination • Liz Gillmore • IGC Advisor • Hazing Educator • Leadership Programming • Risk Management Consultant • Amanda Thielen • Volunteer Planning • Employment Assistance • Mike Piekenbrock • Recreation Coordinator • Risk Management Consultant

  22. SIEO Resources • Questions about policies • Trouble-shooting • Training for officers • Conduct Issues • Service Opportunities • Questions?