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Gaming Employee Registration

What's new?. Online payment launched 6/17/11$5.00 fee for changes of location implemented 6/20/11100% paperless process if applicant pays online!. Statutes and Regs Review. NRS 463.0157: Gaming Employee DefinedNRS 463.335: Gaming employee registration required; System of Records; Background investigations/objections; hearing proceduresGaming Regulation 5Duties of licensee/proceduresHire and termination reports of gaming employeesPhoto requirements.

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Gaming Employee Registration

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    1. Gaming Employee Registration Online Application Process

    2. Whats new? Online payment launched 6/17/11 $5.00 fee for changes of location implemented 6/20/11 100% paperless process if applicant pays online!

    3. Statutes and Regs Review NRS 463.0157: Gaming Employee Defined NRS 463.335: Gaming employee registration required; System of Records; Background investigations/objections; hearing procedures Gaming Regulation 5 Duties of licensee/procedures Hire and termination reports of gaming employees Photo requirements

    4. HR Process: https://gcbger.nv.gov/ger Applicant Search: The first step! Register a new applicant Existing applicant: Change of location, Renewal, or Change of name Submit applications to GCB PLEASE NOTE: Fingerprint Receipt form must still be provided manually by HR.

    5. Registering a new applicant:

    6. Applicant Search Screen

    7. New Applicant Button

    8. Create Header Record

    9. Print Worksheet

    10. Online Application uses pdf files -(you can save, e-mail, etc.)

    11. Applicant Worksheet

    12. For an existing applicant:

    13. Applicant Search Results

    14. Click on View Locations to see registered locations

    15. For an existing applicant: choose an option then Continue

    16. Note on Change of Name Enter the applicants new name in the header and click Save The applicant will still log into the system and update all information HR responsible for entering new name, not the applicant

    17. HR Process: Submitting to GCB Applicant Management Screen Status explanations Submit to GCB When to mail paperwork to GCB What if? scenarios

    18. Applicant Management Screen: Choose Filter criteria and hit Search

    19. Select Date Range for Submitted Items (up to 30 days back)

    20. HR Process: Applicant Management Status Definitions Complete Incomplete Obsolete Submitted Important Note: This screen will NOT update the status to Object you will have to use the Applicant Search function to see this

    21. Status Definitions (cont.) Cheat sheet on Applicant Management Screen (View Status Descriptions) Obsolete Applications: 30 days to start (from creation of header) Each login resets time frame 30 days out

    22. HR Process: Submitting to GCB Access Applicant Management screen and click on applicants name Verify status is Complete Enter Fingerprint information (if new or renewal app) and check Payment Received (Payment Received will only be applicable if applicant did not pay online) Click on Submit Print receipt for HR records and card for applicant

    23. Submit to GCB: New or Renewal

    24. When do I have to mail paperwork to GCB? When applicant completes paper application/change of location When applicant chooses not to pay online and pays via money order, cashiers check, or voucher When applicant submits two fingerprint cards with application rather than fingerprint receipt (this option does not exist in Clark County)

    25. Transaction Receipt: MUST be included with any manual payments or fingerprint cards

    26. Online Payment Reminders If applicant paid online, entirely paperless process! Nothing to mail to GCB HR retains GCB fingerprint receipt in employees file

    27. Can you help us? Write in the Applicant ID (A#) on the check/money order for any manual payments you mail in This ensures the payment is credited to the correct applicant.

    28. HR Transaction Receipt: Applicant copy with card

    29. Print cards for all employees: Click on R# to access card

    30. Reprint Card and/or HR Receipt once submitted through Applicant Management

    31. What if? An applicant loses his or her password to get into the system? Reset Application in Applicant Management screen and reprint worksheet An applicant completes the online app and needs to go back in? Unlock the application from the Applicant Management screen. An applicant decides not to take the job? Withdraw Application in Applicant Management screen and enter withdraw reason Please note: Your property will still be charged for applicants fingerprinted and withdrawn.

    32. Reset Application Function: from Applicant Management screen

    33. Unlock Application Function: to allow applicant to log in again

    34. Withdraw Application Function

    35. To Withdraw Application

    36. What if? Cont. An applicant is in Object status? The system will not allow you to create header for this applicant. An applicant has two applications in the system at once? The system will give an error message that the applicant must finish the pending application first. An applicant does not have an SSN? The applicant will have to register via the paper process at this time.

    37. Timelines/Deadlines Registration Expiration: 5 years from submittal by licensee (HR) App loaded into GCB database once payment received for online payments, this is next day! Applicant can renew up to 60 days in advance GCB has 120 days to complete the background investigation

    38. HR Management Reports Registration Expiration 30 day, 60 day, 90 day, 120 day, and Extended Range Withdrawn Applicants For reference for fingerprint billing Sort Applicant Management screen by name, status, etc.

    39. Registration Expiration Report

    40. Expiration Report click Export to create Excel spreadsheet

    41. Expiration Report Details Color coded RED = Expired YELLOW = Expires within 30 days

    42. Withdrawn Applicants Report

    43. Online Terminations Licensee should enter terminations online as they occur Benefits to online reporting: Maintains an up-to-date list of all gaming employees registered to your location; no need to send paper term reports (monthly hire reports still apply) Board prefers licensees use online system to submit terminations

    44. Gaming Regulation 5.105 (12) 12. On or before the fifteenth (15th) day of the ensuing month after a calendar quarter, each licensee shall submit a written report to the board containing the name, social security number, position held, and date of termination or separation of all gaming employees terminated or separated from service within the preceding quarter.

    45. From ERU Home Page, click Employee Terminations link

    46. Select Location and Search Employees by Name, SSN, or R#

    47. Select Employee to Terminate by Clicking on Name Link

    48. Enter Termination Date and Click Submit

    49. Confirmation Message Appears

    50. Click on Terminations Report for Report of Terminations Submitted

    51. Enter Date Range and Click Submit

    52. Report is in a .pdf Format

    53. Terminations Report

    54. For List of All Registered Employees, Click Employee Terminations

    55. Click the Report Button (for .pdf format report)

    56. List Appears as a .pdf Document

    57. To Create Registered Employees List in Excel, Click the Export Button

    58. Excel Document of all Registered Gaming Employees

    59. Helpful Hints on Terminations Running Term Reports on the system serves as an audit tool to ensure all of your terminations were submitted (suggest doing this quarterly; no need to send these in to GCB) Running Registered Employees list allows you to clean up your list and remove any employees who have left your location (suggest doing this periodically; no need to send to GCB)

    60. Lets Switch Gears

    61. Applicant Screens: https://gcbger.nv.gov/regApp Navigating through the application Buttons on each page Save feature Ability to print a copy of their application (not to be provided to HR for the applicants records only)

    62. Applicant Screens: Personal Information for a new applicant

    63. Applicant Screens: Contact Information

    64. Applicant Screens: Work History

    65. Applicant Screens: Arrest History

    66. Arrest History: Yes Answer

    67. Applicant Screens: Child Support (verbiage revised 12/2010)

    68. Applicant Screens: Questionnaire

    69. Questionnaire (cont.) - Applicants must use scroll bar to see these

    70. Applicant Screens: Release

    71. Applicant Screens: Last Step

    72. Complete and Submit to HR

    73. When Applicant Clicks Submit

    74. When Applicant Clicks Logout

    75. Help Files on every page!

    76. Existing Applicant Choose Active Locations *VERY IMPORTANT*

    77. For an Existing Applicant Prepopulated Information

    78. View Existing AKA Names and Body Marks

    79. Work History page Existing Applicant

    80. Arrest History Existing Applicant As of 12/9/09, no longer required to list ANY arrest history.

    81. Online Payment is Here! Online payment launched June 17, 2011 Applicants can now pay online using a debit/credit card The option still exists to pay manually Fee for online payments will be $77.50 for a new registration or renewal ($75 registration fee + $2.50 convenience fee = $77.50) We now charge $5 per change of location (both online and manual)

    82. Online payment details We will accept credit or debit cards; Visa, Master Card, American Express, and Discover Convenience (processing) fee of $2.50 is to cover payment vendors charge to the Board (does not apply to manual payments, which will still be $75) Change of locations will cost $5.00 flat with no convenience fee (online or manual payment will be the same charge) We will continue to accept money orders, cashiers checks, vouchers, licensee checks

    83. Finally paperless! If applicant pays online, nothing needs to be mailed to GCB HR enters fingerprint information into the system and retains the fingerprint receipt in your files If applicant pays manually, mail payment and transaction receipt to GCB within 5 days

    84. Online Payment Option Applicant has the option at the end of online application to pay online or not pay online (pay manually) HR will see in Applicant Management whether the applicant has paid online or not For new applications and renewals, HR will enter fingerprint information into the system and retain the fingerprint receipt in the employees file

    85. Online Payment Screens end of application

    86. Message to click the Pay Online button

    87. Click the Pay Online button to continue

    88. Click to agree to payment policy

    89. If payment policy is declined

    90. Click Accept to agree to payment policy and move forward with online payment

    91. Enter credit card info and click Continue

    92. Click Submit to finalize payment or Edit to make changes to payment info

    93. Successful payment message

    94. Transaction receipt e-mailed to applicant

    95. Go into Applicant Management to Submit

    96. Header shows applicant paid online

    97. Enter Fingerprint Info & Click Submit

    98. Fingerprint Receipt document

    99. Transaction Receipt confirms Submission

    100. Online Payment Reminders If applicant paid online, entirely paperless process! Nothing to mail to GCB HR retains GCB fingerprint receipt in employees file

    101. When do I have to mail paperwork to GCB? When applicant completes paper application/change of location When applicant chooses not to pay online and pays via money order, cashiers check, or voucher When applicant submits two fingerprint cards with application rather than fingerprint receipt (this option does not exist in Clark County)

    102. Group Codes New group codes will give multiple property users the option to register an applicant to more than one location at a time This is only for applicants that WILL work at more than one property There will not be an additional $5 fee for additional locations contained within a group code Speak to Rebecca Garcia if you need a group code established for your company

    103. Questions?

    104. Thank you!

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