PULASKI COUNTY SPECIAL SCHOOL DISTRICT

1. PULASKI COUNTY SPECIAL SCHOOL DISTRICT PEARSON ACCESS AND ACCOMMODATIONS TRAINING For School Test Coordinators and On-Site Technology Coordinators February 12, 2014 La Juana Green

2. GOALS • To learn to use the Pearson Access Online System • To learn to enroll users • To learn to manage test sessions • To have a great time learning

3. Norms • Pay attention • Do not venture out unless told to do so. • Ask questions as needed.

4. Key Terms • Accessibility Features – Embedded supports available to all students during a computer-based test. Allowing students to adjust the background color or contrast of the screen are examples. Educators have to activate specific accessibility features prior to a test, based on a student’s personal needs profile, which is designed to ensure students receive appropriate access to tests without the distraction of features they don’t need. • Accommodation – Practices and procedures that provide students with disabilities equitable access to instructional materials and assessments. • Device – Digital tools that students may use in daily classroom instruction and to take tests, including, but not limited to, desktop computers, laptops, netbooks, tablets and assistive technologies for students requiring accommodations.

5. Key Terms • Embedded Support – An embedded support is a tool, support, scaffold or preference that is built into the assessment system that can be used by ANY student, at his or her own discretion. Embedded supports are known as universal design test features. They can be accessed onscreen through a toolbar, a menu or a control panel, as needed. For example, students who take the PARCC assessments will have access to a highlight tool, which will enable them to highlight text as needed, to recall and emphasize certain material. • Released Item – PARCC intends to release a large number of items from its assessments after each administration. • Rubric – An established set of criteria, including rules, principles and illustrations, that attempt to communicate expectations of quality. PARCC has released a set of rubrics intended to aid educators and item developers. To view these rubrics, visit http://www.parcconline.org/assessment-blueprint-test-specs

6. Key Terms • Technology-Enhanced Construct Response (TECR) – This ELA/Literacy item uses technology to capture student comprehension of texts in authentic ways that have been historically difficult to capture using current assessments. Examples include using drag and drop, cut and paste, and highlight text features. • Technology-Enhanced Items (TEIs) – TEIs are items administered on a computer and take advantage of the computer-based environment to present situations and capture responses in ways that are not possible on a paper-based test. • Universal Design for Assessment – describes a framework for curriculum design, instructional processes and tests that provides all students with equal opportunities to learn and demonstrate their knowledge and skills.

7. PEARSON ACCESS • Training Center – allows you to practice using PearsonAccess without affecting “live” data. (brown background) • Live Site – (blue background) • Distress Signals • Blue – Every one at the table has completed the activity and ready to proceed • Red – Wait and need help

8. ROLES

9. School Test Coordinator • Become familiar with the PARCC Field Test Manuals • Coordinate testing schedule with building principal • Develop a security plan • Develop a training plan • Identify all students who will be testing • Coordinate accommodations for eligible students • Receive, inventory, secure, distribute test materials • Train test administrators • Collaborate with technology coordinators and other team members

10. SCHOOL TEST COORDINATOR • Monitor Test Activity • Schedule make-up Testing • Print student authorization and seal codes • Destroy appropriate materials

11. Back Up Coordinator • Work with school test coordinator to ensure successful testing • Be available to assist the school test coordinator and technology coordinator with pre- and post-testing duties • Be knowledgeable of the school’s testing process and procedures

12. Technology Coordinator • Prepare students’ computers for testing • Prepare test administrators’ computers for testing • Trouble shoot • Monitor test activities • Review Pearson Access User Guide • Complete technology setups

13. PearsonAccess PearsonAccess is the single, consolidated online system for managing the PARCC assessments. Access is role-based, meaning you will only see the data and perform only those tasks for which you have been authorized. • Manage student data for testing • Manage staff accounts • Create computer-based test sessions • The PARCC PearsonAccess website is located at http://PARCC.Pearson.com

14. How Do I Access PearsonAccess? Live Site The PARCC PearsonAccess website may be accessed at http://PARCC.Pearson.com

15. Training Center • From the PARCC site, select Training Center. • Select Sign In. • Enter your User ID and password, and then click Sign In to go to the Training Center. • NOTE: A separate User ID and password is required to access the Training Center; contact your LEA/District Test Coordinator if you have not received a login.

16. Activity • Log on to Pearson Access website • www.parcc.pearson.com • Log into pcssd.org email account • Set up your user account • STC creates account for Backup • OTC creates account for Backup Coordinator • Backup creates account for a test administrator • Help your teammate if necessary

17. Log in Assistance • Unlock User – will allow you to unlock your account if you accidentally lock it. (Attempting to log in too many times with the wrong password.)

18. Reset Your Password • To request that your password be reset, enter your User ID and Email Address, and then click Reset Password. • You will receive an email containing instructions and a link to a screen for resetting your password. • If you do not know your User ID or you are having problems logging into the system, contact the School Test Coordinator or District Test Coordinator.

19. Forgot Your User Name • To request your user ID, enter the E-mail address associated with your user account and then click the E-mail User ID. • You will receive an E-mail containing your user ID(s).

20. PearsonAccessHome Page

21. PearsonAccess Tabs Test Administration Tasks Administrative Management • Manage staff user accounts Organizations • Review organization contacts Student Data Test Setup Test Management PearsonAccess Tabs Live Only • Send student data files • Filter and sort students • Add, delete, or change student data • Order additional materials and track shipments • Configure TestNav • Register students • Manage test sessions Test Results • View extracted reports

22. SECURITY

23. User Accounts • Primary method for controlling access to the system and maintaining security of data • Allows user to access the online system and perform various tasks. • User is assigned one or more roles • Each role has a set of permissions

24. User Roles and Permissions

25. View and Create Individual User Accounts Authorized school personnel (STC and BSTC) will be able to view and create staff user accounts within PearsonAccess manually.

26. View User Accounts View User Accounts lets authorized personnel view and update existing accounts, as well as create new accounts manually.

27. Manually Create a New User Account A user’s role and organization will determine the functionality they can access.

28. STUDENT DATA

29. Student Data • Refers to student demographic data and other test-related information about individual students. • Must be uploaded or entered manually • Student Data pulled on 1/21/14 • Students entered in selected classes after date must be manually entered • Students testing online • Sped students • Still enter; will not receive labels

30. Student Data • Required Data • First, Middle, Last Name • State Reporting ID • Grade • Date of Birth • Sex • Ethnicity • Disability Type • Economic Status (put in “no” if information is not available at that time) • Group and test name • Data can be edited.

31. NEW STUDENTS • Student wizard will allow you to register a new student for a test. • 4 steps required to register student • Can exit wizard at any time • Pick up where you left off • Must complete all four steps to register a student • For training purposes the system will create new students

32. Create New Students • Because the Training Center does not use actual student data, you can create sample students for training or practice purposes. The Create Students option is not available in the operational site. • To create sample students, complete the required fields and click Create Students. The sample students are now assigned to an organization, group, grade, and test. • Note: The Training Center is role-based so you will only see and have access to those features for which you have permission. In addition, some features are for practice and exploration of the interface only and do not include processing capability (for example, no additional orders will actually be placed from the Training Center).

33. ACTIVITY • Create a group of students • Select your school • Create a new group called “Sample” • School Test Coordinator – Sample- “Grade Level” • Backup Coordinator - Sample 1 – “Grade Level” • Technology Coordinator – Sample 2 – “Grade Level” • Select an appropriate grade level for your building • Select an appropriate test for your building • Enter “50” for the number of students

34. Student Data Information Student Data Information allows you to search for students, add or delete students, update enrollment, and view reports.

35. Editing Student Details Select a student Click on Edit

36. Editing Enrollment Details Select the group to add or remove. Click on Add or Remove Enrollment.

37. Editing Enrollment Details • What does this process make you think about? • Talk to your group and discuss how this process relates to paper-pencil testing. • 1 minute

38. Editing Student Details • Enrolling Student • Select the student • Click Add Enrollment

39. Proctor Caching • Will be discussed later.

40. TEST MANAGEMENT

41. Register Students – Manual Steps After manually registering a student, a registration class and test(s) must be added.

42. Test Management • Registering students • Students must be registered to be assigned to a test. • Two ways to register • Student Data Upload • Manually Assign • Add student data • Enroll the student in a school • Assign student to a registration class • Assign student to a test

43. Test Management • A student must be in a class before the student can be assigned to a test. • Creating Groups • This step is required if there are additional groups to be tested. • Additional classes • Used for reporting purposes • Relate this to completing the class header sheet

44. Assigning Students to a Group • To add a class assignment for the selected administration, click Add Class Assignment, select the box next to the class name, click Add, and then click Yes - Continue with Add. • To remove a class assignment for a selected administration, select the box next to the class name, and then click Remove Class Assignment. Note: to remove a class assignment, there must be no test assignments associated to that class.

45. Adding a Class Test Management >Register Students>Add Class

46. Assigning A Test To assign the student to new test, click Add Test, click on the test name, select the appropriate values in the drop-downs, and then click Save.

47. Adding a Test • To assign the student to new test, click Add Test, click on the test name, select the appropriate values in the drop-downs, and then click Save.

48. Adding A Test

49. Activity • Create a new reporting group (class) • Select several students to move into this group • Remove the students from their assigned class • Change the assigned test for each student.

50. REGISTRATION SUMMARY REPORT • To request a summary report containing information about unregistered and registered students, test assignments, and test attempts click Request Registration Summary. Go to Test Results>Published Reports to download the registration summary report.