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ECDS: Early Childhood Data System Collection

Learn about ECDS, the Early Childhood Data System, which collects PK and KG student data to support brighter futures for early childhood education. Find out how data is reported and the changes prompted by HB4.

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ECDS: Early Childhood Data System Collection

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  1. Simple Solution. Brighter Futures. ecdseARLY CHILDHOOD DATA SYSTEM COLLECTION Summer 2016 Texas Education Agency

  2. What is ECDS? • Early Childhood Data System: collection of PK and KG student data • Formerly the Kindergarten Readiness System (KRS) • Student demographic and kindergartenassessment data is collected • First core collection that has been integrated into TSDS.

  3. How is ECDS data reported by the LEA? Interim solution: • LEAs enter data via the ECDS Excel templates provided by TEA • LEAs download the Conversion Validation Tool (CVT) to convert the Excel data into the required TEDS-compliant XML files • XML files are loaded into TSDS • LEAs complete the collection via the ECDS web-based application Permanent solution for Kinder and Public Pre-K programs: • Source system vendors will provide the necessary ECDS data extracts for an LEA to load into TSDS • Implementing in 2016-17 School Year

  4. 2016-17 ECDS Summary of changes prompted by HB4

  5. ECDS Collections 2016-17 Kindergarten, Public and Private Pre-K Collection Summary Highlights: • All ECDS collections for the ODS will be opened from 8/1/2016 to 8/20/2017 • The ECDS application is tentatively scheduled to be available January 30, 2017 • Allows for collection of all Pre-K Student demographic and special program data for the school year mandated by House Bill 4 • Pre-K ECDS Reports: • Modifications to existing ECDS reports to assist with verifying and validating record count data (Group Totals) • Inclusion of Class ID information, PK Curricula, and Teaching Requirements on Pre-K Data Submission report • New report showing PK assessment performance increase/decrease • Business validation rules will be included in the ECDS Core Collection screens to assist users with verifying their data before completing their ECDS Collections.

  6. 2016-17 ECDS Public Pre-K

  7. ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY: • Transitioning from ECDS Spreadsheets to PEIMS Submission 3 extract to collect Pre-K Demographic and Special Program information • All Public Pre-K programs will be required to submit demographic and special program information. • Public Pre-K programs will no longer submit demographic and special program data through the ECDS spreadsheet. • This will prevent double collection of ECDS Demographic and Special Programs Data from both TSDS and PEIMS. • Utilize existing PEIMS data elements for Pre-K ECDS demographic reporting

  8. ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY: • Staff and Class information will now be reported using Service ID 01010000 • We are adding PK School Type and Student Instruction Type to PEIMS Sub 3. • The following new data elements will also be added to the PEIMS Sub 3 collection for Public Pre-K ECDS Collection required for HB4: • E1579 PK-CURRICULA-CODE at the course/section level: -Indicates curricula used in the district’s prekindergarten program section TEC 29.1532(c)(6) • E1583 FAMILY-ENGAGEMENT-PLAN-LINK at the LEA level: -Indicates the internet website link for LEAs to provide their Family Engagement Plan

  9. ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY: • Calculation of Instructional Days for Pre-K students in Pre-K Program (PK-SCHOOL-TYPE): • Will use classroom link information and PK-SCHOOL-TYPE to calculate the number of instructional days in a Pre-K program • Pre-K students with less then 80 instructional days in a particular Pre-K program will not be considered when calculating the data on the ECDS Assessment Pre-K Sources report • Business Validations will be added to the ECDS Application to verify that the Pre-K data has the correct values and codes when pulled from the ODS and before being added to the ECDS data mart. • Ex: Assessment Title is correct, PK Curricula Code, etc.

  10. ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY: • Pre-K Assessment information will still be collected through the TSDS Collection. • For LEAs that administer a Commissioner approved BOY and EOY Pre-K Assessment Assessments: • Public Pre-K programs where assessment vendors are unable to provide assessment information in .xml format, have the option to use the ECDS assessment worksheet and Converter Tool up until the end of the 2016-17 School Year • The following Data Elements have been added to the TSDS Collection forPre-K ECDS Assessments:-ACADEMIC-SUBJECT-TYPE-CODE -Needed to report multiple subject scores attached to Pre-K Assessments

  11. ECDS Public Pre-K Collection 2016-17 HIGH QUALITY PREKINDERGARTEN GRANT PROGRAM ITEMS: • For those Public Pre-K programs that are approved for the High Quality Prekindergarten Grant Program, the following NEW data elements will be collected in PEIMS submission 3: • PK-TEACHING-REQUIREMENT: • Collected at the Teacher Level • Will need an additional early childhood education credential documented in HB4 in addition to their regular teaching credential (New Data Element and New Code Table) • HIGH-QUALITY-PK-PROGRAM-INDICATOR: • Collected at the Course/Section Level

  12. ECDS Public Pre-K Collection 2016-17 Proposed 2016-2017 BOY and EOY Public Pre-K ASSESSMENTS ECDS Spreadsheet

  13. 2016-17 ECDS Kindergarten

  14. ECDS Kindergarten Collection 2016-17 KINDERGARTEN ECDS SUMMARY: • Transitioning from KINDER ECDS Spreadsheets to PEIMS submission 3 extract to collect Kindergarten demographic and special program information • This will prevent double collection of ECDS Demographic and Special Programs Data from both TSDS and PEIMS • Utilize existing Data elements in PEIMS submission 3 for collection of ECDS items •  Ex: (Use E1064 HISPANIC-LATINO-CODE instead ofE1375 HISPANIC-LATINO-ETHNICITY) • Allows for both Kindergarten and Pre-Kindergarten demographic and special program information to be processed at the same time during the PEIMS submission 3 collection

  15. ECDS Kindergarten Collection 2016-17 KINDERGARTEN ECDS SUMMARY: • Classroom linking of KG teacher, KG Student and KG assessment information: • Collected at the Course/Section Level for the 1st time through PEIMS submission 3 data • Use existing data elements in PEIMS submission 3 collection to link teacher, student, assessment information • E1440 HOME-ROOM-INDICATOR will be used to designate the KG teacher who administered the Commissioner approved assessment • Business Validations will be added to the ECDS application to verify that the Kindergarten data has the correct values and codes when pulled from the ODS, and before being added to the ECDS data mart

  16. ECDS Kindergarten Collection 2016-17 KINDERGARTEN ECDS SUMMARY: • Commissioner approved Kindergarten Assessment Data will be collected in the TSDS collection during the spring timeframe using one of the following: • Student Assessment Data and Assessment Meta Data .xml information will be provided by the assessment vendor • Kindergarten LEAs where assessment vendors are unable to provide assessment information in .xml format, have the option to use the ECDS worksheet and Converter Tool up until the end of the 2016-17 School Year.

  17. ECDS Kindergarten Collection 2016-17 Proposed 2016-2017 KINDER ECDS Spreadsheet

  18. 2016-17 ECDS Private Pre-K

  19. ECDS Private Pre-K 2016-17 PRIVATE PRE-K ECDS SUMMARY • Private Pre-K participation in the ECDS Collection is optional • Participating Private Pre-K Programs in the ECDS Collection will: • Provide demographic and special program information to be collected through the TSDS collection in the ECDS Spreadsheet • Not provide any Assessment information in the ECDS Spreadsheet • Be able to run the Assessment Pre-K Sources report showing KG readiness at the Private Pre-K and teacher report levels

  20. ECDS Private Pre-K 2016-17 PRIVATE PRE-K ECDS SUMMARY • Classroom linking of KG teacher, KG Student and KG assessment information: • Will use existing program logic implemented in the 2014-15 School Year to tie teacher and student information together in the ECDS data mart to be used in reports. • Private Pre-K students with less than 80 days in a particular Pre-K Program will not be considered when calculating the data on the ECDS Assessment Pre-K Sources report. • Business Validations will be added to the ECDS application to verify that the Private Pre-K data has the correct values and codes when pulled from the ODS and before being added to the ECDS data mart.

  21. ECDS Kindergarten Collection 2016-17 Proposed 2016-2017 PRIVATE PRE_K Spreadsheet

  22. ECDS 2016-17 Pre-K CollectionInformation Links House Bill 4 • Please find the To The Administrator Addressed Letter on House Bill 4 and High-Quality Prekindergarten Programs, http://tea.texas.gov/About_TEA/News_and_Multimedia/Correspondence/TAA_Letters/House_Bill_4_and_High-Quality_Prekindergarten_Programs/ High Quality Pre-K Program • Grant Opportunities page, http://burleson.tea.state.tx.us/GrantOpportunities/forms/GrantProgramSearch.aspx • Application Name: 2015-2017 High-Quality Prekindergarten Grant Program

  23. 2016-17 PEIMS Reporting Changes

  24. High Quality PK Program/ECDS PEIMS Reporting • The Classroom Link Data collection will be expanded to include grades Pre-Kindergarten and Kindergarten. • The Prekindergarten and Kindergarten students will not be included in the Student Assessment Data Portal.

  25. High Quality PK Program/ECDS PEIMS Reporting • The Pre-Kindergarten and Kindergarten Service IDs from C022 will be reportable in the 2016-2017 school year.

  26. High Quality PK Program/ECDS PEIMS Reporting New Data Elements for Classroom Link Data Reporting: • E1558 – Student Instruction – Indicates the PK student type of instruction. • Student Instruction is only reported from Pre-Kindergarten Service IDs. • Student Instruction is supported by PEIMS code table C210 – Student Instruction Type Code

  27. High Quality PK Program/ECDS PEIMS Reporting C210 – Student Instruction Type Code 01 - Full Day 02 - Half Day - Morning 03 - Half Day -Afternoon

  28. High Quality PK Program/ECDS PEIMS Reporting New Data Elements for Classroom Link Data Reporting: • E1555 – PK–SCHOOL-TYPE - Indicates the PK program that is offered at the campus. • PK School Type is only reported from Pre-Kindergarten Service IDs. • PK School Type is supported by PEIMS code table C209 – PK School Type Code.

  29. High Quality PK Program/ECDS PEIMS Reporting C209 – PK School Type Code 01 - Non-Public Pre-K Head Start 02 - Public Pre-K 05 - Non-Public Pre-K Licensed Child Care 07 - Public Pre-K Head Start 08 - Public Pre-K Licensed Child Care 99 - Other

  30. High Quality PK Program/ECDS PEIMS Reporting New Data Elements for Classroom Link Data Reporting: • E1579 – PK–CURRICULA - Indicates curricula used in the district’s prekindergarten program. TEC 29.1532(c)(6). • PK Curricula is only reported from Pre-Kindergarten Service IDs. • PK Curricula is supported by PEIMS code table C206 – PK-CURRICULA-CODE.

  31. High Quality PK Program/ECDS PEIMS Reporting C206 – PK Curricula Code 01 - The Texas DLM Early Childhood Express 02 - Opening the World of Learning: Texas Comprehensive Pre-K 03 - Scholastic Big Day for PreK Texas Program 04 - HighScope Preschool Curriculum and Assessment

  32. High Quality PK Program/ECDS PEIMS Reporting C206 – PK Curricula Code (continued) 05 - Frog Street Pre-K Texas System 06 - Teaching Strategies System for Pre-K, Texas Edition 07 - We Can! Texas Classroom System 99 - Other

  33. High Quality PK Program/ECDS PEIMS Reporting New Data Elements for Classroom Link Data Reporting: • E1580 – HIGH‐QUALITY‐PK‐PROGRAM‐INDICATOR - Indicates campus participation in the High Quality Grant Program Funding at an LEA if the district meets all program standards required under subchapter TEC 29.166(b).

  34. High Quality PK Program/ECDS PEIMS Reporting New Data Elements for Classroom Link Data Reporting: • High Quality PK Program Indicator is only reported from Pre-Kindergarten Service IDs. • High Quality PK Program Indicator is supported by PEIMS code table C088 – Participation-Code. 0 – Student Does not Participate 1 – Student Does Participate

  35. High Quality PK Program/ECDS PEIMS Reporting Classroom Aides are reportable as being assigned to a Prekindergarten Course Section. • PEIMS Code Table C180 - Class Role has a new code to collect this data. • 04 - PK Classroom Aide - Indicates that the Classroom Aide (Role Id 033) serves the Teacher of Record on a regular or irregular basis in the Pre-Kindergarten classroom. (Valid for Submission 3 only.)

  36. High Quality PK Program/ECDS PEIMS Reporting Classroom Aides are reportable as being assigned to a Prekindergarten Course Section. • Role ID 033 is added to the Classroom Link Data Collection as a valid role, but is only valid for the Pre-Kindergarten Service ID course sections. • Staff reported with Role ID 033 must be reported with Class Role 04 - PK Classroom Aide.

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