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  1. PULASKI COUNTY SPECIAL SCHOOL DISTRICT Mid-Year EOC Exams (Algebra I, Geometry, Biology) School Test Coordinators’ Meeting December 10, 2012

  2. GOALS • To review ACTAAP Rules • To discuss the test administration guidelines • To review the role of the school test coordinator • To discuss test security guidelines • To discuss testing session schedule

  3. ACTAAP RULES • TEST ADMINISTRATION • The following 11 rules are enumerated in the ACTAAP Rules • 5.05.1 • ADE shall establish mandatory training sessions for local district testing coordinators and other appropriate school personnel to ensure understanding of the administration of assessments

  4. ACTAAP RULES • 5.05.2 • The superintendent or his/her designee in each school district shall be responsible for coordinating all local assessment activities • 5.05.3 • Scheduling testing times of all affected campuses according to the testing calendar developed by the ADE

  5. ACTAAP RULES • 5.05.4 • Ensuring that security is maintained as specified in the appropriate testing administration materials • 5.05.5 • Ensuring that all district personnel involved in the testing have been properly trained as specified by the ADE

  6. ACTAAP RULES • 5.05.6 • Ensuring that all testing instruments are administered to all students according to the procedures established by the Commissioner of Education • 5.05.7 • Ensuring that all assessment documents and student identification information are properly and accurately coded

  7. ACTAAP RULES • 5.05.8 • Attesting whether ALL students have participated in the appropriate grade-level assessment (s) • 5.05.9 • Recommending for adoption by local school boards a school calendar that in no way jeopardizes or limits the valid testing and comparison of students’ learning gains

  8. ACTAAP RULES • 5.05.10 • The appropriate test administration materials shall specify any allowable accommodations available to students participating in the administration of standard state assessments • 5.05.11 • All students enrolled in a state-tested grade shall be accounted for in the State Assessment System

  9. ACTAAP RULES • 5.07 Security and confidentiality • 5.07.01Violation of the security or confidential integrity of any assessment is prohibited. • 5.07.2 The Board shall sanction a person who engages in conduct prohibited by this section, as provided under Arkansas Code §6-17-405 and following the Process for Certificate Invalidation as approved by the Board. Additionally, the Board may sanction a school district and/or school in which conduct prohibited in this section occurs.

  10. ACTAAP RULES 5.07 • Maintaining security of testing materials • Proper Administration of tests • Failure to report security breaches • Return of materials on time • Superintendent responsibility

  11. END OF COURSE ASSESSMENTS • 5.12 • An IAIP shall include research-based remediation activities and multiple opportunities for the student to take and pass subsequent high-stakes end-of-course assessments as long as the student remains in an Arkansas public school and has not reached twenty-one (21) years of age.

  12. CODE OF ETHICS • 5.03 Standard 3: • An educator honestly fulfills reporting obligations associated with professional practices • 5.06 Standard 6: • An educator keeps in confidence secure standardized test materials as well as information about students and colleagues obtained in the course of professional service unless disclosure serves a professional purpose or is allowed or required by law

  13. Code Of Ethics for Educators Rules • The Professional Licensure Standard Board (Board) is authorized to recommend to the State Board probation, suspension, revocation or denial of a teaching license or the issuance of a reprimand or warning after an investigation is held….. • The Board is also authorized to recommend other avenues to assist the educator via training…


  15. Test Preparations • Attitudes, Perceptions and Circumstances can significantly impact the test results. Please be sure that: • Conditions are conducive to testing • Test is well organized • Parents, Faculty, and Students are informed of the testing dates and procedures.

  16. School Test Coordinators • The information presented during this workshop is an overview of testing procedures. You are responsible for reading the school test coordinator’s manual. • Be sure to include the backup test coordinator in the planning of the exam. • You are responsible for : • Inventorying the test materials immediately • Securing the test materials

  17. School Test Coordinators • Selecting the test administration sites and administrators • Ensuring all test administrators are currently licensed by the ADE • Coordinating the schedule with the principal • Picking up, packaging, and returning the test materials on time • IEP, 504, LPAC assessment information is on file • Training the test administrators • Formal training must be held at least 3 days prior to test administration • Additional training for test administrators of accommodation to ensure that the allowable accommodations are delivered • Reporting test violations • Answering questions and resolving problems during the testing period • Preparing a backup plan in case of emergencies

  18. STC Training • Train all Test Administrators • Include • Test administration for standard sessions • Additional training for test administrators of sessions with accommodations. Train extra personnel in case of emergencies. • The campus testing schedule including breaks • Test administration manual • Review of the district written cell phone policy • Emergency procedures

  19. STC Training • Review of Test Security Guidelines • Read Affidavit 3 together so that all certified personnel involved in administering assessments will understand the security requirements before they sign the form • “I certify that I have not read, copies, reproduced, or released in any way the secure Mid-Year End-of-Course Examinations items or students’ responses to test items. I have not conducted any inappropriate test preparation activities with students that could invalidate the test results or give them an unfair advantage over others. As directed in the manual for the current administration, all used and unused best booklets, all used and unused answer documents, and all completed Student Not Tested Forms have been packaged and returned to the School Test Coordinator. • I have read the statements above and understand that I am certifying that they are true. I understand that violating any of the Arkansas Department of Education’s test security procedures could result in revocation of my license.


  21. New for 2013 • Affidavits are now Scannable and may not be copied • Answer Documents Grids information has been added to the Test Administration Scripts regarding grids in Answer Documents • Large Print and Braille Materials will be shipped in the boxes of each school materials. • A 504 Accommodations Section has been added to the “Teacher Use Only” box on the answer document

  22. Inventory • Immediately inventory materials upon receipt • Request additional materials in a timely manner • Report inconsistencies in materials to the DTC

  23. Materials Procedures • Inventory Immediately • Count answer documents • Compare beginning and ending security numbers to range sheets • Order additional materials (AMOs) if they are needed • Schools will receive the following materials: • Paper bands • Affidavits 2 and 3 • School/Course Header Sheets • Classroom/Group Information Sheets • Student labels and Preliminary Demographic Verification Rosters • Answer documents and Students Not Tested Forms • Rulers • Manuals • Parent Notification Pamphlets

  24. Who is Tested? • All students, including ALE students, completing Algebra I, Geometry, or Biology at mid-year for high school credit must participate with or without allowable accommodations. • Students who completed Algebra I, Geometry of Biology in summer school or by correspondence • No option to wait until spring to test students who have completed the course by mid-year • Looping • Students who have taken the course and have not taken the exam

  25. Who Is Tested? • In addition: • A failing grade in any course does not exempt a student from taking the EOC exam • The decision to repeat the semester or course is not an exemption from testing • Students enrolled in Algebra or Geometry sequenced over two years must test at the end of the two years whether he/she has completed the course or earned a passing grade.

  26. Who Is Tested? • Students who have taken the Algebra I EOC exam and have not scored Pass on one or two attempts may retest at Mid-Year* • School district decision • Must have completed remediation according to their IAIP • Must be deemed ready to test by the district • Maintain documentation of the remediation • * After three attempts students access the online remediation and retest

  27. Who Is Tested? • Disabled • Title I • Transfer Students • LEP (First Year LEP students are not exempt.) • ALE • Foreign Exchange (code less than one year) • Day Treatment • Migrant Students • Highly Mobile Students

  28. Who is Tested? • The following students are NOT tested: • Home-schooled • Home-bound • Incarcerated • Residential Treatment Centers • Juvenile Detention Centers

  29. Accounting for Students • Pre-ID labels will be provided for most students • Bubble the demographics for any student who should test at mid-year for whom no label is provided • Data comes from eSchool as of November 28 • All student labels must be returned and accounted for • On a mid-year answer document • On a Student Not Tested Form • In the Not Tested Return Kit

  30. Accounting for Students • You may receive labels for students who will not test at mid-year • Moved • Changed Placement • Eligible but not ready to retest (Algebra I) • Return all labels with reason not tested • With scoreable materials for each EOC exam

  31. Students Not Tested • All students who meet the requirement to test and/or received a student label must be accounted for • Answer document with responses • Students who answered at least one question • Answer document with a not tested reason coded • Students who did not test and did not receive a label • Students who did not test but were scheduled to test • Students who refused to test • Students who had an incorrect school, last name, Grade, or State ID number listed on the Preliminary Verification Roster

  32. Students Not Tested • Label and reason code on a Student Not Tested Form • Students who received a label but it was known in advanced were not testing • Erasures • Eraser marks may be picked up by the scanners resulting in the student receiving a score. • Ethnicity Codes • Students may fill in more than one circle • Roster will show only one code

  33. Student Not Tested Form • Use only one form per course • Make sure that each Student Not Tested Form has a corresponding School/Course Header Sheet. Use principal’s name. • Mark the reason not tested ABOVE the label • Forms CANNOT be copied

  34. Student Not Tested • Use answer document to account for students who was scheduled to take exam but did not receive a label • Contact DTC if student refuses to take test

  35. Student Information • Student Identification Number • Use 10-digit State Reporting ID Number (Triand number) • If this number must be gridded, have the number checked (this is where errors occurred in the past) • Social Security Number • Must be included if a label is not used

  36. Rosters and Labels • Rosters reflect student data as of November 28. • Correct errors in eSchool • Except for the Algebra I Retest status • Algebra I Retest Status • Included on rosters • Not included in eSchool • Verify retest status • Retest 1 – Student is taking the Algebra I EOC for the second time • Retest 2 – Student is taking the Algebra I EOC for the third time

  37. Verification and Correction of Student Information • If any of the student demographic information is missing or incorrect, it must be updated in eSchool by the following dates: • Algebra I and Geometry: January 11, 2013 • Biology: January 18, 2013 • Student retest information must be updated by contacting La Juana Green.

  38. Student Labels • Verify information before affixing label to answer document. • Complete all of Box 1 even if a student label is used. • Complete Boxes 1 – 7 if label is not available. • Unused student labels will be attached to the appropriate accountability form.

  39. Incorrect Labels • If labels include incorrect data • Ensure that corrections are in eSchool by the specified date • Use the incorrect label • EXCEPTION: Do not use if any of the following data are wrong • Student’s last name • State ID Number • School • Grade • Bubble the demographics for these students

  40. Student Demographics • Information coded in the “Teacher Use Only” box is used to place students in the appropriate reporting categories for AYP (NCLB) and for the state accountability system • Coding cannot be changed after answer documents are sent to the testing company

  41. Overview of Test Materials

  42. Affidavit 2 Submit • One signed Affidavit 2 • Building Principal • School Test Coordinator

  43. Affidavit 3 l Each test administrator must sign the affidavit. A separate affidavit needs to be signed for each course tested.

  44. Security Affidavit • Read the affidavit together so that all certified personnel involved in administering assessments will understand the security requirements before they sign the form. I certify that I have not read, copied, reproduced, or released in any way the secure Mid-Year End-of-Course Examinations items or students’ responses to test items. I have not conducted any inappropriate test preparation activities with students that could invalidate the test results or give them an unfair advantage over others. As directed in the manuals for the current administration, all used and unused test booklets, and all used and unused answer documents, and all completed Student Not Tested Forms have been returned to the School Test Coordinator.

  45. Accommodations Waiver • Must be completed by TA who provided accommodations • Answer document number is found in the lower right hand corner on the back of the document

  46. Student Answer Document Apply Student Label in the correct box If a student label is not provided, all sections of the Student Demographic page need to be completed.

  47. Student Answer Document If a student label is used, complete Box 1 and sections of the “Teacher Use Only” box with an asterisk need to be filled out: • ESI Codes • Special Education Accommodations • Migrant Student • Highly Mobile • 1st year LEP • LEP Accommodations • Student NOT Tested Page 46

  48. Teacher Use Only Box Only sections with an asterisk need to be coded when a label is used. The Course Taken section is for Algebra I and Geometry only The Student Retest section is for Algebra I only