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School District of Osceola County Facilities, Planning, Maintenance & Construction. Monthly Update – February 2008 Construction Workshop 26 February 2008. Report Contents. Planning Services Division Update Developments of Regional Impact Concurrency Long Range Planning Committee
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School District of Osceola CountyFacilities, Planning, Maintenance & Construction Monthly Update – February 2008 Construction Workshop 26 February 2008
Report Contents • Planning Services Division Update • Developments of Regional Impact • Concurrency • Long Range Planning Committee • Permitting Services Division Update • Activity Report – Permits, Inspections, C.O.’s • Administrative Issues • Design and Construction Services Division Update • Goals • Capital Outlay Planned Projects Update • New Schools in Development Update • Major Projects Highlight Reports • Request for Services (RFQ/RFP/Bid update) • Tax Savings Summary – New Schools • Working Issues • Maintenance • General Update
Planning Developments of Regional Impact (DRI) • Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater, Bella Tara, Friars Cove, and Green Island. • Projects consist of approx. 38,000 residential units resulting in a projected need for 11 elementary, 3 middle, and 3 high schools. • Staff meeting regularly with Lake Toho Assoc. consultants to discuss school siting and development order language and timing of residential development and school construction. • First of Toho DRI Group projects; Toho Preserve DRI was heard on January 24th by the Planning Commission. • Westside DRI – Located along Westside Blvd. • Acquisition of property for Middle School “CC” was completed in December. Anticipated opening - August 2010. • Stoneybrook South DRI – located west of Champions Gate DRI. • Staff working with developer to determine viability of proposed school site, finalize acquisition, and determine timing for development and school construction. This project is outside the 5 Year Work Plan. • Road Improvement Status- There is no road access to this site at this time. • Plaza Lakes DRI- located Northwest of East Lake Toho. • Staff is working with the developer to retain school site. A middle school site is being considered as the representative is interested in the K-8 concept for the gated community. Anticipated construction start in 3 years.
Planning Concurrency Presentation to the Board on current status of concurrency took place at a special School Board Concurrency Workshop on 2/12/08. The revised 5 year program work, LOSS, timing of the implementation of CSA and other concurrency issues were discussed. The Planning Services staff is currently drafting the Concurrency Management System. During March and April the staff will begin testing the system to ensure it is ready for implementation on May 1, 2008.
Planning Long Range Planning Committee This committee is being restructured and will be resuming regular meetings.
Permitting – Activity Report Jan 16 - Feb 12, 2008 YTD • Inspections Performed 103 1563 • Inspection Hours 103 1578 • Certificates of Occupancy 1 130 • Certificates of Completion 11 179 • Permits Issued 7 177
Permitting Administrative Issues Celebration High School Gas Conversion • TECO Gas is in the process of converting Celebration High School from natural to LP gas. • This conversion will be at no cost to the school district. • In comparing like schools Celebration High with Harmony High over a 6 month period LP gas was $3000 less in cost vs. natural gas
Design & ConstructionGoals • Completion/Start of all Capital Outlay Planned Projects within the fiscal year. • Completion/Start of 90% of ’07-’08 projects by June Workshop. 2. Design and start construction for new schools opening in ’08. • Start construction on ES “J” by July ’07. • Substantially Complete ES “K” November ’07. • Start construction on ES “L” 07/08, pending site acquisition and approvals, and open August ‘09. • Start construction on Sports Authority Conversion end of 3rd Quarter 07/08, pending resolution on City of Kissimmee conditions and requirements. 3. Implement Management Initiatives. • Publish a Process & Procedures Manual; 50% 1st draft copy for January ’07. • Development & implementation of programs to assist in department operations and project administration.
Design & ConstructionCapital Outlay Program Status – ’07-’08 • 79% of the Planned Project Capital Program is either “Completed” or “Started”. • 55% of “Not Started” Planned Projects are planned and scheduled for the summer break time period. • Work Plan has been developed organizing delivery methods and bid packages optimizing pricing for the District. The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.
Design & ConstructionNew School Development Update • Elementary “L” (Poinciana) • Planning • 10/18/07 Scheduled for Planning Commission Approval • 10/22/07 Scheduled for Board of County Commission Approval • 11/5/07 Scheduled for Right of Way Vacation Approval • 12/18/07 Closed on property • Design & Construction • 10/16/07 Scheduled for CM bidding of Building Package (Bids in 11/16/07). • 11/15/07 Scheduled submittal of SFWMD permit application. • 12/15/07 Scheduled for CM bidding of Site Package (Bids in 1/8/08). • 1/25/08 Scheduled for CM Re-Bid of Building Package. • 3/25/08 Target for GMP approval to the Board. • 4/15/08 Possible Construction Start pending receipt SFWMD permit. • 8/18/09 Scheduled for Opening. • Comments:
Design & ConstructionNew School Development Update • Elementary “M” (Narcoossee Relief) • Planning • 2/1/08 Preliminary Site Plan utilizing 10 acre property adjacent to the south. • 2/18/08 Conditional Use Application submittal. • 4/2/08 Projected TRC Approval. • 5/7/08 Projected Planning Commission Approval • 6/4/08 Projected Board of County Commission Approval. • Comments: Pursuit of acquiring the adjacent north 10 acre parcel has stopped. Acquisition of the south adjacent 10 acre parcel is active. Conditional Use Application will include the south 10 acre parcel for phased use of temporary portable educational complex. • Design & Construction • 3/3/08 Projected SFWMD Permit Submittal • 4/15/08 Projected Construction Document completion. • 4/29/08 Projected CM bidding (Bids in 5/26/08). • 6/24/08 Projected for GMP approval to the Board. • 7/1/08 Projected Construction Start. • 8/18/09 Scheduled for Opening. • Comments: Reuse of Osceola Plan elementary prototype at the front of existing site. Phased construction which includes the renovation of existing classrooms to Middle School requirements and a temporary educational portable complex.
Design & ConstructionNew School Development Update • Middle “CC” (Westside DRI) • Planning • 11/5/07 Received final approval for the project by the Board of County Commission. This completes all necessary approvals. • Comments: Developer conveyed the property to the SDOC through their CDD in December 2007. Assessments will be used to fund the site acquisition at no cost to SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation on Shared Park Facilities. Currently the County has not budgeted funds for improvements to the joint use park, beyond SDOC Field Middle School Standards. Comprehensive Development Plan has been approved by Osceola County. Off-site right and left turn lanes required on Goodman Rd. for access. • Design & Construction • 5/15/08 Projected Construction Document completion. • 5/15/08 Projected SFWMD Permit approval. • 1/3/10 Projected School Opening, pending design and permit approvals. SDOC has engaged the CM to evaluate and report recommendations on possibilities of goal to move up opening to August ’09. • Comments: SDOC has engaged the CM to evaluate and report recommendations on possibilities of goal to move up opening to August ’09. Reuse of Osceola Plan elementary prototype at the front with core design adaptations for a Middle School along with a separate Gym/Classroom wing. Topography of site requires retaining system and/or adaptation of “basement type” structure.
Design & ConstructionNew School Development Update • Sports Authority Conversion (Alternative Programs) • Planning • 11/13/07 Received final City Commission Approval for Project. This completes all necessary approvals. • Comments: Confirmation/clarification of elements of restrictive covenants needed for Interlocal Agreement. Staff will continue to work to provide City staff with courtesy copies of construction plans. • Design & Construction • 10/25/07 Scheduled for Construction Document completion. • 11/2/07 Scheduled for CM bidding (Bids in 11/27/07). • 1/29/08 Projected for GMP approval to the Board. • 2/1/08 Projected Construction Start. • 1/3/09 School available for Opening. • Comments: Conversion of existing retail building to an Alternative Education Center. 2nd floor structure will be constructed.
Design & ConstructionProject Highlight – Sports Authority Conversion 23
Design & Construction Request for Services 1. Solicitations under development – to Purchasing February/March 2008 • CM at Risk for the Comprehensive Renovation at Osceola High School • CM at Risk for the Comprehensive Renovation at St. Cloud High School • Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, & MCE) • Flooring RFP • Project Management Software Solution • Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2, PHE, M, & N) • HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, & N) 2. Advertised Solicitations –February 2008 • A/E Services for the Comprehensive Renovation at Osceola High School • A/E Services for the Comprehensive Renovation at St. Cloud High School • CM Services for the New Auditorium Building at Poinciana High School • CM @ Risk for the OCSA HVAC Project • CM @ Risk for Elementary School M and Elementary School N 3. Solicitations Under Review/Selection Process • A/E Design Services for Various Construction Projects at Mill Creek Elementary • CM Services for Various Construction Projects at Mill Creek Elementary • Consultant Services for Roofing and Building Envelope Investigation including Design Development and Construction Administration
Design & ConstructionOwner Direct Purchase Program Tax Savings Summary – New Schools
Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Celebration High School Close Out • GLE Architects mediation regarding additional fees
Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Final decision/response from Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC. SDOC attorneys will coordinate letter agreement with General Works to memorialize resolution. • Celebration High School Closeout • Schenkel has produced design drawings for the investigative demolition and replacement of concrete; and the new canopy, at the courtyard between auditorium and cafeteria. Work began during Winter break with the replacement of uncovered damaged, roof drainage piping in the courtyard. Design of additional courtyard drainage for proposed new canopy complete by 1/29/08. New canopy extension lead time delivery will drive the completion which is projected to be 12 weeks.
Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • Celebration High School Closeout • Football field drainage options will be discussed with the Board, and are based on soil report and recommendations by Soils Engineer and Civil Engineer. • $100,000 of the $150,000 retainage has been released to Centex. Upon completion of the investigative and corrective work at the courtyard, Facilities will evaluate and recommend on the release of the remaining amount.
Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • GLE Architects mediation regarding additional fees: • SDOC Facilities and District Attorney have attended mediation meetings with GLE Architects and a mediated settlement was reached. SDOC will pay $25,000, of the $65,000 additional services claim to GLE, for full and complete closure to GLE claim.
