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Incorrect combinations between segments of the SCOA National/Provincial road shows July/August 2009

Incorrect combinations between segments of the SCOA National/Provincial road shows July/August 2009. Presented by: SCOA Technical Committee National Treasury. BAS Code Structure. All 7 segments are included in any one transaction (budget,

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Incorrect combinations between segments of the SCOA National/Provincial road shows July/August 2009

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  1. Incorrect combinations between segments of the SCOA National/Provincial road showsJuly/August 2009 Presented by: SCOA Technical Committee National Treasury

  2. BAS Code Structure All 7 segments are included in any one transaction (budget, expenditure, suspense transactions, revenue, journals) Fund Asset Item Objective Region Project Responsibility

  3. BAS Code Structure Economic classification is determined by combination between Project, Asset and Item segments Fund Asset Item Objective Region Project Responsibility

  4. How does the tool work? The purpose of this tool is twofold 1. Identify incorrect combinations between segments 2. Reflect the correct economic reporting item e.g. ‘capitalised compensation’ as ‘Payments for capital assets - buildings and other fixed structures’ and not current compensation • Source = Responsibility download (www.vulindlela.gov.za) – All departments on BAS • Rules built in Vulindlela, new field called "ERF" (Economic Reporting Format) correct economic reporting item reflected e.g. ‘capitalised compensation’ reflected as "Buildings and other fixed structures” Note: • #NA indicates incorrect combinations between the segments have been used during the posting of transactions • “Total expenditure” – in cases where total spending is zero, it will have no effect on classification, but will still show in download e.g. journals, Apr = R100, May = -R100, effect = 0

  5. What is included in the Responsibility download file? The Responsibility download file contains 110 columns of data which can be grouped as follows: • All seven segments according to the Standard Chart of Accounts, , i.e. Fund, Responsibility, Objective, Asset, Item, Project and Region - level 1 to lowest level • Financial columns including Original budget, Adjustment budget, Virement, Funds shift, Roll over, Current budget, Total expenditure and Expenditure per month • ERF, Functional, Dept, National/Provincial

  6. Inconsistent Classification Combinations 2009/10National and Provincial

  7. Impact of Incorrect Combinations Affects the following areas: • In-year monitoring reporting • Infrastructure reporting • Adjustments Estimate – Virements, roll-overs etc. • AFS • Asset register • Detail analysis on data from BAS e.g. contractors related to infrastructure spending • Policy analysis • Reporting to TCF, Budget Council, Presidential Coordinating Committee and Parliamentary committees • Formal publications e.g. Budget Review, Provincial Budgets and Expenditure Review, MTBPS

  8. Inconsistent Classification (Some Findings) 3 Main areas identified: • Transfers • Assets • Buildings and other fixed structure projects

  9. Linking Vulindlela Reports back to BAS Reports

  10. Vulindlela Report

  11. Communication to PT/National departments End of each quarter 22nd of month 8th of month End of month

  12. THANK YOU Questions?

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