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Constitution

Constitution. draft constitution circulated based on a Company Ltd by Guarantee within this structure two organisational options emerging:-

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Constitution

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  1. Constitution • draft constitution circulated based on a Company Ltd by Guarantee • within this structure two organisational options emerging:- • a management committee (directors) with delegated power to run the business but responsible to the whole membership at the AGM, this is a typical Company of Trust structure and is capable of the necessary dynamic decision making. Slim structure minimum number of sub-committees. • a committee with officers to run the business but all major decisions to be referred to the entire membership, this is typical scientific association, it is less dynamic but highly democratic and often reacts slowly to market forces. Many sub-committees. • Both can have any name so evitherm Association (or Society) Ltd is possible for both. SG Meeting Berlin 18.05.04 Phill Giles TTC

  2. Scientific Society like structure Company like structure Members forms Council which votes on most issues Members AGM annually Management Committee (Directors and officers) Management Committee (Directors and officers) Editor/Manager & Staff Editor/Manager & Staff Constitution Sub-Committees Finance Editorial Conf and education User Technical Finance Editorial Conf and education User Technical Membership Rules Audit Website SG Meeting Berlin 18.05.04 Phill Giles TTC

  3. Constitution • for both types we have introduced an annual ‘member subscription’ to provide start up and cash flow funds - and show commitment (stakeholders) • Subscription structure to generate 30,000 euro per annum 1st years:- • 1,200 euro per annum initially for institutions or individuals representing institutions • reduced levels structure for individuals and SMEs 100 to 500 euro • Benefits for members:- • free use of paysite • logo and link on site • direct referrals from user inquiries SG Meeting Berlin 18.05.04 Phill Giles TTC

  4. Constitution • the ELE form must satisfy 75% of the Consortium membership and the EU • essential to resolve the form of the ELE quickly • both forms could be put to the membership but it is likely that the largely institutional composition of the consortium would return the conservative, familiar scientific society arrangement. • the SG should recommend the structure that will work! • We need to agree now:- • Type of structure • Constitution (do we need MOA and AOA immediately) • How it will be presented to membership? • When? • How do we select manager/editor, directors, officers f or 2005? • Where will office be? SG Meeting Berlin 18.05.04 Phill Giles TTC

  5. Business Plan V2.7 SG Meeting Berlin 18.05.04 Phill Giles TTC

  6. No employees Annual fee Year User Nos <25 100 euro 2005 70 >25<200 350 euro 2006 194 >200<600 600 euro 2007 305 >600 1,000 euro 2008 412 Business Plan V2.7 • Business plan is a discussion document not a final balanced plan • V2.7 of the business plan contains:- • ELE member subscriptions • expenses in 2005 reduced to a minimum • user numbers decreased and rate of increase made more linear • removed user credits - pass DB cost on directly • need to agree user fee structure to express income SG Meeting Berlin 18.05.04 Phill Giles TTC

  7. Business Plan V2.7 • other income sources - conferences, new databases, training etc? • Need to agree Business Plan before going to members? SG Meeting Berlin 18.05.04 Phill Giles TTC

  8. Free Site SG Meeting Berlin 18.05.04 Phill Giles TTC

  9. Free Site • Progress to date • Confirmation of editorial committee; John, Mauro, Pierre, Vincent, John, Guenther, Pierre • Target launch - June • Promotional plan for free site - publish newsletter on site with email link from email database • Make each visitor register email address before he gets out of home page? • Email all suppliers and contacts with news of site and announcement of paysite in December. SG Meeting Berlin 18.05.04 Phill Giles TTC

  10. Free Site SG Meeting Berlin 18.05.04 Phill Giles TTC

  11. Pay Site • Aim to launch by December 2004 • Main additional content is numeric data - wide coverage of industrial materials • Databases :- • ATHAS Marek Pyda wants to meet at NATAS in October! • CAMPUS - no reply from contact Stephan • NELFOOD - waiting to contact Andy Johns • NIST - awaiting return of Robert Watters • THERSYST - 25,000 euro or 20euro per data set • CINDAS - $15,000 annually for unlimited access • Journals - to be decided • User data SG Meeting Berlin 18.05.04 Phill Giles TTC

  12. Pay Site • Do we need sub-committee to consider how numeric data is handled? - Guenther’s suggestion • When do we need data uploading officer, where and how? - mailng link sites etc • Generate email contact list of potential users during free site time and use this once paysite is up and running to inform contacts. - see promotional plan. SG Meeting Berlin 18.05.04 Phill Giles TTC

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