Commit” ” to Program Reviews

1. Commit” ” to Program Reviews Rhonda Back Program Review Director Bath County Public Schools Kentucky Association of School Councils September 17, 2014

2. District External Audits4 Corner Activity • I’m not sure if our district does external audits • I know they do external audits but not sure if they give feedback and what is done with it • I know our district does external audits and I know we get corrective feedback • I know our district does external audits, gives corrective feedback and how committees use that feedback

3. Program Review Commit”mint” • External Program Review: District Level • An annual external program review is the responsibility of individual school districts to conduct at the end of the school year. • Method is the decision of the district • School Level Review: • The Kentucky Department of Education recommends that schools use a systematic, on-going process to review their programs, reflect on the evidence and use that formative information to improve their Writing, Arts & Humanities, and Practical Living/Career Studies, K-3 and World Language programs.

4. Program Review Implementation Flow Chart June-July Bath County Schools August-October April-May • June 1: District completes final ASSIST submission to KDE • June/July: Committees report results to SBDM Council to determine changes needed based on PR rubrics for the following school year • July/August: District follows up with schools that need or request additional trainings, assistance, etc. to improve PR content • Schools establish PR committees • Each PR committee plans timelines for meetings and completing the work (evidence should be visited and updated a minimum of 3 times a year). Committees also need to choose committee officers • School Councils determine which PR will be “in-depth” focus for the year and let district know • Committees familiarize themselves with rubrics • Committees begin evidence collecting documentation/data to prepare for 1st district support meeting in November • District Support will complete in-depth external review audit • District gives feedback to councils and committees from external audit • Revise evidence (if necessary) based on external feedback from district support • Schools enter final scores and evidence in KDE online ASSIST tool • District reviews school ASSIST submissions and gives feedback (if necessary) - schools revise if necessary. November-March • Committees continue work on evidence documentation • School and District Administrators provide support meetings, PR trainings/newsletters for schools as seen needed • School Councils review November and March feedback from district support meetings and PR committees to continue to develop plans for improvements • Councils start preparing for their “in-depth” external review by district June 1 Submission To KDE

5. Bath County Schools Program Reviews 2014-15 School Year • Important Program Review Reminders and Dates • Action Plans from SBDM Councils developed in July and August to help guide Program Review work through the year – develops focus for committee work – in K drive • List of committee members on each team – provided to district by September 20 – folder in K drive with members • Documentation of committee meetings held—agendas, minutes and sign in sheets – due upon completion of each self-assessment round – put in a folder in K drive • PRs round 1 – October 24 (ready for November District Support Meeting) – K drive • PRs round 2 – February 20 ((ready for March District Support Meeting) – K drive • PRs round 3 – In-Depth to be completed by April 9  (prepare to present “In-Depth” Review to District External Team) • PRs in ASSIST  - May 22 • Documentation of SBDM meetings discussing Program Reviews throughout the school year

6. Evidence Collection • Electronic Copies • Photos/Video clips • Documents stored on network folders • Shared among PR Lead and Administrative staff • At a glance, a school can see what evidence has been collected and from specific staff/grade/content areas

7. District Support • K-12 meeting of Program Review Leads for each area – 3 times per year for a day (Ideally in Oct/Nov, Jan/Feb, and March/April) • Purpose is to build consistency across all schools with interpretation of rationale • Creates collaboration among schools • Bring in Peer Reviews

8. 1st Meeting • Review of 2012-13 Scores • Examine areas of strength • Identify areas of growth • Rationale Discussion • Creates similar interpretation of characteristics and vocabulary • Evidence Sampling • Pull same Standard/Demonstrator/Characteristic for all schools and “cross-score” for feedback • Plan, Study, Do, Act – Plus/Deltas • Possible activities/professional development

9. 2nd Meeting • Evidence Sampling • As a team (cross-schools), determine the standard/demonstrators/characteristics to review • Look at areas with either low performance or areas of high performance • Review Rationales/discuss • Review the evidence provided by school • Determine score and provide feedback • Share results with school representative (verbal sharing) • Team shares with no questions/comments from school • School representative asks questions of team • PSDA Chart – Plus/Delta

10. 3rd Meeting • District develops External Team for “In Depth” Core Content • Have a draft of the Program Review in K Drive • External Team interviews students, teachers and leadership and do classroom observations as well as review evidence and rationales • Teams will consider the Next Steps diagnostic and offer recommendations • District Administrator will give feedback to schools to determine next steps

11. OthOOther Program Review Areas • District Administrator reviews and compares to scores given the year before and then looks at new evidence for score improvements • District Administrator will give feedback within ASSIST

12. Contact Information: Rhonda Back Program Review Coordinator Bath County Schools rhonda.back@bath.kyschools.us www.bath.kyschools.us- Departments/Assessment