Preparing & Delivering an Effective Presentation

1. Preparing & Delivering an Effective Presentation Mary M. Moran, MD Associate Dean for Faculty Affairs and Professional Development

2. Preparing an Effective Presentation • Deciding what to present • Organizing your content • Developing presentation notes • Using visual aids • Preparing you and your environment • Delivering your presentation • Answering questions

3. Deciding What to Present • To whom am I presenting? • Where will this take place? • When will this take place? • Why am I presenting? • Develop goals & objectives

4. “Goals” of a Presentation • Provide a global perspective • i.e. The “Big Picture” • Vague, nonspecific, general • Not observable • Examples • Understand how important it is to organize your presentation • Appreciate the need for practice prior to delivering a presentation

5. “Objectives” of a Presentation • Describe what you’d like the learner to be able to do after your presentation • Precise • Observable • Measurable • Attainable **Objectives include action verbs from the learner’s perspective.

6. Preparing & Delivering an Effective Presentation Objectives: • Describe the process of choosing and organizing the content of your presentation. • List ways that you will prepare yourself and your environment prior to your presentation. • List effective verbal and non-verbal strategies that you’ll use that will help your learners. • Prepare and deliver an effective presentation.

7. What will I teach? • Choose your objectives • Write down all information related to each • Prioritize your information • Essential • Important • “Nice to know”

8. Remember… All of the content of your presentation should help the audience achieve your objectives.

9. Organizing the Presentation • Introduction – “Tell ‘em what you’re gonna tell ‘em.” • Body – “Tell ‘em.” • Conclusion – “Tell ‘em what you told ‘em.”

10. Organizing the Presentation:The Introduction • “Attention-getter” • Provide an overview • State your objectives • Motivate the audience

11. Organizing the Presentation:The Body • Restate each main topic • Present essential material first • Use examples as much as possible • Summarize at the end of each main point • Transition smoothly to next point

12. Organizing the Presentation:The Conclusion • Provide a logical ending • Summarize the main teaching points • “The points I’d like to leave you with are…” • “What I had hoped to emphasize today…”

13. Developing Presentation Notes • Serve as reminders only • May include: • outline of main points & sub-points • transition sentences between points • cues for examples and visual aids • reminders for gestures & eye contact

14. Developing Presentation Notes • 5 X 7 cards • Large print on one side only • No crowding • Number your cards • Fewer is better; none is not good!

15. Using Visual Aids • Should enhance the presentation • Should be easy to read • Should use the visual aid that is most appropriate for the setting • white board in small room • slides in large room

16. PowerPoint Pluses • Can use it easily • Can display photos, graphics, and video nicely • Can change content at a moment’s notice • Can help to organize a disorganized presenter

17. PowerPoint Pitfalls • Can be very limiting • Is often an expectation of the audience but is not always the appropriate visual aid • Can distract rather than enhance • Can never save poor content - Tufte (2004) The Cognitive Style of PowerPoint

18. Tips for a Good Slide • Is readable • Contains words and background that contrast • Provides a message on its own without the presenter’s verbal words • Acts as a visual learning aid that enhances the presenter’s oral presentation • Begins each line of list with the same part of speech

19. Tips • Should be readable • Words and background should contrast • Should be able to stand on its own without the presenter’s verbal words • Learning aid that enhances the presenter’s oral presentation • First word of each line of list should be the same part of speech

20. Preparing You • Practice!!! • In sections • Out loud • In front of someone • With your visuals • Dress to kill!!!

21. Preparing the Environment • Come early!!! • Learn the layout of the room • Make the room comfortable • Check the equipment • Does it work? • Can I operate it?

22. The Verbal Delivery • Try to open without notes • Speak clearly; pronounce words correctly • Use controlled pauses and inflection • Speak at an appropriate pace • Be as spontaneous as possible

23. The Non-Verbal Delivery • Look at the learners in all parts of the room • Move purposefully for emphasis • Respond to the learners • Be enthusiastic • facial expressions • postures • gestures • Minimize idiosyncrasies

24. Answering Questions • Listen carefully, then repeat the question • Answer politely and concisely • Deal gracefully with a problem questioner ** If you can’t answer the question appropriately or deflect it comfortably, invite the questioner to speak with you privately afterwards.

25. Preparing and Delivering a Presentation • Write objectives which drive the content of the discussion • Develop clear notes • Use visual aids appropriately • Practice out loud • Come early and prepare your environment • Speak clearly; remember non-verbal cues • Close strongly; invite questions